Government Jobs
Assistant Human Resources Director
Government Jobs, Janesville, Wisconsin, United States, 53545
Job Posting
This listing closes on 7/27/2025 at 11:59 PM Central Time (US & Canada). Employer: City of Janesville Wisconsin Salary: $78,246.00 - $88,027.00 Annually Location: Janesville, WI Job Type: Full Time Remote Employment: Flexible/Hybrid Job Number: 2025.22.020.01 Department: Human Resources Division: Human Resources Opening Date: 07/02/2025 Closing Date: 7/27/2025 at 11:59 PM Central Time (US & Canada) FLSA: Exempt Benefits Earning Potential: $118,823.00 Objective & Relationships
CITY OF JANESVILLE DIVERSITY STATEMENT: The residents of Janesville choose this community not just as a place to live but as a place to realize life's opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where diversity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect. To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one's potential. Therefore, we encourage individuals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of "Wisconsin's Park Place." OBJECTIVE: Under the general direction of the Human Resources Director, this professional position assists with all aspects of developing, administering, and maintaining programs and functions of the Human Resources Office. Work includes performing duties with high confidentiality related to recruitment, benefits administration, employee training and development, policy administration, labor relations, employee relations, and risk management. This position may assume responsibility of the Office in the absence of the Human Resources Director. RELATIONSHIPS: Reports to: Human Resources Director No direct supervisory responsibilities, but provides work assignments to oversee the office support staff's work and serves as a technical advisor. Has regular work contact with appointed and elected City officials, Department, Division, and Office Heads, City employees, outside governmental agencies, medical plan partners, third-party administrators, insurance companies, vendors, labor union representatives, job applicants, and the general public. Essential Duties
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Essential duties are not necessarily listed in priority order. Facilitates all components of hiring process, including developing and updating job descriptions, preparing and posting of vacancy announcements and advertisements, tracking applications, scheduling and setup of interviews, acting as Human Resources representative on interview panels, advising the HR Director on recruitment status and recommendation for approval; completing reference checks, candidate notification, and follow-up. Manages the day-to-day operations of the employee benefits program; coordinates open enrollment; develops and implements benefit communications; works with employees, retirees, and benefit continuation participants to provide information and answer questions; researches and provides recommendations regarding current and prospective offerings and related processes. Administers benefits plans, including eligibility, contribution levels, and enrollment; works with medical plan partners, third-party administrators, and vendors to implement changes; coordinates transfer of data to external contacts for services, premiums, and plan administration; ensures compliance with applicable government regulations; reconciles monthly health, dental, vision, disability, and life insurance invoices. Administers, develops, organizes and organizes the City's wellness programs to ensure the programs are effective and in keeping with established goals; manages the annual Health Assessment program for City employees and retirees; performs administrative work in developing, implementing, promoting, coordinating, and evaluating the City's wellness portal through a variety of activities, communications, and educational programs to improve employee wellness. Counsels and provides guidance to employees, Department, Division, and Office Heads, managers, and supervisors regarding employee relations; interprets City personnel policies and collective bargaining agreements. May conduct internal investigations of alleged employee misconduct or policy violations. Supports HR Office objectives through program and project management including special projects, new employee onboarding and orientation, and training and development programs for all employees. Remains current on new developments in state and federal laws applicable to human resources and labor relations; completes federal, state, and local personnel-related projects, surveys, and reports. Conducts exit interviews with employees separating from the organization; meets with employees to help facilitate retirement plans. Assists with collective bargaining and labor management meetings; provides benchmark data and conducts related research; assists in the administration, interpretation, and enforcement of provisions of collective bargaining agreements. Serves as a Human Resources Representative in the Emergency Operations Center (EOC) during a declared emergency/disaster; participates in EOC training and table-top exercises. Follows all safety regulations, policies, and procedures; reports all unsafe conditions and acts to supervisor; reports all accidents to the supervisor immediately whenever possible; follows recognized safe work practices. Performs other special projects and other job duties as assigned or required during regular and non-business hours. All employees may be assigned by the City Manager or their designee to perform duties and assume responsibilities that are outside the scope of their work duties when the City Manager has declared a City disaster or the City Emergency Operations Center has been initiated. Minimum Position Requirements/Qualifications
MINIMUM EDUCATION AND PRIOR EXPERIENCE: The requirements listed below are necessary to perform the essential duties of the position. Graduation from an accredited college or university with a bachelor's degree in human resources management, labor or industrial relations, business or public administration, or closely related field is required. A minimum of three (3) years of progressively responsible human resources or benefits administration experience is required. Access to personal or public transportation for job-related duties is required. OTHER QUALIFICATIONS: The qualifications listed below are preferred, but not required to perform the essential duties of the position. The absence of these qualifications on a candidate's application does not preclude them from consideration. Experience working in the public sector or municipality is preferred. Certification through SHRM, PSHRA, or NPELRA preferred. Experience with NeoGov or similar applicant tracking software is preferred. A combination of equivalent experience and/or education as determined by the Human Resources Office may be considered in lieu of minimum requirements. For successful performance in this position, the incumbent must demonstrate the following competencies. Knowledge
Thorough knowledge of the principles, practices, methods, and techniques of human resources and personnel management. Thorough knowledge of employee benefit programs and administration. Thorough knowledge of federal and state laws and statutes governing employment law, human resource management, labor relations, and payroll/benefits management. Thorough knowledge of principles, practices, and methods of organizational management, and supervision. General knowledge of public administration and municipal governmental theories, practices, and functions. General knowledge of diversity, equity, inclusion, and belonging principles, practices, and techniques. General knowledge of collective bargaining practices, labor relations, negotiation techniques, and current trends in labor/employee relations. General knowledge of workplace health and wellness programs, techniques, and incentives. Working knowledge of self-funded insurance and risk management programs. Working knowledge of online recruitment, onboarding, and employee performance evaluation software. Skills
Organizational and time management skills to prioritize duties and accomplish a high volume of work product while adapting to constant changes in priority. Exceptional communication skills, both verbally and in writing, paired with a strong customer service background, and effective interpersonal skills. Collaboration skills to effectively work with others to achieve common goals through communication, teamwork, and problem
This listing closes on 7/27/2025 at 11:59 PM Central Time (US & Canada). Employer: City of Janesville Wisconsin Salary: $78,246.00 - $88,027.00 Annually Location: Janesville, WI Job Type: Full Time Remote Employment: Flexible/Hybrid Job Number: 2025.22.020.01 Department: Human Resources Division: Human Resources Opening Date: 07/02/2025 Closing Date: 7/27/2025 at 11:59 PM Central Time (US & Canada) FLSA: Exempt Benefits Earning Potential: $118,823.00 Objective & Relationships
CITY OF JANESVILLE DIVERSITY STATEMENT: The residents of Janesville choose this community not just as a place to live but as a place to realize life's opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where diversity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect. To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one's potential. Therefore, we encourage individuals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of "Wisconsin's Park Place." OBJECTIVE: Under the general direction of the Human Resources Director, this professional position assists with all aspects of developing, administering, and maintaining programs and functions of the Human Resources Office. Work includes performing duties with high confidentiality related to recruitment, benefits administration, employee training and development, policy administration, labor relations, employee relations, and risk management. This position may assume responsibility of the Office in the absence of the Human Resources Director. RELATIONSHIPS: Reports to: Human Resources Director No direct supervisory responsibilities, but provides work assignments to oversee the office support staff's work and serves as a technical advisor. Has regular work contact with appointed and elected City officials, Department, Division, and Office Heads, City employees, outside governmental agencies, medical plan partners, third-party administrators, insurance companies, vendors, labor union representatives, job applicants, and the general public. Essential Duties
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Essential duties are not necessarily listed in priority order. Facilitates all components of hiring process, including developing and updating job descriptions, preparing and posting of vacancy announcements and advertisements, tracking applications, scheduling and setup of interviews, acting as Human Resources representative on interview panels, advising the HR Director on recruitment status and recommendation for approval; completing reference checks, candidate notification, and follow-up. Manages the day-to-day operations of the employee benefits program; coordinates open enrollment; develops and implements benefit communications; works with employees, retirees, and benefit continuation participants to provide information and answer questions; researches and provides recommendations regarding current and prospective offerings and related processes. Administers benefits plans, including eligibility, contribution levels, and enrollment; works with medical plan partners, third-party administrators, and vendors to implement changes; coordinates transfer of data to external contacts for services, premiums, and plan administration; ensures compliance with applicable government regulations; reconciles monthly health, dental, vision, disability, and life insurance invoices. Administers, develops, organizes and organizes the City's wellness programs to ensure the programs are effective and in keeping with established goals; manages the annual Health Assessment program for City employees and retirees; performs administrative work in developing, implementing, promoting, coordinating, and evaluating the City's wellness portal through a variety of activities, communications, and educational programs to improve employee wellness. Counsels and provides guidance to employees, Department, Division, and Office Heads, managers, and supervisors regarding employee relations; interprets City personnel policies and collective bargaining agreements. May conduct internal investigations of alleged employee misconduct or policy violations. Supports HR Office objectives through program and project management including special projects, new employee onboarding and orientation, and training and development programs for all employees. Remains current on new developments in state and federal laws applicable to human resources and labor relations; completes federal, state, and local personnel-related projects, surveys, and reports. Conducts exit interviews with employees separating from the organization; meets with employees to help facilitate retirement plans. Assists with collective bargaining and labor management meetings; provides benchmark data and conducts related research; assists in the administration, interpretation, and enforcement of provisions of collective bargaining agreements. Serves as a Human Resources Representative in the Emergency Operations Center (EOC) during a declared emergency/disaster; participates in EOC training and table-top exercises. Follows all safety regulations, policies, and procedures; reports all unsafe conditions and acts to supervisor; reports all accidents to the supervisor immediately whenever possible; follows recognized safe work practices. Performs other special projects and other job duties as assigned or required during regular and non-business hours. All employees may be assigned by the City Manager or their designee to perform duties and assume responsibilities that are outside the scope of their work duties when the City Manager has declared a City disaster or the City Emergency Operations Center has been initiated. Minimum Position Requirements/Qualifications
MINIMUM EDUCATION AND PRIOR EXPERIENCE: The requirements listed below are necessary to perform the essential duties of the position. Graduation from an accredited college or university with a bachelor's degree in human resources management, labor or industrial relations, business or public administration, or closely related field is required. A minimum of three (3) years of progressively responsible human resources or benefits administration experience is required. Access to personal or public transportation for job-related duties is required. OTHER QUALIFICATIONS: The qualifications listed below are preferred, but not required to perform the essential duties of the position. The absence of these qualifications on a candidate's application does not preclude them from consideration. Experience working in the public sector or municipality is preferred. Certification through SHRM, PSHRA, or NPELRA preferred. Experience with NeoGov or similar applicant tracking software is preferred. A combination of equivalent experience and/or education as determined by the Human Resources Office may be considered in lieu of minimum requirements. For successful performance in this position, the incumbent must demonstrate the following competencies. Knowledge
Thorough knowledge of the principles, practices, methods, and techniques of human resources and personnel management. Thorough knowledge of employee benefit programs and administration. Thorough knowledge of federal and state laws and statutes governing employment law, human resource management, labor relations, and payroll/benefits management. Thorough knowledge of principles, practices, and methods of organizational management, and supervision. General knowledge of public administration and municipal governmental theories, practices, and functions. General knowledge of diversity, equity, inclusion, and belonging principles, practices, and techniques. General knowledge of collective bargaining practices, labor relations, negotiation techniques, and current trends in labor/employee relations. General knowledge of workplace health and wellness programs, techniques, and incentives. Working knowledge of self-funded insurance and risk management programs. Working knowledge of online recruitment, onboarding, and employee performance evaluation software. Skills
Organizational and time management skills to prioritize duties and accomplish a high volume of work product while adapting to constant changes in priority. Exceptional communication skills, both verbally and in writing, paired with a strong customer service background, and effective interpersonal skills. Collaboration skills to effectively work with others to achieve common goals through communication, teamwork, and problem