University of Maryland, Baltimore (UMB)
Research Administrator (Contracts & Grants)
University of Maryland, Baltimore (UMB), Baltimore, Maryland, United States, 21276
Research Administrator (Contracts & Grants)
Join to apply for the
Research Administrator (Contracts & Grants)
role at
University of Maryland, Baltimore (UMB) Research Administrator (Contracts & Grants)
3 days ago Be among the first 25 applicants Join to apply for the
Research Administrator (Contracts & Grants)
role at
University of Maryland, Baltimore (UMB) Get AI-powered advice on this job and more exclusive features. The University of Maryland, School of Pharmacy, Dean’s Administration
is currently seeking a
Research Administrator
for the
Office of Research Administration
to manage the financial and administrative aspects of post-award grants, budgets, contracts and endowments and all related functions. The ideal candidate will work closely with faculty and researchers to ensure compliance with funding agency guidelines, manage proposal development, and provide strategic planning assistance throughout the proposal submission process. Act as a liaison between principal investigators (PIs), central administration, and funding agencies, the research administrator will oversee complex, multi-investigator grants. The role also involves assisting with strategic guidance to departments, institutes, centers, and project PIs on research administration and compliance matters. The selected candidate will manage a wide range of finance and administrative functions in the area of research for the School. Acts as an adviser to the senior management and manages a team of post-award research staff.
Established in 1841, the University of Maryland School of Pharmacy (UMSOP) is the fourth oldest school of pharmacy in the United States. As a leader in pharmacy education, scientific discovery, patient care, and community engagement; the School conducts cutting-edge research and engages in a wide variety of professional practice activities to improve the health and well-being of citizens in the state of Maryland and beyond.
BENEFITS (Exempt Regular)
UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).
UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.
Umb Core Values
Respect & Integrity, Well-Being & Sustainability, Equity & Justice, and Innovation & Discovery
Primary Duties
Provide expert direction for unit and/or team of research administration staff by balancing post-award proposals application and/or submissions and administration of multiple post-award activities when executed. Responsible for contracts and grants administration and maximizing funds available to conduct research. Ensure department grants and contracts comply with all federal and state legal requirements and UMB policies prior to review by the Office of Research & Development. Develop and implement policy statements and annual project plans. Provide direction for operational aspects of contracts and grant management business operation matters. Assist in the development of the department¿s research strategic plan in accordance with UMB priorities. Provides PI and management with adhoc reports in support of strategic plan. Provide guidance on staffing and budgetary requirements. Review, interpret, communicate, and ensure sponsor guidelines are in compliance and eligibility information is defined within proposals. Interact directly with designation sponsor representatives to clarify ambiguous terms and conditions, and to request supplemental funding, no cost extensions, and other administrative requests. Manage all grants submitted including tracking individual faculty grant histories, success rates by agency, and providing faculty with historical perspectives. Review purchase order requests on equipment and large supply orders to ensure funding available and policies are followed. Administer lifecycle research administration budget from initiation through closeout and all results are completed and submitted to sponsor timely. Manage all financial transactions, documentation, and sub awards. Ensure PI maintain proper spending of all research funding. Investigate outstanding payments from deliverable project. Perform close out audit to ensure all payment have been received in line with the cost analysis. Identify issues and independently resolve and assist others in issue resolution as needed. Anticipate roadblocks and able to independently resolve. Recommend overall adjustments in effort allocation and spending across investigator portfolio. Consult with PI to translate program requirements into contract terms. Identify, develop, and ensure contract requirements contain quantifiable specification and measurable performance criteria. Validate the performance criteria will meet the requirements. Develop safeguards to ensure the integrity of grant administration or contracts and protects the University from financial losses. Ensure sub awards are in compliance with terms and conditions of the award. Provide direction in definition of partnership. Establish review criteria to understand if partnership is a vendor vs. subcontract. Interpret data for the purpose of determining past financial performance to develop and prepare financial reports for financial analysis, forecasting, and trending. Devise financial reporting tools and reports. Model and train staff on the consultative approach to problem solving and negotiation with internal and external constituents to achieve unit’s goals. Performs other duties as assigned.
Minimum Qualifications
Education: Bachelor's degree. Master's degree preferred. Experience: Six (6) years progressively building research administrative background with at least 4 years in full life-cycle research administration. Supervisory Experience: One (1) year of work coordination or training of others preferred. Certification/Licensure: Certified Research Administrator (CRA) or Certified Public Accountant (CPA) preferred. Other: Financial disclosure reporting required by State of Maryland Ethics Commission. Completion of a 12-credit Research Administration graduate certificate program can be considered for the equivalent of one (1) year of relevant research administration work experience. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.
Knowledge, Skills, Abilities
:
Thorough knowledge of position requirements. Thorough knowledge of all applicable requirements, regulations, and laws. Knowledge in all funding mechanisms. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to support a mission and strategic vision. Instructional, training, and teambuilding skills to strengthen and cultivate relationships. Skill in consultation and change management. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.
HIRING RANGE:
$101,000 - $116,000, commensurate with education and experience.
UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.
Job
Reg or CII Exempt Staff
Full Time/Part Time
Full-Time
Shift
Day Job
Financial Disclosure
Yes
Organization
School of Pharmacy - Dean's Administration
Job Posting
Aug 7, 2025
Unposting Date
Aug 21, 2025, 10:59:00 PM Seniority level
Seniority level Mid-Senior level Employment type
Employment type Contract Job function
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Join to apply for the
Research Administrator (Contracts & Grants)
role at
University of Maryland, Baltimore (UMB) Research Administrator (Contracts & Grants)
3 days ago Be among the first 25 applicants Join to apply for the
Research Administrator (Contracts & Grants)
role at
University of Maryland, Baltimore (UMB) Get AI-powered advice on this job and more exclusive features. The University of Maryland, School of Pharmacy, Dean’s Administration
is currently seeking a
Research Administrator
for the
Office of Research Administration
to manage the financial and administrative aspects of post-award grants, budgets, contracts and endowments and all related functions. The ideal candidate will work closely with faculty and researchers to ensure compliance with funding agency guidelines, manage proposal development, and provide strategic planning assistance throughout the proposal submission process. Act as a liaison between principal investigators (PIs), central administration, and funding agencies, the research administrator will oversee complex, multi-investigator grants. The role also involves assisting with strategic guidance to departments, institutes, centers, and project PIs on research administration and compliance matters. The selected candidate will manage a wide range of finance and administrative functions in the area of research for the School. Acts as an adviser to the senior management and manages a team of post-award research staff.
Established in 1841, the University of Maryland School of Pharmacy (UMSOP) is the fourth oldest school of pharmacy in the United States. As a leader in pharmacy education, scientific discovery, patient care, and community engagement; the School conducts cutting-edge research and engages in a wide variety of professional practice activities to improve the health and well-being of citizens in the state of Maryland and beyond.
BENEFITS (Exempt Regular)
UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).
UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.
Umb Core Values
Respect & Integrity, Well-Being & Sustainability, Equity & Justice, and Innovation & Discovery
Primary Duties
Provide expert direction for unit and/or team of research administration staff by balancing post-award proposals application and/or submissions and administration of multiple post-award activities when executed. Responsible for contracts and grants administration and maximizing funds available to conduct research. Ensure department grants and contracts comply with all federal and state legal requirements and UMB policies prior to review by the Office of Research & Development. Develop and implement policy statements and annual project plans. Provide direction for operational aspects of contracts and grant management business operation matters. Assist in the development of the department¿s research strategic plan in accordance with UMB priorities. Provides PI and management with adhoc reports in support of strategic plan. Provide guidance on staffing and budgetary requirements. Review, interpret, communicate, and ensure sponsor guidelines are in compliance and eligibility information is defined within proposals. Interact directly with designation sponsor representatives to clarify ambiguous terms and conditions, and to request supplemental funding, no cost extensions, and other administrative requests. Manage all grants submitted including tracking individual faculty grant histories, success rates by agency, and providing faculty with historical perspectives. Review purchase order requests on equipment and large supply orders to ensure funding available and policies are followed. Administer lifecycle research administration budget from initiation through closeout and all results are completed and submitted to sponsor timely. Manage all financial transactions, documentation, and sub awards. Ensure PI maintain proper spending of all research funding. Investigate outstanding payments from deliverable project. Perform close out audit to ensure all payment have been received in line with the cost analysis. Identify issues and independently resolve and assist others in issue resolution as needed. Anticipate roadblocks and able to independently resolve. Recommend overall adjustments in effort allocation and spending across investigator portfolio. Consult with PI to translate program requirements into contract terms. Identify, develop, and ensure contract requirements contain quantifiable specification and measurable performance criteria. Validate the performance criteria will meet the requirements. Develop safeguards to ensure the integrity of grant administration or contracts and protects the University from financial losses. Ensure sub awards are in compliance with terms and conditions of the award. Provide direction in definition of partnership. Establish review criteria to understand if partnership is a vendor vs. subcontract. Interpret data for the purpose of determining past financial performance to develop and prepare financial reports for financial analysis, forecasting, and trending. Devise financial reporting tools and reports. Model and train staff on the consultative approach to problem solving and negotiation with internal and external constituents to achieve unit’s goals. Performs other duties as assigned.
Minimum Qualifications
Education: Bachelor's degree. Master's degree preferred. Experience: Six (6) years progressively building research administrative background with at least 4 years in full life-cycle research administration. Supervisory Experience: One (1) year of work coordination or training of others preferred. Certification/Licensure: Certified Research Administrator (CRA) or Certified Public Accountant (CPA) preferred. Other: Financial disclosure reporting required by State of Maryland Ethics Commission. Completion of a 12-credit Research Administration graduate certificate program can be considered for the equivalent of one (1) year of relevant research administration work experience. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.
Knowledge, Skills, Abilities
:
Thorough knowledge of position requirements. Thorough knowledge of all applicable requirements, regulations, and laws. Knowledge in all funding mechanisms. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to support a mission and strategic vision. Instructional, training, and teambuilding skills to strengthen and cultivate relationships. Skill in consultation and change management. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.
HIRING RANGE:
$101,000 - $116,000, commensurate with education and experience.
UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.
Job
Reg or CII Exempt Staff
Full Time/Part Time
Full-Time
Shift
Day Job
Financial Disclosure
Yes
Organization
School of Pharmacy - Dean's Administration
Job Posting
Aug 7, 2025
Unposting Date
Aug 21, 2025, 10:59:00 PM Seniority level
Seniority level Mid-Senior level Employment type
Employment type Contract Job function
Job function Administrative Industries Higher Education Referrals increase your chances of interviewing at University of Maryland, Baltimore (UMB) by 2x Get notified about new Research Administrator jobs in
Baltimore, MD . Office Support Assistant II (Represented)
Investigative Assistant & Business Operation Specialist-(Administrative Analyst I)-County Admin-OHRE
Seasonal Project Review and Planning Assistant 2 vacancies
Medical Scheduling Coordinator, Primary Care
Lutherville, MD $40,000.00-$60,000.00 1 week ago Secretary II- Department of Public Works
Process Assistant (Military Veterans Encouraged to Apply)
Sparrows Point, MD $44,512.00-$54,912.00 6 days ago Training Assistant- Department of Public Works
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr