Learning Genie
ExecutiveAssistant -Carlsbad,California (Hybrid)
Learning Genie, Carlsbad, California, United States, 92002
ExecutiveAssistant -Carlsbad,California (Hybrid)
ExecutiveAssistant -Carlsbad,California (Hybrid)
Direct message the job poster from Learning Genie Connecting Talent with Opportunity | Specialist in Sourcing, Hiring Strategy, and Leadership Recruitment
IMPORTANT NOTES: PLEASE note this is a Hybrid role that requires going to the office 2 to 3 days a week Employment Type: Full-Time (40 hours/week) Hybrid Location:
Carlsbad, California About Learning Genie We’re a fast-growing EdTech SaaS company on a mission to empower educators and families through innovative digital tools that drive equity and success in early education. Our solutions are trusted by thousands of teachers, administrators, and families nationwide. As we scale, we’re looking for a sharp, trustworthy, and highly organized Operations & Executive Assistant to support our Chief Customer Officer and streamline company operations. This hybrid role combines executive assistance
with
light operations coordination
across finance, legal, and admin. You’ll be the CCO’s right hand—helping us stay organized, compliant, and focused on what matters most. Perfect for someone who loves checklists, works well with outside vendors, and thrives in a fast-moving startup environment. Office hours, from 8:00 am – 4:40 pm Pacific Standard Time. Why Join a Learning Genie? Learning Genie is a fast-growing growth-stage company transforming EdTech with innovative solutions that empower educators and learners alike. We are leading the adaptation of the education industry into the new AI era. Joining our team means being at the forefront of a mission-driven company during a pivotal growth stage. Your contributions will directly support the company’s trajectory and help shape a thriving, people-first organization. What you’ll bring to the team: Executive Support Manage calendar, schedule internal/external meetings, and prep agendas Organize inbox follow-ups and prioritize executive tasks Assist with presentation prep, meeting notes, and action tracking Finance & Admin Coordination Liaise with external accountants, payroll, and benefit providers Track invoices, expenses, reimbursements, and check deposits Organize financial documents and prepare monthly reports Legal & Compliance Coordinate contract signatures and store signed documents Interface with external legal counsel when needed Internal Operations Maintain trackers and systems in Notion, Google Drive, etc. Support onboarding/offboarding logistics Help with procurement, subscriptions, and basic HR tasks Why we get excited about you: 2–5 years of experience in business operations, administration, or as an EA Proven track record of: Experience with tools like Google Workspace, Slack, Notion, DocuSign. QuickBooks is a plus. Experience supporting administrative tasks, errands, Manage calendar, schedule internal/external meetings, and agendas. Excellent attention to detail, organization, and communication Trustworthy, dependable, and proactive Startup experience or comfort wearing multiple hats Bonus Points Experience working with accountants and/or legal vendors Familiarity with SaaS contracts or finance workflows Past experience supporting a busy executive or founder A Bachelor’s degree in Business or a related field is preferred. What We Offer: Flexible work environment (remote-friendly) Direct impact on a meaningful mission Room to grow—this role can evolve into Business Ops or Chief of Staff Learning- Genie is an equal opportunity employer and prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Administrative Referrals increase your chances of interviewing at Learning Genie by 2x Sign in to set job alerts for “Executive Assistant” roles.
Associate Office Manager (Part-Time) - High Moon Studios
Associate Office Manager (Part-Time) - High Moon Studios
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Cardiff-by-the-Sea, CA $75,000.00-$95,000.00 2 months ago Cardiff-by-the-Sea, CA $26.00-$30.00 9 months ago Executive Assistant / Personal Assistant
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ExecutiveAssistant -Carlsbad,California (Hybrid)
Direct message the job poster from Learning Genie Connecting Talent with Opportunity | Specialist in Sourcing, Hiring Strategy, and Leadership Recruitment
IMPORTANT NOTES: PLEASE note this is a Hybrid role that requires going to the office 2 to 3 days a week Employment Type: Full-Time (40 hours/week) Hybrid Location:
Carlsbad, California About Learning Genie We’re a fast-growing EdTech SaaS company on a mission to empower educators and families through innovative digital tools that drive equity and success in early education. Our solutions are trusted by thousands of teachers, administrators, and families nationwide. As we scale, we’re looking for a sharp, trustworthy, and highly organized Operations & Executive Assistant to support our Chief Customer Officer and streamline company operations. This hybrid role combines executive assistance
with
light operations coordination
across finance, legal, and admin. You’ll be the CCO’s right hand—helping us stay organized, compliant, and focused on what matters most. Perfect for someone who loves checklists, works well with outside vendors, and thrives in a fast-moving startup environment. Office hours, from 8:00 am – 4:40 pm Pacific Standard Time. Why Join a Learning Genie? Learning Genie is a fast-growing growth-stage company transforming EdTech with innovative solutions that empower educators and learners alike. We are leading the adaptation of the education industry into the new AI era. Joining our team means being at the forefront of a mission-driven company during a pivotal growth stage. Your contributions will directly support the company’s trajectory and help shape a thriving, people-first organization. What you’ll bring to the team: Executive Support Manage calendar, schedule internal/external meetings, and prep agendas Organize inbox follow-ups and prioritize executive tasks Assist with presentation prep, meeting notes, and action tracking Finance & Admin Coordination Liaise with external accountants, payroll, and benefit providers Track invoices, expenses, reimbursements, and check deposits Organize financial documents and prepare monthly reports Legal & Compliance Coordinate contract signatures and store signed documents Interface with external legal counsel when needed Internal Operations Maintain trackers and systems in Notion, Google Drive, etc. Support onboarding/offboarding logistics Help with procurement, subscriptions, and basic HR tasks Why we get excited about you: 2–5 years of experience in business operations, administration, or as an EA Proven track record of: Experience with tools like Google Workspace, Slack, Notion, DocuSign. QuickBooks is a plus. Experience supporting administrative tasks, errands, Manage calendar, schedule internal/external meetings, and agendas. Excellent attention to detail, organization, and communication Trustworthy, dependable, and proactive Startup experience or comfort wearing multiple hats Bonus Points Experience working with accountants and/or legal vendors Familiarity with SaaS contracts or finance workflows Past experience supporting a busy executive or founder A Bachelor’s degree in Business or a related field is preferred. What We Offer: Flexible work environment (remote-friendly) Direct impact on a meaningful mission Room to grow—this role can evolve into Business Ops or Chief of Staff Learning- Genie is an equal opportunity employer and prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Administrative Referrals increase your chances of interviewing at Learning Genie by 2x Sign in to set job alerts for “Executive Assistant” roles.
Associate Office Manager (Part-Time) - High Moon Studios
Associate Office Manager (Part-Time) - High Moon Studios
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Psychiatry Executive Assistant III - Hybrid - 133307
Web Developer & Digital Marketing Manager - IN OFFICE (Healthcare)
Web Developer & Digital Marketing Manager - IN OFFICE (Healthcare)
Cardiff-by-the-Sea, CA $75,000.00-$95,000.00 2 months ago Cardiff-by-the-Sea, CA $26.00-$30.00 9 months ago Executive Assistant / Personal Assistant
Vista, CA $70,000.00-$75,000.00 1 month ago San Clemente, CA $60,000.00-$75,000.00 3 days ago San Clemente, CA $20.00-$30.00 3 months ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr