University of California, San Francisco
Administrative Officer
University of California, San Francisco, San Francisco, California, United States, 94199
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Administrative Officer
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Administrative Officer
role at
University of California, San Francisco Get AI-powered advice on this job and more exclusive features. Job Summary
The Administrative Officer uses professional concepts to apply organizational policies and procedures to oversee a variety of ongoing administrative operational issues. Radiology
Full Time
85768BR
Job Summary
The Administrative Officer uses professional concepts to apply organizational policies and procedures to oversee a variety of ongoing administrative operational issues.
The Administrative Officer is assigned projects and expected to manage the entire problem-solving process, which includes: researching, analyzing information, identifying, and recommending potential solutions of moderate scope. This position requires a high level of professionalism and diplomacy, particularly in dealing with sensitive issues and critical academic activities.
The Administrative Officer will provide full scope of administrative and analytical support to multiple Radiology research and clinical faculty at multiple Campus locations across the enterprise to ensure smooth functioning of the administrative activities. The incumbent will also work closely with faculty and administrative staff on a variety of tasks and projects.
The incumbent will be expected to maintain and utilize several online systems/databases (i.e., Smartsheet, MyExpense, BearBuy, and Advance), be proficient in computer and internet research skills, as well as have strong financial and spreadsheet skills. The key aspects of this position include interfacing with internal and external contacts from the Department of Radiology Business Office and Post-Award Unit, UCSF Contracts and Grants, UCSF Controller’s Office (Extramural Funding), the incumbent should expect to wear multiple hats and be able to move quickly and seamlessly from day-to-day administrative operational responsibilities such as meeting scheduling, reimbursements, purchasing, monthly reconciliations, and any other administrative support as required.
In addition to leadership roles within the department, the research and clinical faculty may also hold roles in international, national, and University committees and professional societies. The incumbent must understand, evaluate and determine the needs of these critical roles in order to independently manage the job responsibilities of the position.
The incumbent should be highly organized, proactive, and able to work well both independently and in group environments. As the point of contact for all administrative office requests, the incumbent will need to possess excellent verbal/written communication and interpersonal skills, and the ability to work well with all levels of internal management, faculty, staff, outside clients and vendors. Due to the nature of the job, sensitivity to confidential matters is imperative with responsibilities of credentialing, performance evaluations, faculty searches, preparation and review of reports and presentations.
The Administrative Officer will work within a team of administrative service staff based at Parnassus, will participate in team activities, and may collaborate on projects and tasks with other administrative staff. The position will be primarily located at the Parnassus Campus within the Department of Radiology, but may also be required to work at other locations as well.
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
The salary range for this position is $29.05 - $53.50 (Hourly Rate).
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department Description
The Department of Radiology is one of the largest departments in the School of Medicine at the University of California, San Francisco (UCSF), generating more than $70 million in professional fee revenues each year, and annual grant awards of $40-60 million. The mission of the Department includes research, teaching, and patient care. The Department operates across six sites in San Francisco. Major activities of the department include general Radiology, Mammography, Interventional Radiology, CT, MRI, Ultrasound and Nuclear Medicine.
Required Qualifications
Bachelor's degree in related area and / or equivalent experience / training. Minimum 1 year in working in the capacity of administrative or operations analysis Ability to use sound judgment in responding to issues and concerns. Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Solid organizational skills and ability to multi-task with demanding timeframes. Working knowledge of common organization-specific and other computer application programs. Highly proficient working with MS Word, Excel, Power Point, Photoshop, and Adobe Acrobat is required to execute job responsibilities under very tight deadlines. Includes the proven ability to develop spreadsheets, reports, independently draft correspondence and create PowerPoint presentations. Ability to use discretion and maintain confidentiality, and use sound judgment in responding to issues and concerns. Proven ability to function and participate effectively as part of a collaborative team. Demonstrated ability to work on multiple projects from conception to implementation while maintaininq a hiqhly service oriented demeanor.
Preferred Qualifications
Knowledge of UCSF Accounting and School of Medicine policies/procedures on travel, meeting and entertainment; expenses, purchasing and vendor payments is preferred. Familiarity with agency and UCSF policies regarding purchasing and reporting, Restricted costs and general spending & carry-forward guidelines. Knowledge of grant proposal preparation and IRB submission
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Organization
Campus
Job Code and Payroll Title
004263 ADMIN OFCR 2 CX
Job Category
Administrative Support
Bargaining Unit
Teamsters Local 2010 - Clerical and Allied Services Unit (CX)
Employee Class
Career
Percentage
100%
Location
San Francisco, CA
Campus
Parnassus Heights (SF)
Shift
Variable
Shift Length
8 Hours
Additional Shift Details
Variable shift, 8-5, M-F, or 11-8 M-F, weekends as needed Seniority level
Seniority level Not Applicable Employment type
Employment type Full-time Job function
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Administrative Officer
role at
University of California, San Francisco 2 days ago Be among the first 25 applicants Join to apply for the
Administrative Officer
role at
University of California, San Francisco Get AI-powered advice on this job and more exclusive features. Job Summary
The Administrative Officer uses professional concepts to apply organizational policies and procedures to oversee a variety of ongoing administrative operational issues. Radiology
Full Time
85768BR
Job Summary
The Administrative Officer uses professional concepts to apply organizational policies and procedures to oversee a variety of ongoing administrative operational issues.
The Administrative Officer is assigned projects and expected to manage the entire problem-solving process, which includes: researching, analyzing information, identifying, and recommending potential solutions of moderate scope. This position requires a high level of professionalism and diplomacy, particularly in dealing with sensitive issues and critical academic activities.
The Administrative Officer will provide full scope of administrative and analytical support to multiple Radiology research and clinical faculty at multiple Campus locations across the enterprise to ensure smooth functioning of the administrative activities. The incumbent will also work closely with faculty and administrative staff on a variety of tasks and projects.
The incumbent will be expected to maintain and utilize several online systems/databases (i.e., Smartsheet, MyExpense, BearBuy, and Advance), be proficient in computer and internet research skills, as well as have strong financial and spreadsheet skills. The key aspects of this position include interfacing with internal and external contacts from the Department of Radiology Business Office and Post-Award Unit, UCSF Contracts and Grants, UCSF Controller’s Office (Extramural Funding), the incumbent should expect to wear multiple hats and be able to move quickly and seamlessly from day-to-day administrative operational responsibilities such as meeting scheduling, reimbursements, purchasing, monthly reconciliations, and any other administrative support as required.
In addition to leadership roles within the department, the research and clinical faculty may also hold roles in international, national, and University committees and professional societies. The incumbent must understand, evaluate and determine the needs of these critical roles in order to independently manage the job responsibilities of the position.
The incumbent should be highly organized, proactive, and able to work well both independently and in group environments. As the point of contact for all administrative office requests, the incumbent will need to possess excellent verbal/written communication and interpersonal skills, and the ability to work well with all levels of internal management, faculty, staff, outside clients and vendors. Due to the nature of the job, sensitivity to confidential matters is imperative with responsibilities of credentialing, performance evaluations, faculty searches, preparation and review of reports and presentations.
The Administrative Officer will work within a team of administrative service staff based at Parnassus, will participate in team activities, and may collaborate on projects and tasks with other administrative staff. The position will be primarily located at the Parnassus Campus within the Department of Radiology, but may also be required to work at other locations as well.
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
The salary range for this position is $29.05 - $53.50 (Hourly Rate).
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department Description
The Department of Radiology is one of the largest departments in the School of Medicine at the University of California, San Francisco (UCSF), generating more than $70 million in professional fee revenues each year, and annual grant awards of $40-60 million. The mission of the Department includes research, teaching, and patient care. The Department operates across six sites in San Francisco. Major activities of the department include general Radiology, Mammography, Interventional Radiology, CT, MRI, Ultrasound and Nuclear Medicine.
Required Qualifications
Bachelor's degree in related area and / or equivalent experience / training. Minimum 1 year in working in the capacity of administrative or operations analysis Ability to use sound judgment in responding to issues and concerns. Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Solid organizational skills and ability to multi-task with demanding timeframes. Working knowledge of common organization-specific and other computer application programs. Highly proficient working with MS Word, Excel, Power Point, Photoshop, and Adobe Acrobat is required to execute job responsibilities under very tight deadlines. Includes the proven ability to develop spreadsheets, reports, independently draft correspondence and create PowerPoint presentations. Ability to use discretion and maintain confidentiality, and use sound judgment in responding to issues and concerns. Proven ability to function and participate effectively as part of a collaborative team. Demonstrated ability to work on multiple projects from conception to implementation while maintaininq a hiqhly service oriented demeanor.
Preferred Qualifications
Knowledge of UCSF Accounting and School of Medicine policies/procedures on travel, meeting and entertainment; expenses, purchasing and vendor payments is preferred. Familiarity with agency and UCSF policies regarding purchasing and reporting, Restricted costs and general spending & carry-forward guidelines. Knowledge of grant proposal preparation and IRB submission
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Organization
Campus
Job Code and Payroll Title
004263 ADMIN OFCR 2 CX
Job Category
Administrative Support
Bargaining Unit
Teamsters Local 2010 - Clerical and Allied Services Unit (CX)
Employee Class
Career
Percentage
100%
Location
San Francisco, CA
Campus
Parnassus Heights (SF)
Shift
Variable
Shift Length
8 Hours
Additional Shift Details
Variable shift, 8-5, M-F, or 11-8 M-F, weekends as needed Seniority level
Seniority level Not Applicable Employment type
Employment type Full-time Job function
Job function Administrative Industries Higher Education Referrals increase your chances of interviewing at University of California, San Francisco by 2x Get notified about new Administrative Officer jobs in
San Francisco, CA . San Francisco, CA $112,200.00-$148,700.00 2 days ago San Francisco, CA $32.00-$60.00 2 days ago San Francisco, CA $21.60-$27.00 4 days ago San Francisco, CA $79,200.00-$105,600.00 4 days ago San Francisco, CA $120,000.00-$150,000.00 2 weeks ago San Francisco, CA $21.00-$22.00 4 days ago Oakland, CA $135,000.00-$155,000.00 1 week ago San Francisco, CA $68,000.00-$85,000.00 7 months ago Part Time Administrative Jobs with the City of Alameda
San Francisco, CA $47.16-$67.50 2 days ago San Francisco, CA $60,000.00-$90,000.00 2 weeks ago Executive Administrative Officer - Analyst
San Francisco, CA $65,000.00-$100,000.00 20 hours ago Executive Operations Assistant to the CEO
San Francisco, CA $80,000.00-$90,000.00 1 month ago San Francisco, CA $70,000.00-$90,000.00 2 weeks ago South San Francisco, CA $100,000.00-$135,000.00 1 month ago Executive Assistant, eero Internal Operations
San Francisco, CA $75,000.00-$80,000.00 3 weeks ago San Francisco, CA $138,000.00-$147,000.00 2 days ago San Francisco, CA $70,000.00-$110,000.00 6 days ago San Francisco, CA $24.04-$32.45 1 month ago San Francisco, CA $87,200.00-$153,400.00 4 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr