Government Jobs
Legal Secretary (On-Call Judicial Assistant) - Lee County
Government Jobs, Fort Myers, Florida, United States, 33901
Legal Secretary (On-Call)
Florida State Courts, Twentieth Judicial Circuit, Administrative Office of the Courts $17.64 Hourly FL 33901, FL On-call as needed AOC01233 Court Administration 08/16/2024 Description
WHY YOU SHOULD APPLY TO THE AOC? Great working environment Growth and Development Opportunities Medical, Dental, Vision + other supplemental insurances offered Sick + Vacation Paid Time Off Paid Holidays Retirement plan options (Pension or Investment) 457 Deferred Compensation Tuition Assistance Employee Assistance Program KEY REQUIREMENTS
Ability to work on temporary assignment
High School Diploma or GED
Two years of responsible experience as a legal secretary, paralegal or legal assistant
Ability to type 35 correct words per minute
Working knowledge of trial courts' rules and procedures SUMMARY
This is an on-call position, typically needed for one-week intervals. However, the temporary assignment may be for as much as six weeks at a time. This position performs administrative, secretarial and other support duties in the absence of judicial assistants, administrative assistants, and other related positions within the Twentieth Judicial Circuit. No benefits apply to this position. This is significantly responsible work involving a variety of complex administrative and secretarial duties, primarily for the purpose of managing the office of a Circuit Court or County Court judge in the absence of the judge's judicial assistant. In addition to extensive legal secretarial or paralegal skills, a person assigned to this position is required to have a working knowledge of trial courts' rules and procedures, including civil, criminal, traffic and small claims. Daily contacts include judges, offices of the Clerk of Court, Administrative Office of the Courts, state attorney, public defender, private attorneys, staff attorneys, state and local law enforcement agencies, the news media, and the general public. The purpose of these contacts is to receive, convey, and explain detailed information regarding Circuit Court or County Court operational procedures and policies. Work is often of a confidential nature and requires direct contact with litigants. Work requires independent judgment and is performed under the general supervision of a Circuit Court or County Court judge or the Operations Division Director. Primary responsibilities of a Legal Secretary (On-Call) include the following: (1) Managing the Judge's Calendar; (2) Preparing, Reviewing and Monitoring Reports and Cases to Ensure Compliance; (3) Receptionist Duties; and (4) Other Duties as Assigned Examples of Duties
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. (1)
Managing the Judge's Calendar
Manage the judge's calendar by coordinating and scheduling pre-trial hearings, trials, conferences, and committees
Determine the type of case or hearing and allotted time required to be scheduled and review calendar for available times (2)
Preparing, Reviewing and Monitoring Reports and Cases to Ensure Compliance
Request files from clerk's office, and review for accuracy, format compliance, and completeness before scheduling hearings
Coordinate and schedule courtroom assignment and support personnel such as court reporters, bailiffs, and clerks
Review for time standards compliance and prepare reports concerning this data
Monitor status of cases assigned to judge (3)
Receptionist Duties
Act as judge's liaison and receptionist for the purpose of greeting, assisting, and informing litigants, attorneys, law enforcement personnel, witnesses, etc., as to court procedure and policy (4)
Other Duties as Assigned Typical Qualifications
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Knowledge of:
Trial courts' rules and procedures
Spelling and grammar
Good listening skills
Microsoft Office software applications and Windows
Office equipment Ability to:
Handle matters with integrity and confidentiality
Communicate clearly both verbally and in writing
Handle emotionally upset, and demanding individuals with courtesy and patience
Concentrate and perform job duties in a stressful working environment
Organize and coordinate various individuals and/or groups on the court calendar
Type at least 35 correct words per minute
Provide effective, accurate, professional, polite, friendly, and prompt customer service to the public and other agency personnel, AOC employees, and the Judiciary Supplemental Information
EDUCATION and/or EXPERIENCE High School Diploma or GED Two years of responsible experience as a legal secretary, paralegal, or legal assistant. SUPERVISORY RESPONSIBILITIES
None CERTIFICATES, LICENSES, REGISTRATIONS
None
Florida State Courts, Twentieth Judicial Circuit, Administrative Office of the Courts $17.64 Hourly FL 33901, FL On-call as needed AOC01233 Court Administration 08/16/2024 Description
WHY YOU SHOULD APPLY TO THE AOC? Great working environment Growth and Development Opportunities Medical, Dental, Vision + other supplemental insurances offered Sick + Vacation Paid Time Off Paid Holidays Retirement plan options (Pension or Investment) 457 Deferred Compensation Tuition Assistance Employee Assistance Program KEY REQUIREMENTS
Ability to work on temporary assignment
High School Diploma or GED
Two years of responsible experience as a legal secretary, paralegal or legal assistant
Ability to type 35 correct words per minute
Working knowledge of trial courts' rules and procedures SUMMARY
This is an on-call position, typically needed for one-week intervals. However, the temporary assignment may be for as much as six weeks at a time. This position performs administrative, secretarial and other support duties in the absence of judicial assistants, administrative assistants, and other related positions within the Twentieth Judicial Circuit. No benefits apply to this position. This is significantly responsible work involving a variety of complex administrative and secretarial duties, primarily for the purpose of managing the office of a Circuit Court or County Court judge in the absence of the judge's judicial assistant. In addition to extensive legal secretarial or paralegal skills, a person assigned to this position is required to have a working knowledge of trial courts' rules and procedures, including civil, criminal, traffic and small claims. Daily contacts include judges, offices of the Clerk of Court, Administrative Office of the Courts, state attorney, public defender, private attorneys, staff attorneys, state and local law enforcement agencies, the news media, and the general public. The purpose of these contacts is to receive, convey, and explain detailed information regarding Circuit Court or County Court operational procedures and policies. Work is often of a confidential nature and requires direct contact with litigants. Work requires independent judgment and is performed under the general supervision of a Circuit Court or County Court judge or the Operations Division Director. Primary responsibilities of a Legal Secretary (On-Call) include the following: (1) Managing the Judge's Calendar; (2) Preparing, Reviewing and Monitoring Reports and Cases to Ensure Compliance; (3) Receptionist Duties; and (4) Other Duties as Assigned Examples of Duties
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. (1)
Managing the Judge's Calendar
Manage the judge's calendar by coordinating and scheduling pre-trial hearings, trials, conferences, and committees
Determine the type of case or hearing and allotted time required to be scheduled and review calendar for available times (2)
Preparing, Reviewing and Monitoring Reports and Cases to Ensure Compliance
Request files from clerk's office, and review for accuracy, format compliance, and completeness before scheduling hearings
Coordinate and schedule courtroom assignment and support personnel such as court reporters, bailiffs, and clerks
Review for time standards compliance and prepare reports concerning this data
Monitor status of cases assigned to judge (3)
Receptionist Duties
Act as judge's liaison and receptionist for the purpose of greeting, assisting, and informing litigants, attorneys, law enforcement personnel, witnesses, etc., as to court procedure and policy (4)
Other Duties as Assigned Typical Qualifications
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Knowledge of:
Trial courts' rules and procedures
Spelling and grammar
Good listening skills
Microsoft Office software applications and Windows
Office equipment Ability to:
Handle matters with integrity and confidentiality
Communicate clearly both verbally and in writing
Handle emotionally upset, and demanding individuals with courtesy and patience
Concentrate and perform job duties in a stressful working environment
Organize and coordinate various individuals and/or groups on the court calendar
Type at least 35 correct words per minute
Provide effective, accurate, professional, polite, friendly, and prompt customer service to the public and other agency personnel, AOC employees, and the Judiciary Supplemental Information
EDUCATION and/or EXPERIENCE High School Diploma or GED Two years of responsible experience as a legal secretary, paralegal, or legal assistant. SUPERVISORY RESPONSIBILITIES
None CERTIFICATES, LICENSES, REGISTRATIONS
None