Audax Group
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Coordinator, Asset & Vendor Management
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Audax Group
Read on to find out what you will need to succeed in this position, including skills, qualifications, and experience. 4 days ago Be among the first 25 applicants Join to apply for the
Coordinator, Asset & Vendor Management
role at
Audax Group Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Audax Group Audax Group is a leading alternative investment manager with offices in Boston, New York, San Francisco, and London. Since its founding in 1999, the firm has raised over $40 billion in capital across its Private Equity and Private Debt businesses. With more than 400 employees and approximately 180 investment professionals, the firm is a leading capital partner for North American middle market companies. For more information, visit the Audax Group website
www.audaxgroup.com . POSITION SUMMARY We are seeking an enthusiastic, proactive, and highly organized individual to support the IT operations of our fast-paced Boston office. This individual will bring a “no task too small” mindset and take pride in both routine responsibilities and critical tasks that help the IT function run smoothly. As a key member of the team, this person will demonstrate exceptional organizational skills, a positive, can-do attitude, and a strong commitment to team success. In addition, they will act as the first point of contact for internal employees, representing the IT team with professionalism and approachability, guiding users to the appropriate resources and ensuring a responsive and helpful support experience. The ideal candidate thrives in a dynamic environment, operates independently with minimal supervision, and responds quickly and effectively to changing needs. A service-oriented approach, flexibility, and a collaborative spirit are essential. This role interacts closely with internal teams and vendors — so professionalism and discretion are critical. The ability to manage shifting priorities, execute impromptu tasks, and a willingness to always go the extra mile are essential. RESPONSIBILITIES: Support IT Vendor Manager with vendor renewals by preparing renewal summaries in Excel. Maintain organized vendor documentation in the SharePoint IT vendor folder. Invoice and Billing Management Code all IT invoices for finance and review for accuracy. Allocate monthly mobile corporate phone bills appropriately. Order mobile phones as required. Maintain weekly updates for mobile phone inventory and assignments. Maintain mobile phone information within internal systems. IT Asset and Inventory Management Conduct weekly IT asset inventory checks to ensure stock levels meet minimum requirements. Report shortages and submit fulfillment requests or support tickets. Tag all new equipment with asset information. Maintain cleanliness and organization of IT asset closets and storage areas. Update the asset administration system dashboard daily. Generate asset reports. Administer user badge access systems. Maintain the IT contractor list in SharePoint. Maintain the IT vendor contact list in in SharePoint. Update workstation and office IT hardware records in corporate office management system. Office and Hardware Support Handle IT shipping for interoffice, remote employees, and other needs. Reporting and Documentation Gather and format weekly change management information for reporting. Prepare IT management travel expense reports Attend daily team meetings, 1:1s, project meetings, and coding sessions. REQUIREMENTS/QUALIFICATIONS: Demonstrated “no task too small” mentality with a proactive, positive attitude. Excellent communication skills—both verbal and written. Friendly, approachable, and professional demeanor with a strong commitment to customer service. Ability to manage multiple tasks and prioritize effectively in a fast-paced, high-pressure environment. High degree of discretion and professionalism when handling sensitive or confidential matters. A true team player, comfortable supporting colleagues across departments and office locations. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Bachelor’s degree preferred; minimum of two years of relevant administrative or office support experience. Flexibility to be accessible after hours, as needed LOCATION : Boston, MA. 5 days/week in office. These in-office requirements may change based on the needs of the business . OTHER DUTIES:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice. Seniority level
Seniority levelEntry level Employment type
Employment typeFull-time Job function
Job functionInformation Technology and Administrative IndustriesTechnology, Information and Media and Investment Management Referrals increase your chances of interviewing at Audax Group by 2x Sign in to set job alerts for “Asset Coordinator” roles. Waltham, MA $83,300.00-$125,000.00 3 days ago Canton, MA $110,000.00-$155,000.00 1 week ago Waltham, MA $106,400.00-$146,300.00 1 week ago Boston, MA $150,000.00-$150,000.00 3 weeks ago Boston, MA $130,000.00-$150,000.00 2 hours ago Manager, Global Indirect Sourcing and Procurement Operations Marlborough, MA $96,500.00-$160,800.00 2 weeks ago Middleton, MA $110,000.00-$130,000.00 2 weeks ago Marlborough, MA $122,400.00-$204,000.00 3 days ago Boston, MA $96,900.00-$140,000.00 3 days ago Middleton, MA $107,000.00-$132,000.00 2 weeks ago Greater Boston $90,000.00-$120,000.00 4 weeks ago Quincy, MA $63,440.00-$109,320.00 1 week ago Quincy, MA $108,000.00-$162,000.00 1 week ago Senior Manager, Supplier Quality ManagementStrategic Sourcing / Procurement Manager Boston, MA $175,000.00-$200,000.00 4 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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Coordinator, Asset & Vendor Management
role at
Audax Group
Read on to find out what you will need to succeed in this position, including skills, qualifications, and experience. 4 days ago Be among the first 25 applicants Join to apply for the
Coordinator, Asset & Vendor Management
role at
Audax Group Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Audax Group Audax Group is a leading alternative investment manager with offices in Boston, New York, San Francisco, and London. Since its founding in 1999, the firm has raised over $40 billion in capital across its Private Equity and Private Debt businesses. With more than 400 employees and approximately 180 investment professionals, the firm is a leading capital partner for North American middle market companies. For more information, visit the Audax Group website
www.audaxgroup.com . POSITION SUMMARY We are seeking an enthusiastic, proactive, and highly organized individual to support the IT operations of our fast-paced Boston office. This individual will bring a “no task too small” mindset and take pride in both routine responsibilities and critical tasks that help the IT function run smoothly. As a key member of the team, this person will demonstrate exceptional organizational skills, a positive, can-do attitude, and a strong commitment to team success. In addition, they will act as the first point of contact for internal employees, representing the IT team with professionalism and approachability, guiding users to the appropriate resources and ensuring a responsive and helpful support experience. The ideal candidate thrives in a dynamic environment, operates independently with minimal supervision, and responds quickly and effectively to changing needs. A service-oriented approach, flexibility, and a collaborative spirit are essential. This role interacts closely with internal teams and vendors — so professionalism and discretion are critical. The ability to manage shifting priorities, execute impromptu tasks, and a willingness to always go the extra mile are essential. RESPONSIBILITIES: Support IT Vendor Manager with vendor renewals by preparing renewal summaries in Excel. Maintain organized vendor documentation in the SharePoint IT vendor folder. Invoice and Billing Management Code all IT invoices for finance and review for accuracy. Allocate monthly mobile corporate phone bills appropriately. Order mobile phones as required. Maintain weekly updates for mobile phone inventory and assignments. Maintain mobile phone information within internal systems. IT Asset and Inventory Management Conduct weekly IT asset inventory checks to ensure stock levels meet minimum requirements. Report shortages and submit fulfillment requests or support tickets. Tag all new equipment with asset information. Maintain cleanliness and organization of IT asset closets and storage areas. Update the asset administration system dashboard daily. Generate asset reports. Administer user badge access systems. Maintain the IT contractor list in SharePoint. Maintain the IT vendor contact list in in SharePoint. Update workstation and office IT hardware records in corporate office management system. Office and Hardware Support Handle IT shipping for interoffice, remote employees, and other needs. Reporting and Documentation Gather and format weekly change management information for reporting. Prepare IT management travel expense reports Attend daily team meetings, 1:1s, project meetings, and coding sessions. REQUIREMENTS/QUALIFICATIONS: Demonstrated “no task too small” mentality with a proactive, positive attitude. Excellent communication skills—both verbal and written. Friendly, approachable, and professional demeanor with a strong commitment to customer service. Ability to manage multiple tasks and prioritize effectively in a fast-paced, high-pressure environment. High degree of discretion and professionalism when handling sensitive or confidential matters. A true team player, comfortable supporting colleagues across departments and office locations. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Bachelor’s degree preferred; minimum of two years of relevant administrative or office support experience. Flexibility to be accessible after hours, as needed LOCATION : Boston, MA. 5 days/week in office. These in-office requirements may change based on the needs of the business . OTHER DUTIES:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice. Seniority level
Seniority levelEntry level Employment type
Employment typeFull-time Job function
Job functionInformation Technology and Administrative IndustriesTechnology, Information and Media and Investment Management Referrals increase your chances of interviewing at Audax Group by 2x Sign in to set job alerts for “Asset Coordinator” roles. Waltham, MA $83,300.00-$125,000.00 3 days ago Canton, MA $110,000.00-$155,000.00 1 week ago Waltham, MA $106,400.00-$146,300.00 1 week ago Boston, MA $150,000.00-$150,000.00 3 weeks ago Boston, MA $130,000.00-$150,000.00 2 hours ago Manager, Global Indirect Sourcing and Procurement Operations Marlborough, MA $96,500.00-$160,800.00 2 weeks ago Middleton, MA $110,000.00-$130,000.00 2 weeks ago Marlborough, MA $122,400.00-$204,000.00 3 days ago Boston, MA $96,900.00-$140,000.00 3 days ago Middleton, MA $107,000.00-$132,000.00 2 weeks ago Greater Boston $90,000.00-$120,000.00 4 weeks ago Quincy, MA $63,440.00-$109,320.00 1 week ago Quincy, MA $108,000.00-$162,000.00 1 week ago Senior Manager, Supplier Quality ManagementStrategic Sourcing / Procurement Manager Boston, MA $175,000.00-$200,000.00 4 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr