Mindcore Technology
Full Charge Bookkeeper – IT Managed Services Company
Mindcore Technology, Delray Beach, Florida, United States, 33444
We are a fast-growing IT Managed Services provider seeking a detail-oriented and highly organized Bookkeeper to manage our day-to-day financial operations. The ideal candidate will have hands-on experience with QuickBooks and ConnectWise, strong bookkeeping fundamentals, and the ability to manage multiple financial workflows within a dynamic and fast-paced technology environment.
Learn more about the general tasks related to this opportunity below, as well as required skills.
Key Responsibilities
Systems Management
* Utilize QuickBooks for all financial recordkeeping, including general ledger maintenance, reconciliations, and reporting. * Use ConnectWise (Manage) to align service delivery and client billing with financial entries. * Coordinate data flow between ConnectWise and QuickBooks to ensure accuracy in invoicing and reporting. * Troubleshoot and maintain the integrity of financial data between both systems.
Monthly Client Billing
* Prepare and process monthly client invoices using ConnectWise and/or QuickBooks based on contract terms. * Reconcile hours, service items, and recurring agreements before finalizing invoices. * Ensure all billable time, expenses, and project charges are captured and invoiced accurately. * Work closely with service and account management teams to resolve billing issues or disputes. * Deliver invoices to clients and follow up to ensure receipt and understanding.
Accounts Payable (AP)
* Manage all vendor invoices and ensure timely payments. * Maintain vendor records and reconcile vendor statements. * Verify accuracy of bills, payment terms, and general ledger coding. * Process ACH, credit card, and check payments.
Accounts Receivable (AR)
* Monitor customer accounts for non-payment or delayed payments. * Follow up on outstanding receivables and manage collections process. * Apply payments accurately to customer accounts.
Cash Flow & Financial Planning
* Monitor daily cash balances. * Prepare weekly and monthly cash flow forecasts. * Alert leadership of potential cash shortages or surplus scenarios. * Provide insight on timing of AR collection and AP disbursement to optimize cash position.
Bank & Credit Card Reconciliation
* Perform monthly bank reconciliations for all business accounts. * Reconcile credit card statements and ensure all transactions are coded to the correct accounts. * Ensure all discrepancies are identified and resolved promptly.
Financial Reporting & Support
* Assist with month-end and year-end close processes. * Prepare and maintain supporting documentation for financial reporting and audits. * Generate P&L, balance sheet, and other reports as needed for internal stakeholders. * Support CPA or fractional CFO during tax prep or financial review periods.
Compliance & Records Management
* Maintain accurate financial records and ensure compliance with company policies and GAAP. * Organize and archive all financial documentation digitally. * Ensure compliance with sales tax filings, 1099s, and other regulatory requirements.
Requirements & Qualifications
* 5+ years bookkeeping experience, preferably in a technology or service-based company. * Proficiency in QuickBooks (Desktop). * Hands-on experience using ConnectWise Manage * Experience managing monthly recurring billing cycles. * Strong knowledge of accounting principles and procedures. * Ability to handle sensitive financial information with confidentiality. * Excellent communication, organization, and time-management skills. * Intermediate to advanced Excel skills. * Experience with cash flow forecasting tools or models is a plus. * Bonus: Experience in MSP/IT services industry.
Work Environment & Culture
* Fast-paced, entrepreneurial team environment. * Growth-oriented company with long-term vision and stability. * Emphasis on innovation, accountability, and integrity.
Job Type: Full-time
Pay: $70,000.00 - $80,000.00 per year
Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off Schedule: * 8 hour shift * Monday to Friday Supplemental Pay: * Bonus opportunities * Performance bonus
Ability to Commute: * Delray Beach, FL 33444 (Required)
Ability to Relocate: * Delray Beach, FL 33444: Relocate before starting work (Required)
Work Location: Hybrid remote in Delray Beach, FL 33444
Learn more about the general tasks related to this opportunity below, as well as required skills.
Key Responsibilities
Systems Management
* Utilize QuickBooks for all financial recordkeeping, including general ledger maintenance, reconciliations, and reporting. * Use ConnectWise (Manage) to align service delivery and client billing with financial entries. * Coordinate data flow between ConnectWise and QuickBooks to ensure accuracy in invoicing and reporting. * Troubleshoot and maintain the integrity of financial data between both systems.
Monthly Client Billing
* Prepare and process monthly client invoices using ConnectWise and/or QuickBooks based on contract terms. * Reconcile hours, service items, and recurring agreements before finalizing invoices. * Ensure all billable time, expenses, and project charges are captured and invoiced accurately. * Work closely with service and account management teams to resolve billing issues or disputes. * Deliver invoices to clients and follow up to ensure receipt and understanding.
Accounts Payable (AP)
* Manage all vendor invoices and ensure timely payments. * Maintain vendor records and reconcile vendor statements. * Verify accuracy of bills, payment terms, and general ledger coding. * Process ACH, credit card, and check payments.
Accounts Receivable (AR)
* Monitor customer accounts for non-payment or delayed payments. * Follow up on outstanding receivables and manage collections process. * Apply payments accurately to customer accounts.
Cash Flow & Financial Planning
* Monitor daily cash balances. * Prepare weekly and monthly cash flow forecasts. * Alert leadership of potential cash shortages or surplus scenarios. * Provide insight on timing of AR collection and AP disbursement to optimize cash position.
Bank & Credit Card Reconciliation
* Perform monthly bank reconciliations for all business accounts. * Reconcile credit card statements and ensure all transactions are coded to the correct accounts. * Ensure all discrepancies are identified and resolved promptly.
Financial Reporting & Support
* Assist with month-end and year-end close processes. * Prepare and maintain supporting documentation for financial reporting and audits. * Generate P&L, balance sheet, and other reports as needed for internal stakeholders. * Support CPA or fractional CFO during tax prep or financial review periods.
Compliance & Records Management
* Maintain accurate financial records and ensure compliance with company policies and GAAP. * Organize and archive all financial documentation digitally. * Ensure compliance with sales tax filings, 1099s, and other regulatory requirements.
Requirements & Qualifications
* 5+ years bookkeeping experience, preferably in a technology or service-based company. * Proficiency in QuickBooks (Desktop). * Hands-on experience using ConnectWise Manage * Experience managing monthly recurring billing cycles. * Strong knowledge of accounting principles and procedures. * Ability to handle sensitive financial information with confidentiality. * Excellent communication, organization, and time-management skills. * Intermediate to advanced Excel skills. * Experience with cash flow forecasting tools or models is a plus. * Bonus: Experience in MSP/IT services industry.
Work Environment & Culture
* Fast-paced, entrepreneurial team environment. * Growth-oriented company with long-term vision and stability. * Emphasis on innovation, accountability, and integrity.
Job Type: Full-time
Pay: $70,000.00 - $80,000.00 per year
Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off Schedule: * 8 hour shift * Monday to Friday Supplemental Pay: * Bonus opportunities * Performance bonus
Ability to Commute: * Delray Beach, FL 33444 (Required)
Ability to Relocate: * Delray Beach, FL 33444: Relocate before starting work (Required)
Work Location: Hybrid remote in Delray Beach, FL 33444