John F Murphy Homes, Inc.
Job Description
Job Description
We're looking for a highly organized and detail-oriented Office Coordinator to manage our front office operations and provide comprehensive administrative support. This role is crucial to maintaining a welcoming and efficient office environment for our staff and visitors. If you're a proactive and professional individual with excellent communication and organizational skills, we encourage you to apply.
Responsibilities Front Office & Security: Manage the reception area, greet visitors, and ensure a smooth check-in process while maintaining site security procedures. Administrative Support: Answer and direct calls on a multi-line system, handle incoming and outgoing mail and packages, and manage conference room schedules. Office Management: Ensure the office, including the reception area, kitchen, and restrooms, remains neat, organized, and adequately stocked with supplies. Order and maintain inventory of office, cleaning, and kitchen supplies. Clerical & Executive Support: Provide clerical support to the CEO, CFO, Director of Human Resources, and other managers as needed. This includes drafting correspondence and maintaining records and files. Event Coordination: Assist with the coordination of scheduled events, including ensuring necessary items like food, plates, and utensils are available. Other Duties: Perform additional administrative tasks and take on special projects as assigned, potentially including travel arrangements and scheduling.
Qualifications High school diploma or equivalent. Proven experience in an administrative or office coordination role. Exceptional communication (written and verbal) and interpersonal skills. Strong organizational and time management abilities, with a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to work independently, proactively, and collaboratively in a fast-paced environment.
Job Description
We're looking for a highly organized and detail-oriented Office Coordinator to manage our front office operations and provide comprehensive administrative support. This role is crucial to maintaining a welcoming and efficient office environment for our staff and visitors. If you're a proactive and professional individual with excellent communication and organizational skills, we encourage you to apply.
Responsibilities Front Office & Security: Manage the reception area, greet visitors, and ensure a smooth check-in process while maintaining site security procedures. Administrative Support: Answer and direct calls on a multi-line system, handle incoming and outgoing mail and packages, and manage conference room schedules. Office Management: Ensure the office, including the reception area, kitchen, and restrooms, remains neat, organized, and adequately stocked with supplies. Order and maintain inventory of office, cleaning, and kitchen supplies. Clerical & Executive Support: Provide clerical support to the CEO, CFO, Director of Human Resources, and other managers as needed. This includes drafting correspondence and maintaining records and files. Event Coordination: Assist with the coordination of scheduled events, including ensuring necessary items like food, plates, and utensils are available. Other Duties: Perform additional administrative tasks and take on special projects as assigned, potentially including travel arrangements and scheduling.
Qualifications High school diploma or equivalent. Proven experience in an administrative or office coordination role. Exceptional communication (written and verbal) and interpersonal skills. Strong organizational and time management abilities, with a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to work independently, proactively, and collaboratively in a fast-paced environment.