Florida State Jobs
GUARDIAN AD LITEM OFFICE, 15TH CIRCUIT- ADMINISTRATIVE ASSISTANT II - 21012917
Florida State Jobs, West Palm Beach, Florida, United States, 33401
Guardian Ad Litem Office, 15th Circuit- Administrative Assistant II
The Statewide Guardian ad Litem Office is Florida's award-winning, state-funded child advocacy organization that provides independent legal representation to abused, abandoned and neglected children in Florida's dependency court proceedings. The Office upholds the highest standards of integrity, excellence and child centered representation. The Guardian ad Litem Human Resources and Budget Liaison will be responsible for handling both human resources and budget related duties for an assigned Circuit. This position may also be responsible for performing a variety of administrative, clerical duties assisting a Circuit Director and professional staff in managing the daily operations and support functions of a Circuit Office. More information about the Statewide Guardian ad Litem Office can be found at www.guardianadlitem.org. This is responsible work performing a variety of administrative and fiscal related duties assisting an administrator and/or professional staff in managing the daily operations and support functions of an administrative office. The incumbent in this position will serve as the Circuit Human Resources and Budget Liaison to the State Office and will be responsible for managing human resources for the Circuit. Administrative Responsibilities: Providing general office support to the Circuit Director and other staff as requested. Signing for and distributing UPS/FedEx or similar delivered packages. Preparing responses to correspondence containing routine inquiries. Performing other general clerical duties to include, but not limited to, copying, mailing and filing. Preparing, filing and retrieving documents, records and reports. Setting up and coordinating interviews. Human Resources Liaison: Coordinating and maintaining personnel records for staff, including pre-screening requirements for new employees. Preparing and documenting all payroll, leave, time keeping, benefits and performance related records for transmission to the Statewide office. Maintains local HR related records to support Statewide records. Coordinating office space, telephones, parking, office credit or purchasing cards and office keys. Orienting new employees on office personnel policies. May be asked to serve as the volunteer pre-screening coordinator. About the Knowledge, Skills and Abilities: Knowledge of and ability to use correct English grammar, spelling, and punctuation. Ability to use a variety of computer applications. Ability to organize work, establish priorities, and meet deadlines. Ability to manage multiple assignments including long and short-range projects. Ability to communicate effectively. Ability to deal tactfully with the public. Ability to use independent judgment and discretion concerning confidential information. Ability to work as part of a team. Knowledge of personnel processes and procedures. Ability to understand and apply rules, regulations, policies, and procedures. About the Education and Training Requirements: Must have a standard high school diploma or equivalent and four or more years of progressively responsible administrative or administrative support, not-for-profit, fiscal or other comparable experience. A bachelor's degree from an accredited four-year college or university preferred and one year of experience in Human Resources, Administrative Support or Budget and Finance. A master's degree may substitute for the required experience. The Executive Director or designee may make an exception to the training and experience requirements.
The Statewide Guardian ad Litem Office is Florida's award-winning, state-funded child advocacy organization that provides independent legal representation to abused, abandoned and neglected children in Florida's dependency court proceedings. The Office upholds the highest standards of integrity, excellence and child centered representation. The Guardian ad Litem Human Resources and Budget Liaison will be responsible for handling both human resources and budget related duties for an assigned Circuit. This position may also be responsible for performing a variety of administrative, clerical duties assisting a Circuit Director and professional staff in managing the daily operations and support functions of a Circuit Office. More information about the Statewide Guardian ad Litem Office can be found at www.guardianadlitem.org. This is responsible work performing a variety of administrative and fiscal related duties assisting an administrator and/or professional staff in managing the daily operations and support functions of an administrative office. The incumbent in this position will serve as the Circuit Human Resources and Budget Liaison to the State Office and will be responsible for managing human resources for the Circuit. Administrative Responsibilities: Providing general office support to the Circuit Director and other staff as requested. Signing for and distributing UPS/FedEx or similar delivered packages. Preparing responses to correspondence containing routine inquiries. Performing other general clerical duties to include, but not limited to, copying, mailing and filing. Preparing, filing and retrieving documents, records and reports. Setting up and coordinating interviews. Human Resources Liaison: Coordinating and maintaining personnel records for staff, including pre-screening requirements for new employees. Preparing and documenting all payroll, leave, time keeping, benefits and performance related records for transmission to the Statewide office. Maintains local HR related records to support Statewide records. Coordinating office space, telephones, parking, office credit or purchasing cards and office keys. Orienting new employees on office personnel policies. May be asked to serve as the volunteer pre-screening coordinator. About the Knowledge, Skills and Abilities: Knowledge of and ability to use correct English grammar, spelling, and punctuation. Ability to use a variety of computer applications. Ability to organize work, establish priorities, and meet deadlines. Ability to manage multiple assignments including long and short-range projects. Ability to communicate effectively. Ability to deal tactfully with the public. Ability to use independent judgment and discretion concerning confidential information. Ability to work as part of a team. Knowledge of personnel processes and procedures. Ability to understand and apply rules, regulations, policies, and procedures. About the Education and Training Requirements: Must have a standard high school diploma or equivalent and four or more years of progressively responsible administrative or administrative support, not-for-profit, fiscal or other comparable experience. A bachelor's degree from an accredited four-year college or university preferred and one year of experience in Human Resources, Administrative Support or Budget and Finance. A master's degree may substitute for the required experience. The Executive Director or designee may make an exception to the training and experience requirements.