Government Jobs
Cemetery Events and Projects Coordinator - City Cemeteries Division
Government Jobs, Savannah, Georgia, United States, 31401
Cemetery Events And Projects Coordinator
The City of Savannah is looking for a Cemetery Events and Projects Coordinator. This position coordinates and supervises all tour-related, special event, filming, and after-hours activities within the municipal cemeteries. We offer an excellent medical, dental and vision benefits, deferred benefit contribution (457B), 1 2 paid holidays, wellness programs, fitness reimbursement, educational reimbursement, home purchase assistance, employee referral program, and more! Women, Minorities and Veterans Are Encouraged to Apply! The essential job functions include: Coordinates and oversees tours, filming, and other special events in the municipal cemeteries; updates the department tour database; acts as the primary contact in regard to planning, scheduling, registering, collecting revenue, enforcing policies and procedures, and resolving complaints or problems related to events; makes oral and written reports to the director regarding scheduled or completed activities and events. Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals. Coordinates, assigns, and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed. Performs cemetery services, including lot sales, lot diagrams, interments, and on-call duties; responds to after-hours emergencies and prepares cemetery services on weekends and holidays, as needed; resolves customer complaints. Processes partial payment sales and maintains records, including amount due, amount paid, contact information, due date, and refinance status; processes partial payment lot forfeits and documents changes in inventory; mails due, idle or forfeit letters. Coordinates security operations; meets with security contract weekly during contract period; reviews and processes security invoices; completes vendor performance reports and addresses issues. Acts as primary record keeper during emergencies; compiles, completes, distributes, and maintains emergency-related documentation; coordinates emergency training and maintains records; conducts inventory of emergency trailers. Receives and responds to open records requests; assists customers with records searches and informal records requests; maintains department website and cemetery database; collects and processes departmental records for retention and destruction. Participates in department planning activities relating to tour and event management in the municipal cemeteries. Completes weekly revenue transmittal to finance department; makes check deposits at bank; maintains petty cash fund for department. Compiles monthly performance measures and statistics; creates monthly status report; assists with department annual report. Assists in emergency response during disaster incidents. Performs other related duties as assigned. Minimum qualifications include a Bachelor's Degree in Business Administration, Public Administration, Marketing, Public Relations or related field supplemented by two (2) years of experience in event planning, marketing, real estate, sales; or an equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities. Must possess and maintain a valid state drivers license with an acceptable driving history. Additional requirements include a background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment. Additional information includes knowledge of the rules and regulations of municipal cemeteries, city, bureau, and department policies and procedures, accounting, budgeting, finance, and revenue collection procedures, modern office practices and procedures, computers and other modern office equipment, developing short- and long-range plans, establishing priorities and organizing work, training and supervision of personnel, operation of computers and other modern office equipment, public and interpersonal relations, and oral and written communication.
The City of Savannah is looking for a Cemetery Events and Projects Coordinator. This position coordinates and supervises all tour-related, special event, filming, and after-hours activities within the municipal cemeteries. We offer an excellent medical, dental and vision benefits, deferred benefit contribution (457B), 1 2 paid holidays, wellness programs, fitness reimbursement, educational reimbursement, home purchase assistance, employee referral program, and more! Women, Minorities and Veterans Are Encouraged to Apply! The essential job functions include: Coordinates and oversees tours, filming, and other special events in the municipal cemeteries; updates the department tour database; acts as the primary contact in regard to planning, scheduling, registering, collecting revenue, enforcing policies and procedures, and resolving complaints or problems related to events; makes oral and written reports to the director regarding scheduled or completed activities and events. Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals. Coordinates, assigns, and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed. Performs cemetery services, including lot sales, lot diagrams, interments, and on-call duties; responds to after-hours emergencies and prepares cemetery services on weekends and holidays, as needed; resolves customer complaints. Processes partial payment sales and maintains records, including amount due, amount paid, contact information, due date, and refinance status; processes partial payment lot forfeits and documents changes in inventory; mails due, idle or forfeit letters. Coordinates security operations; meets with security contract weekly during contract period; reviews and processes security invoices; completes vendor performance reports and addresses issues. Acts as primary record keeper during emergencies; compiles, completes, distributes, and maintains emergency-related documentation; coordinates emergency training and maintains records; conducts inventory of emergency trailers. Receives and responds to open records requests; assists customers with records searches and informal records requests; maintains department website and cemetery database; collects and processes departmental records for retention and destruction. Participates in department planning activities relating to tour and event management in the municipal cemeteries. Completes weekly revenue transmittal to finance department; makes check deposits at bank; maintains petty cash fund for department. Compiles monthly performance measures and statistics; creates monthly status report; assists with department annual report. Assists in emergency response during disaster incidents. Performs other related duties as assigned. Minimum qualifications include a Bachelor's Degree in Business Administration, Public Administration, Marketing, Public Relations or related field supplemented by two (2) years of experience in event planning, marketing, real estate, sales; or an equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities. Must possess and maintain a valid state drivers license with an acceptable driving history. Additional requirements include a background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment. Additional information includes knowledge of the rules and regulations of municipal cemeteries, city, bureau, and department policies and procedures, accounting, budgeting, finance, and revenue collection procedures, modern office practices and procedures, computers and other modern office equipment, developing short- and long-range plans, establishing priorities and organizing work, training and supervision of personnel, operation of computers and other modern office equipment, public and interpersonal relations, and oral and written communication.