Marketing Administrative Assistant

Job DescriptionWhen you work at Friendship Village, you have a front-row seat to the amazing life stories of the wisest people on earth. What's more, you are part of an extraordinary company - one that's investing in the future of senior living by investing in you. Don't just do a job. Be part of an extraordinary life!FVK is recruiting for an experienced Administrative Assistant for our Marketing department. . The Marketing and Sales Administrative Assistant works in accordance with established policies and procedures of the community with specific instruction from the Marketing and Sales Director, and Life Care Services Senior Housing Marketing and Sales Corporate Staff. The position provides support for all Marketing and Sales team members. This primarily includes managing administrative functions coordinating events, completing reports, serving in a hospitality role, managing office inventory and providing other administrative support functions. This is a full time opportunity with pay starting at $17.00, plus years of experience. Friendship Village Kalamazoo strives to provide an extraordinary experience for each person who enters campus, including its team members. Living out our 10 Hospitality Promises is an essential part of working at FVK.Here are a few of the daily responsibilities of the Marketing Administrative Assistant: Answers and directs incoming phone calls and manages the lead distribution system Greets and serves all visitors to the marketing office in accordance with the Life Care Services Extraordinary Impressions program Coordinates, along with the Marketing Coordinator and Events Planner, elements associated with marketing events within the approved budget. Prepares and updates marketing and sales reports Processes all sales, cancellations, transfers and associated documentation Responsible for maintenance of marketing systems, including C3 Leads and C3 LinC, and capable of producing data results and system generated reports Processes invoices Manages the office by tracking inventory and ordering office supplies, collateral, and other printed materials within the approved budget Provides administrative support to the Marketing and Sales Director and Residency Counselors as requested Takes an active role in the community social media strategy, may include updates to social media accounts. Redirects residents to appropriate contact for questions, comments or concerns. Maintains a professional appearance at all times 18. Attends meetings as requested 19. Assumes responsibility for maintaining work areas in a presentable mannerHere are a few of the qualifications we need you to have: Administrative degree desired but not required. Minimum of one year related work experience. Organizational skills with strong attention to detail. Experience in a professional office or hospitality environment, where good communication (especially telephone) and customer relations skills are essential Proficient in the use of various software including all Microsoft Office applications and database management. Strong written and verbal communication skills. Excellent keyboarding and proofreading skills. Ability to multitask. Able to work independently and as part of a team. Many roles in the community may require that we ask about your vaccination status. This could include MMR, chicken pox, hepatitis, flu and COVID-19 vaccine status. Please note that all employees are required to provide proof of COVID-19 vaccination, or apply for and receive an approved exemption, as a condition of employment.***Please make sure to add previous job experiences or upload resume to be consider.*** If you're an enthusiastic, compassionate, senior care professional who is passionate about hospitality and senior engagement- please apply, we'd love to get to know you!EEO Employer