At STA, we believe our superpower is our people. It is no accident that our values are rooted in saving lives through organ and tissue donation. This role is focused on growing, looking for a different way to drive our mission and sustaining the best OPO in the country.
The Accounts Payable Specialist will be responsible for handling Finance mail, scanning and routing invoices, and completing payments for processing according to policy and procedures of STA. The Accounts Payable Specialist will be responsible for journal entries and reconciliations and various month end tasks. This job function includes answering phone calls, as well as coordinating written correspondence as needed.
Essential Job Functions and Responsibilities:
Receive and review incoming invoices for accuracy and completeness
Perform invoice and general-ledger data entry coding for payments
Communicate with vendors regarding invoice discrepancies, payment inquiries, and resolution of payment issues
Maintain positive relationships with vendors, ensuring timely and accurate payments
Prepare and process payments, including checks, ACH transfers, and electronic payments, in accordance with policies and procedures
Verify payment accuracy and obtain necessary approvals before processing
Reconcile corporate credit card activity and employee expense reports, ensuring compliance with company policies
Review and verify expense documentation for employees utilizing corporate credit cards
Maintain organized and up-to-date accounts payable files and documentation
Ensure accurate record-keeping for audit and compliance purposes
Assist in month-end and year-end closing procedures, including accruals and financial reporting
Maintain the air charter transportation activity log
Audit donor hospital bills to conform to contractual rates
Enter 1099 data accurately into financial software. Ensuring that 1099 forms are prepared and distributed to payees by IRS deadline
Provide training and assistance to other departments regarding invoice and expense reimbursements
Assist in streamlining and improving the accounts payable process
Performs other duties as assigned
Compliance:
OSHA CATEGORY DEFINITION: Category 3 - The incumbent in this position has no potential for occupational exposure
The incumbent will have access to confidential material and is required to use discretion with this information and comply with STA Confidentiality policy
Education, Experience, and Licensing Requirements:
High school diploma or equivalent
Associates degree or equivalent is preferred
Experience in accounts payable
Experience with accounting software and online platforms
Current Drivers license required
Qualifications and Skills:
Excellent oral, written, and documentation skills
Understanding of basic principles of finance, accounting, and bookkeeping
Superb time management skills and detail orientation
Ability to maintain confidentiality of company and partner information
Advanced proficiency in Microsoft Office to include Word, Excel, PowerPoint, and Outlook
Ability to develop proficiency in industry-specific software programs
Experience with Microsoft Dynamics preferred
Excellent customer service skills are essential
Must have the ability to communicate effectively with all levels of personnel and to represent the organization publicly
Ability to work both independently and as part of a team required
Ability to cope with high levels of stress and able to handle a heavy workload
Ability to be flexible in a dynamic work environment
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