OCTOPYD
Chips power everything, yet chip-design tooling hasn’t kept up with the exploding complexity. Our partner company is reinventing verification with AI-native software already in use at 10+ semiconductor innovators. Backed by top-tier investors including
Khosla Ventures, Cerberus, and Clear Ventures , their small, fast-moving team ships at the intersection of
AI, EDA, and systems engineering . They are now seeking a highly organized and resourceful
Executive Assistant / Office Manager
to provide critical support to the leadership team and keep day-to-day operations running seamlessly. Key Responsibilities Executive Support Manage executives’ calendars, coordinate meetings, and handle complex scheduling across time zones. Prepare agendas, briefing materials, and follow-up actions for internal and external meetings. Handle sensitive information with confidentiality and professionalism. Office Management Oversee day-to-day office operations, supplies, and vendor relationships. Coordinate company events, team offsites, and industry conference participation. Ensure a smooth and efficient work environment for both in-office and remote team members. Administrative & Operational Support Arrange domestic and international travel, including itineraries and accommodations. Process expense reports and track budgets for executive and office-related expenses. Assist with onboarding new employees and maintaining internal records. Special Projects Support recruiting efforts by coordinating interviews and candidate communications. Help prepare investor updates, board decks, and strategic reports. Contribute to process improvements that streamline team efficiency. Qualifications Bachelor’s degree or equivalent experience preferred. 3+ years of experience as an Executive Assistant, Office Manager, or in an administrative leadership role — ideally in a
technology, AI, or semiconductor environment . Exceptional organizational and multitasking skills. Strong written and verbal communication skills. Proficiency in productivity and collaboration tools (Google Workspace, Microsoft Office, Slack, project management tools). Ability to thrive in a fast-paced, startup-like environment. What They Offer Competitive salary and benefits. A chance to work at the cutting edge of
AI and chip design innovation . A dynamic, collaborative, and mission-driven team culture. Opportunities for career growth in a rapidly scaling company. Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Administrative Industries Semiconductor Manufacturing Referrals increase your chances of interviewing at OCTOPYD by 2x Inferred from the description for this job
Medical insurance Vision insurance 401(k) Get notified about new Executive Assistant jobs in
San Jose, CA . Executive Assistant to VPs of Product Management
San Jose, CA $101,000.00-$112,000.00 2 weeks ago Executive Assistant, Corporate Development
San Jose, CA $79,100.00-$166,000.00 1 week ago Executive Assistant to the Chief People Officer
Redwood City, CA $112,800.00-$169,200.00 1 week ago Redwood City, CA $90,000.00-$125,000.00 6 days ago Mountain View, CA $50.50-$68.00 4 days ago San Jose, CA $60,000.00-$70,000.00 4 days ago Executive Assistant to the Chief of Police
Executive Assistant/Office Manager at Innovative Research Institute and VC
Menlo Park, CA $92,000.00-$133,400.00 2 weeks ago Personal Assistant/Estate Manager - Tech Founder
Atherton, CA $150,000.00-$300,000.00 4 days ago Executive Assistant Business Partner 2 - Senior Specialist
Mountain View, CA $55.00-$68.00 4 days ago Palo Alto, CA $95,000.00-$105,000.00 4 weeks ago Executive Operations to Founder at YC Startup
Redwood City, CA $130,000.00-$180,000.00 3 weeks ago Executive Assistant Business Partner 2 - Senior Specialist
Administrative Supervisor (Hybrid Opportunity)
Administrative Supervisor (Hybrid Opportunity)
AA/Office Manager - Premier Hedge Fund - 100-120K base plus paid o/t and bonus!
Redwood City, CA $57,000.00-$68,000.00 2 days ago San Jose, CA $70,400.00-$80,400.00 4 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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Khosla Ventures, Cerberus, and Clear Ventures , their small, fast-moving team ships at the intersection of
AI, EDA, and systems engineering . They are now seeking a highly organized and resourceful
Executive Assistant / Office Manager
to provide critical support to the leadership team and keep day-to-day operations running seamlessly. Key Responsibilities Executive Support Manage executives’ calendars, coordinate meetings, and handle complex scheduling across time zones. Prepare agendas, briefing materials, and follow-up actions for internal and external meetings. Handle sensitive information with confidentiality and professionalism. Office Management Oversee day-to-day office operations, supplies, and vendor relationships. Coordinate company events, team offsites, and industry conference participation. Ensure a smooth and efficient work environment for both in-office and remote team members. Administrative & Operational Support Arrange domestic and international travel, including itineraries and accommodations. Process expense reports and track budgets for executive and office-related expenses. Assist with onboarding new employees and maintaining internal records. Special Projects Support recruiting efforts by coordinating interviews and candidate communications. Help prepare investor updates, board decks, and strategic reports. Contribute to process improvements that streamline team efficiency. Qualifications Bachelor’s degree or equivalent experience preferred. 3+ years of experience as an Executive Assistant, Office Manager, or in an administrative leadership role — ideally in a
technology, AI, or semiconductor environment . Exceptional organizational and multitasking skills. Strong written and verbal communication skills. Proficiency in productivity and collaboration tools (Google Workspace, Microsoft Office, Slack, project management tools). Ability to thrive in a fast-paced, startup-like environment. What They Offer Competitive salary and benefits. A chance to work at the cutting edge of
AI and chip design innovation . A dynamic, collaborative, and mission-driven team culture. Opportunities for career growth in a rapidly scaling company. Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Administrative Industries Semiconductor Manufacturing Referrals increase your chances of interviewing at OCTOPYD by 2x Inferred from the description for this job
Medical insurance Vision insurance 401(k) Get notified about new Executive Assistant jobs in
San Jose, CA . Executive Assistant to VPs of Product Management
San Jose, CA $101,000.00-$112,000.00 2 weeks ago Executive Assistant, Corporate Development
San Jose, CA $79,100.00-$166,000.00 1 week ago Executive Assistant to the Chief People Officer
Redwood City, CA $112,800.00-$169,200.00 1 week ago Redwood City, CA $90,000.00-$125,000.00 6 days ago Mountain View, CA $50.50-$68.00 4 days ago San Jose, CA $60,000.00-$70,000.00 4 days ago Executive Assistant to the Chief of Police
Executive Assistant/Office Manager at Innovative Research Institute and VC
Menlo Park, CA $92,000.00-$133,400.00 2 weeks ago Personal Assistant/Estate Manager - Tech Founder
Atherton, CA $150,000.00-$300,000.00 4 days ago Executive Assistant Business Partner 2 - Senior Specialist
Mountain View, CA $55.00-$68.00 4 days ago Palo Alto, CA $95,000.00-$105,000.00 4 weeks ago Executive Operations to Founder at YC Startup
Redwood City, CA $130,000.00-$180,000.00 3 weeks ago Executive Assistant Business Partner 2 - Senior Specialist
Administrative Supervisor (Hybrid Opportunity)
Administrative Supervisor (Hybrid Opportunity)
AA/Office Manager - Premier Hedge Fund - 100-120K base plus paid o/t and bonus!
Redwood City, CA $57,000.00-$68,000.00 2 days ago San Jose, CA $70,400.00-$80,400.00 4 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr