MedStar Health
Client: Construction Company
Role: Accounts Payable Specialist
Perm | Fully Onsite Salary Range:
$60,000-$70,000 Location:
Fairview, NJ Preferred experience within the construction industry and Sage experience is a bonus. Job Description: Responsibilities:
We are seeking a detail-oriented and motivated
Accounts Payable (AP) Specialist
to join our finance team within a fast-paced construction environment. The ideal candidate will have experience with AP functions specific to construction, be proactive in communication, and demonstrate strong organizational and reconciliation skills. This role requires the ability to manage vendor relationships, maintain accurate financial records, and support month-end closings. Key Responsibilities: Enter and process accounts payable invoices using a
3-way match
system (PO, receipt, invoice) Manage vendor relationships, including communication, onboarding, and issue resolution Prepare and execute
check runs
and ensure timely payments Maintain and monitor
payment schedules
for vendors and recurring monthly expenses Reconcile
GL accounts
to ensure proper coding of invoices on the income statement Perform
statement reconciliations
and resolve discrepancies Handle
intercompany transactions
in accordance with company policy Work within a
monthly close schedule
to ensure accurate and timely financial reporting Confirm and track
acknowledgments/receipts
related to purchase orders and services Assist with
ad-hoc duties
and projects as assigned by the finance team
Requirements:
Construction industry experience is required Strong knowledge of accounts payable processes and general accounting principles Proficiency in
Microsoft Excel
(pivot tables, VLOOKUPs, etc.) Experience with
Sage 100
or similar ERP software is preferred Ability to work independently and as part of a team Strong attention to detail and commitment to accuracy Excellent communication and organizational skills Ability to handle multiple priorities and meet deadlines in a dynamic environment
Preferred Traits:
Self-motivated and proactive Open communicator with the ability to collaborate across departments Flexible and adaptable to evolving needs and responsibilities
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice:
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com. Privacy Notice:
Vaco by Highspring and its parents, affiliates, and subsidiaries ( #J-18808-Ljbffr
Perm | Fully Onsite Salary Range:
$60,000-$70,000 Location:
Fairview, NJ Preferred experience within the construction industry and Sage experience is a bonus. Job Description: Responsibilities:
We are seeking a detail-oriented and motivated
Accounts Payable (AP) Specialist
to join our finance team within a fast-paced construction environment. The ideal candidate will have experience with AP functions specific to construction, be proactive in communication, and demonstrate strong organizational and reconciliation skills. This role requires the ability to manage vendor relationships, maintain accurate financial records, and support month-end closings. Key Responsibilities: Enter and process accounts payable invoices using a
3-way match
system (PO, receipt, invoice) Manage vendor relationships, including communication, onboarding, and issue resolution Prepare and execute
check runs
and ensure timely payments Maintain and monitor
payment schedules
for vendors and recurring monthly expenses Reconcile
GL accounts
to ensure proper coding of invoices on the income statement Perform
statement reconciliations
and resolve discrepancies Handle
intercompany transactions
in accordance with company policy Work within a
monthly close schedule
to ensure accurate and timely financial reporting Confirm and track
acknowledgments/receipts
related to purchase orders and services Assist with
ad-hoc duties
and projects as assigned by the finance team
Requirements:
Construction industry experience is required Strong knowledge of accounts payable processes and general accounting principles Proficiency in
Microsoft Excel
(pivot tables, VLOOKUPs, etc.) Experience with
Sage 100
or similar ERP software is preferred Ability to work independently and as part of a team Strong attention to detail and commitment to accuracy Excellent communication and organizational skills Ability to handle multiple priorities and meet deadlines in a dynamic environment
Preferred Traits:
Self-motivated and proactive Open communicator with the ability to collaborate across departments Flexible and adaptable to evolving needs and responsibilities
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice:
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com. Privacy Notice:
Vaco by Highspring and its parents, affiliates, and subsidiaries ( #J-18808-Ljbffr