CCG Business Solutions
Assistant Director of Childcare Center
CCG Business Solutions, Jacksonville, Florida, United States, 32201
Assistant Director of Childcare Center
CCG Talent Management is not only a business solutions company but a company that believes success starts with the individual. CCG Business Solutions has been consulting and providing talent placement services since 2007. Our team understands the principles of connecting purpose to business. We are currently recruiting for an Assistant Director of a Childcare Center. Role and Responsibilities The Assistant Director / Center Support works in conjunction with the Executive Director to ensure the delivery of high-quality early childhood care and education for children ages 18 Months -5 years. The Assistant Director/ Center Support will be responsible for planning, implementing, and evaluating the center's early care and preschool program. Provides support to teachers to ensure they have resources for parent and child communication. Assist with daily child safety needs. Implements plans and coordinates community related involvement, events, and parent involvement activities. Manages all aspects of the school per the direction of the Executive Director Ensures teachers are working with students, managing child portfolio, learning observations and management of classroom are being facilitated correctly. Monitors engagement with parents and children. Works closely with the teachers and staff, to ensure the school is meeting state and federal requirements and parents' expectations Manages all aspects of the business to include managing the day-to-day operations to include, records, facility management, required documentation, safety standards and routine audit for compliance adherence. Maintains records, reports and information regarding child attendance, behavior, development, illness, interactions and of records that are required Attends to each child's emotional and physical needs, implementing developmentally appropriate activities, Clothing, Communication, Exercise, Food and Guidance. Adheres to the Budget as set forth by the Executive Director Works on related growth projects as assigned Oversees school store and inventory process Manages all student files, access codes and required logs Center Support Navigates phone system including answering phone with warmth and professionalism, relaying messages precisely, redirecting appropriately with warm transfer or directly to voicemail. For internal calls, responding immediately to needs of teachers. Fields inquiries regarding open positions received in person, over the phone, email, or through our website. Accepts information from a variety of sources: staff, answering service, parents, and colleagues via email, in-person, fax or phone. Expertly conveys information to all parties, both internal and external. Welcomes parents, staff, and visitors with warmth and enthusiasm. Builds a rapport with staff, parents, and frequent visitors making it a point to remember and use names. Forges positive relationships with children, teachers, coordinators, colleagues, and parents. Maintains center security by following safety procedures and controlling access via the reception desk. Checks in visitors while strictly following pick-up procedure Uses the music system to provide child-friendly music for the front office and entrance. Responds to child care inquiries submitted on our website, in-person and over the phone. Fields incoming queries for child care by providing clear answers to questions from parents and obtaining and recording all pertinent details on Phone Information Sheet. Provides care for children waiting in front office during pick-up and drop-off. Brings children to and from classrooms for alternative pick-up and drop-off individuals, if required. Updates the Front Board daily to display welcomes and celebratory milestones for visitors, staff, and children. Office Organization Maintains internal appointment calendar including appointments for new hires, financial meetings, center tours, conferences, etc. Prepares needed paperwork and provides it to the appropriate person. Maintains files and records so they remain updated and easily accessible. Monitors stocks of office supplies (paper clips, letterhead, copy paper, toner, water, etc.) and submits orders to maintain supply. Organizes supply closets. Ensures reception area, front desk, copy room, conference room, and filing areas are tidy, organized, sanitized, presentable, and stocked with necessary items. Assists in office tasks and organization procedures Commits to foresight, collaboration, and planning required for smooth operation of front office, calendar, coverage, and enrollment. Interacts with parents and signs in children for the day Ensures that children leave with approve adult, by checking ID and ensuring parents use technology consistently with rules of engagement Ensures all health forms are completed upon check in and check out process Works with the Directors, Teachers, and Staff to perform administrative duties Maintains records, reports and information regarding child attendance, behavior, development, illness, interactions and of records that are required May be responsible for some internal audits and compliance regulations Ensures that food, supplies and other required daycare programs compliance meet required standards Performs daily cleaning checklist and maintains tidy entrance area Calls and follows up with new parent orientation and scheduling Maintains the Welcome letter, Emergency Contact, Child First Day Notes and Allergy List As needed cooking in the kitchen as a backup when kitchen manager is unavailable Enrollment Support Follows up to child care inquiries by scheduling tour, and tracking flow of correspondence. Reports to Center Director with updates on the status and needs of potential new children. Manages waitlist in collaboration with Center Director. Begins enrollment process for children based on availability and initiates connection for deposit payment. Initiates communication with parents to aid in facilitating a smooth start for each child by ensuring required documentation is submitted prior to start date (physical, immunization, weblink). Program Support Provides coverage in classrooms of all age groups as needed including bathroom breaks, lunch breaks, and extra-hands. Provides support in classrooms caring for young children by meeting incidental needs (bottle checks, strollers, facilitating bottle labeling between parent and coordinator, etc.). When requested, maintains close supervision, and anticipates needs of children. Intentionally engages children, forms relationships through bonding, acts as an advocate for children. Comfortable feeding and handling all Center foods, formula, and breastmilk to children. Distributes reports, documents, newsletters, and other correspondence to center staff when needed. All other duties assigned by Executive Director. Credentials Must have exceptional computer skills in Microsoft office products. Excel, Word, Outlook, PowerPoint Directors Credentials Attends and participates in Center provided trainings (conducted during work hours) to comply with state regulations for childcare professionals. Demonstrates scrupulous confidentiality and privacy even in seemingly inconsequential matters, including handling of documents, personal conversation, social media, interoffice communication, and any other topics of information pertaining to, staff, parents, and children. Able to clearly communicate in English including reading, writing and verbal skills. Familiar and comfortable with office equipment such as fax machine, copier, and scanner and able to replace toner, troubleshoot connectivity issues, send faxes, process high-volume copy jobs, and efficiently utilize the capabilities of equipment. Troubleshoot malfunctioning equipment and place service calls as needed. Must meet all required training for licenses daycare trainings required by DCF Qualifications and Education Requirements Associate's degree in early childhood development or three years of experience. Certificate in early childhood education based on Florida requirements Comprehensive knowledge of national and state education standards to include licensing requirements and procedures and fire, health, and OSHA regulations CPR and First Aid Certification or willingness to obtain Must meet state specific guidelines for the role Must be physically able to use a computer with basic proficiency, lift a minimum of 40 pounds, and work indoors or outdoors
CCG Talent Management is not only a business solutions company but a company that believes success starts with the individual. CCG Business Solutions has been consulting and providing talent placement services since 2007. Our team understands the principles of connecting purpose to business. We are currently recruiting for an Assistant Director of a Childcare Center. Role and Responsibilities The Assistant Director / Center Support works in conjunction with the Executive Director to ensure the delivery of high-quality early childhood care and education for children ages 18 Months -5 years. The Assistant Director/ Center Support will be responsible for planning, implementing, and evaluating the center's early care and preschool program. Provides support to teachers to ensure they have resources for parent and child communication. Assist with daily child safety needs. Implements plans and coordinates community related involvement, events, and parent involvement activities. Manages all aspects of the school per the direction of the Executive Director Ensures teachers are working with students, managing child portfolio, learning observations and management of classroom are being facilitated correctly. Monitors engagement with parents and children. Works closely with the teachers and staff, to ensure the school is meeting state and federal requirements and parents' expectations Manages all aspects of the business to include managing the day-to-day operations to include, records, facility management, required documentation, safety standards and routine audit for compliance adherence. Maintains records, reports and information regarding child attendance, behavior, development, illness, interactions and of records that are required Attends to each child's emotional and physical needs, implementing developmentally appropriate activities, Clothing, Communication, Exercise, Food and Guidance. Adheres to the Budget as set forth by the Executive Director Works on related growth projects as assigned Oversees school store and inventory process Manages all student files, access codes and required logs Center Support Navigates phone system including answering phone with warmth and professionalism, relaying messages precisely, redirecting appropriately with warm transfer or directly to voicemail. For internal calls, responding immediately to needs of teachers. Fields inquiries regarding open positions received in person, over the phone, email, or through our website. Accepts information from a variety of sources: staff, answering service, parents, and colleagues via email, in-person, fax or phone. Expertly conveys information to all parties, both internal and external. Welcomes parents, staff, and visitors with warmth and enthusiasm. Builds a rapport with staff, parents, and frequent visitors making it a point to remember and use names. Forges positive relationships with children, teachers, coordinators, colleagues, and parents. Maintains center security by following safety procedures and controlling access via the reception desk. Checks in visitors while strictly following pick-up procedure Uses the music system to provide child-friendly music for the front office and entrance. Responds to child care inquiries submitted on our website, in-person and over the phone. Fields incoming queries for child care by providing clear answers to questions from parents and obtaining and recording all pertinent details on Phone Information Sheet. Provides care for children waiting in front office during pick-up and drop-off. Brings children to and from classrooms for alternative pick-up and drop-off individuals, if required. Updates the Front Board daily to display welcomes and celebratory milestones for visitors, staff, and children. Office Organization Maintains internal appointment calendar including appointments for new hires, financial meetings, center tours, conferences, etc. Prepares needed paperwork and provides it to the appropriate person. Maintains files and records so they remain updated and easily accessible. Monitors stocks of office supplies (paper clips, letterhead, copy paper, toner, water, etc.) and submits orders to maintain supply. Organizes supply closets. Ensures reception area, front desk, copy room, conference room, and filing areas are tidy, organized, sanitized, presentable, and stocked with necessary items. Assists in office tasks and organization procedures Commits to foresight, collaboration, and planning required for smooth operation of front office, calendar, coverage, and enrollment. Interacts with parents and signs in children for the day Ensures that children leave with approve adult, by checking ID and ensuring parents use technology consistently with rules of engagement Ensures all health forms are completed upon check in and check out process Works with the Directors, Teachers, and Staff to perform administrative duties Maintains records, reports and information regarding child attendance, behavior, development, illness, interactions and of records that are required May be responsible for some internal audits and compliance regulations Ensures that food, supplies and other required daycare programs compliance meet required standards Performs daily cleaning checklist and maintains tidy entrance area Calls and follows up with new parent orientation and scheduling Maintains the Welcome letter, Emergency Contact, Child First Day Notes and Allergy List As needed cooking in the kitchen as a backup when kitchen manager is unavailable Enrollment Support Follows up to child care inquiries by scheduling tour, and tracking flow of correspondence. Reports to Center Director with updates on the status and needs of potential new children. Manages waitlist in collaboration with Center Director. Begins enrollment process for children based on availability and initiates connection for deposit payment. Initiates communication with parents to aid in facilitating a smooth start for each child by ensuring required documentation is submitted prior to start date (physical, immunization, weblink). Program Support Provides coverage in classrooms of all age groups as needed including bathroom breaks, lunch breaks, and extra-hands. Provides support in classrooms caring for young children by meeting incidental needs (bottle checks, strollers, facilitating bottle labeling between parent and coordinator, etc.). When requested, maintains close supervision, and anticipates needs of children. Intentionally engages children, forms relationships through bonding, acts as an advocate for children. Comfortable feeding and handling all Center foods, formula, and breastmilk to children. Distributes reports, documents, newsletters, and other correspondence to center staff when needed. All other duties assigned by Executive Director. Credentials Must have exceptional computer skills in Microsoft office products. Excel, Word, Outlook, PowerPoint Directors Credentials Attends and participates in Center provided trainings (conducted during work hours) to comply with state regulations for childcare professionals. Demonstrates scrupulous confidentiality and privacy even in seemingly inconsequential matters, including handling of documents, personal conversation, social media, interoffice communication, and any other topics of information pertaining to, staff, parents, and children. Able to clearly communicate in English including reading, writing and verbal skills. Familiar and comfortable with office equipment such as fax machine, copier, and scanner and able to replace toner, troubleshoot connectivity issues, send faxes, process high-volume copy jobs, and efficiently utilize the capabilities of equipment. Troubleshoot malfunctioning equipment and place service calls as needed. Must meet all required training for licenses daycare trainings required by DCF Qualifications and Education Requirements Associate's degree in early childhood development or three years of experience. Certificate in early childhood education based on Florida requirements Comprehensive knowledge of national and state education standards to include licensing requirements and procedures and fire, health, and OSHA regulations CPR and First Aid Certification or willingness to obtain Must meet state specific guidelines for the role Must be physically able to use a computer with basic proficiency, lift a minimum of 40 pounds, and work indoors or outdoors