Nirvana Center Ltd
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Are you a detail-obsessed professional with a passion for precision? We're looking for an experienced
Accounting Administrator
to support our growing finance team and help drive operational excellence from the inside out.
Accounting Administrator - Job Description
An Accounting Admin supports the integrity of our financial operations through a combination of administrative precision and accounting expertise. This individual will manage complex data entry, maintain accurate financial records, assist with high-level financial reporting, and ensure compliance with internal controls and external regulations. The ideal candidate is a proactive professional with a strong foundation in accounting operations, capable of owning core workflows while supporting continuous improvement. This is a fast-paced, detail-driven role that requires sound judgment, organizational excellence, and a commitment to accuracy.
Essential Duties
Enter and maintain financial transactions in accounting systems or spreadsheets with a high degree of precision, ensuring compliance with reporting standards and audit readiness. Manage both electronic and physical filing systems for financial documentation, creating efficient structures for quick retrieval and long-term compliance. Perform timely and accurate reconciliations of accounts payable, accounts receivable, and general ledger entries, ensuring consistency across internal systems and external records. Investigate and resolve financial discrepancies by analyzing source documents, coordinating with internal departments, and communicating with vendors or clients. Process accounts payable invoices, ensuring accurate coding and timely payments while building strong vendor relationships. Generate and issue customer invoices with attention to detail, ensuring correct application of pricing, taxes, and contract terms. Monitor AR aging reports, proactively follow up on overdue balances, and escalate concerns when necessary to mitigate financial risk. Reconcile vendor statements to maintain accurate payable records and prevent service or supply chain interruptions. Oversee employee expense reports for policy compliance, ensuring supporting documentation and accurate allocations. Manage reconciliation of corporate credit card transactions and identify irregularities or areas for improvement. Support the preparation of monthly and quarterly financial reports, including budget-to-actual analysis, cash flow forecasting, and variance reporting. Compile and organize financial documentation in preparation for audits, tax filings, and compliance reviews. Generate strategic, ad-hoc reports as requested by leadership, providing insights that support informed decision-making. Provide high-level administrative support to the accounting and finance department, including coordination of internal communications, documentation, and departmental logistics. Schedule and manage meetings, travel, and key milestones for finance leadership. Participate in continuous improvement projects, offering input on automation, system optimization, and workflow redesign. Uphold strict confidentiality in handling sensitive financial data and company records.
Required Skills & Abilities
Exceptional written and verbal communication skills. High level of accuracy and attention to detail in all aspects of financial work. Proven ability to manage and prioritize multiple tasks in a deadline-driven environment. Advanced proficiency in Microsoft Excel; experience with accounting platforms such as QuickBooks, SAP, or Oracle strongly preferred. Strong analytical and problem-solving skills with a proactive approach to identifying discrepancies and process improvements. Self-starter with a collaborative mindset and a strong sense of accountability. Thorough understanding of general accounting principles and internal controls.
Education & Experience
Associate or Bachelor's degree in Accounting, Finance, or Business Administration required (or equivalent professional experience). Minimum 2-3 years of accounting or finance-related experience, ideally in a high-growth or regulated industry. Experience supporting financial reporting and reconciliations in a corporate accounting environment preferred.
Physical Requirements
Prolonged periods of sitting at a desk and working on a computer. Occasional standing, walking, or lifting (up to 20 pounds). Ability to navigate a typical office environment, including document storage, filing systems, and digital platforms.
Required
Preferred
Job Industries
Accounting & Finance Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
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Are you a detail-obsessed professional with a passion for precision? We're looking for an experienced Join the Nirvana Cannabis Team!
Are you a detail-obsessed professional with a passion for precision? We're looking for an experienced
Accounting Administrator
to support our growing finance team and help drive operational excellence from the inside out.
Accounting Administrator - Job Description
An Accounting Admin supports the integrity of our financial operations through a combination of administrative precision and accounting expertise. This individual will manage complex data entry, maintain accurate financial records, assist with high-level financial reporting, and ensure compliance with internal controls and external regulations. The ideal candidate is a proactive professional with a strong foundation in accounting operations, capable of owning core workflows while supporting continuous improvement. This is a fast-paced, detail-driven role that requires sound judgment, organizational excellence, and a commitment to accuracy.
Essential Duties
Enter and maintain financial transactions in accounting systems or spreadsheets with a high degree of precision, ensuring compliance with reporting standards and audit readiness. Manage both electronic and physical filing systems for financial documentation, creating efficient structures for quick retrieval and long-term compliance. Perform timely and accurate reconciliations of accounts payable, accounts receivable, and general ledger entries, ensuring consistency across internal systems and external records. Investigate and resolve financial discrepancies by analyzing source documents, coordinating with internal departments, and communicating with vendors or clients. Process accounts payable invoices, ensuring accurate coding and timely payments while building strong vendor relationships. Generate and issue customer invoices with attention to detail, ensuring correct application of pricing, taxes, and contract terms. Monitor AR aging reports, proactively follow up on overdue balances, and escalate concerns when necessary to mitigate financial risk. Reconcile vendor statements to maintain accurate payable records and prevent service or supply chain interruptions. Oversee employee expense reports for policy compliance, ensuring supporting documentation and accurate allocations. Manage reconciliation of corporate credit card transactions and identify irregularities or areas for improvement. Support the preparation of monthly and quarterly financial reports, including budget-to-actual analysis, cash flow forecasting, and variance reporting. Compile and organize financial documentation in preparation for audits, tax filings, and compliance reviews. Generate strategic, ad-hoc reports as requested by leadership, providing insights that support informed decision-making. Provide high-level administrative support to the accounting and finance department, including coordination of internal communications, documentation, and departmental logistics. Schedule and manage meetings, travel, and key milestones for finance leadership. Participate in continuous improvement projects, offering input on automation, system optimization, and workflow redesign. Uphold strict confidentiality in handling sensitive financial data and company records.
Required Skills & Abilities
Exceptional written and verbal communication skills. High level of accuracy and attention to detail in all aspects of financial work. Proven ability to manage and prioritize multiple tasks in a deadline-driven environment. Advanced proficiency in Microsoft Excel; experience with accounting platforms such as QuickBooks, SAP, or Oracle strongly preferred. Strong analytical and problem-solving skills with a proactive approach to identifying discrepancies and process improvements. Self-starter with a collaborative mindset and a strong sense of accountability. Thorough understanding of general accounting principles and internal controls.
Education & Experience
Associate or Bachelor's degree in Accounting, Finance, or Business Administration required (or equivalent professional experience). Minimum 2-3 years of accounting or finance-related experience, ideally in a high-growth or regulated industry. Experience supporting financial reporting and reconciliations in a corporate accounting environment preferred.
Physical Requirements
Prolonged periods of sitting at a desk and working on a computer. Occasional standing, walking, or lifting (up to 20 pounds). Ability to navigate a typical office environment, including document storage, filing systems, and digital platforms.
Required
Preferred
Job Industries
Accounting & Finance Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Accounting/Auditing and Finance Referrals increase your chances of interviewing at Nirvana Center Dispensaries by 2x Get notified about new Accounting Administrator jobs in
Tempe, AZ . Accounts Receivable (AR) Accounting Specialist
Phoenix, AZ $70,000.00-$76,000.00 1 week ago 2025-26 Accounting Clerk-High School Bookstore - Horizon HS
Scottsdale, AZ $50,000.00-$60,000.00 2 weeks ago Greater Phoenix Area $75,000.00-$85,000.00 21 hours ago Accounts Payable / Accounts Receivable / Payroll Accountant
Greater Phoenix Area $80,000.00-$95,000.00 2 weeks ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr