Houston Methodist
Project Specialist
At Houston Methodist, the Project Specialist provides analytical and specialized technical support to department management as well as basic financial tracking of department expenditures, processing of invoices as appropriate. This position is responsible for specific moderately complex, project-oriented assignments, which include leading, coordinating, and completing projects related to operational activities. The Project Specialist must be resourceful in seeking solutions, be proactive, and have the ability to handle multiple projects at one time with extreme attention to detail. This position works under the guidance and direction of management and is accountable for high-level clerical support functions, project work, and compliance activities including analysis, implementation, coordination, and reporting of project activities initiated by or assigned to department. Additionally, this position serves as a resource in facilitating the implementation and/or rollout of initiatives and tracks to ensure implementation is meeting scheduled milestones. Refer to departmental "Scope of Service" and "Provision of Care" plans, as applicable, for description of primary age groups and populations served by this job for the respective HM entity. Provide personalized care and service by consistently demonstrating our I CARE values: Integrity: We are honest and ethical in all we say and do. Compassion: We embrace the whole person including emotional, ethical, physical, and spiritual needs. Accountability: We hold ourselves accountable for all our actions. Respect: We treat every individual as a person of worth, dignity, and value. Excellence: We strive to be the best at what we do and a model for others to emulate. Practices the Caring and Serving Model Delivers personalized service using HM Service Standards Provides for exceptional patient/customer experiences by following our Standards of Practice of always using Positive Language (AIDET, Managing Up, Key Words) Intentionally collaborates with other healthcare professionals involved in patients/customers or employees' experiential journeys to ensure strong communication, ease of access to information, and a seamless experience Involves patients (customers) in shift/handoff reports by enabling their participation in their plan of care as applicable to the given job Actively supports the organization's vision, fulfills the mission and abides by the I CARE values Responsibilities
People Essential Functions: Facilitates open, professional (verbal, nonverbal, written) communication to achieve mutual understanding. Communication to promote both work efforts and problem resolution is clear and professional, providing the highest quality service during every customer and patient encounter. Service Essential Functions: Conserves management's time by reading, researching, collecting, and analyzing information. Composes complex confidential correspondence for administrative purposes. Prepares materials for formal or informational presentations. Quality/Safety Essential Functions: Responsible for the management and completion of projects within the department, tracking and documenting data management, project progress, and maintaining accurate project record files. Updates actual progress and forecasts remaining work schedule. Finance Essential Functions: Uses resources efficiently; does not waste supplies. Self-motivated to independently manage time effectively and prioritize daily tasks. Utilizes time efficiently and helps other team members. Growth/Innovation Essential Functions: Identifies and assumes responsibility of own learning needs, consults with team experts and seeks continuing education opportunities to meet those needs. Completes and updates the individual development plan (IDP) on an on-going basis. Ensures own career discussions occur with appropriate management. This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises. Qualifications
Education: Bachelor's degree Work Experience: Two years experience in related discipline to include one year of project management experience License/Certification
Licenses and Certifications - Required: N/A KSA/Supplemental Data
Knowledge, Skills, and Abilities: Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security Ability to effectively communicate with patients, physicians, family members, and co-workers in a manner consistent with a customer service focus and application of positive language principles Strong analytical and interpersonal skills Advanced spreadsheet skills (i.e. creating pivot tables, performing v-lookups, and managing large data sets). Intermediate word-processing and presentation software skills Strong project and time management skills Initiative - Exhibits resourcefulness, independent action and judgment that are position appropriate. Evaluates, selects, and acts on various methods and strategies for solving problems and meeting objectives Professional handling of exposure to confidential/sensitive information Demonstrates flexibility and adaptability in the face of changing demands Supplemental Requirements: Work Attire: Business professional Yes On-Call: No Travel: May require travel within the Houston Metropolitan area Yes May require travel outside Houston Metropolitan area No Company Profile
Houston Methodist Academic Institute (formerly the Houston Methodist Research Institute) was formed in 2004 to rapidly and efficiently translate discoveries made in the laboratory and the clinic into new diagnostics, therapies, and treatments. The research institute was created to provide the infrastructure and support for these endeavors, and to house the technology and resources needed to make innovative breakthroughs in important areas of human disease. A 540,000 square foot building dedicated to research and clinical trials, the academic institute houses over 2,047 credentialed researchers conducting 1,470 ongoing clinical protocols.
At Houston Methodist, the Project Specialist provides analytical and specialized technical support to department management as well as basic financial tracking of department expenditures, processing of invoices as appropriate. This position is responsible for specific moderately complex, project-oriented assignments, which include leading, coordinating, and completing projects related to operational activities. The Project Specialist must be resourceful in seeking solutions, be proactive, and have the ability to handle multiple projects at one time with extreme attention to detail. This position works under the guidance and direction of management and is accountable for high-level clerical support functions, project work, and compliance activities including analysis, implementation, coordination, and reporting of project activities initiated by or assigned to department. Additionally, this position serves as a resource in facilitating the implementation and/or rollout of initiatives and tracks to ensure implementation is meeting scheduled milestones. Refer to departmental "Scope of Service" and "Provision of Care" plans, as applicable, for description of primary age groups and populations served by this job for the respective HM entity. Provide personalized care and service by consistently demonstrating our I CARE values: Integrity: We are honest and ethical in all we say and do. Compassion: We embrace the whole person including emotional, ethical, physical, and spiritual needs. Accountability: We hold ourselves accountable for all our actions. Respect: We treat every individual as a person of worth, dignity, and value. Excellence: We strive to be the best at what we do and a model for others to emulate. Practices the Caring and Serving Model Delivers personalized service using HM Service Standards Provides for exceptional patient/customer experiences by following our Standards of Practice of always using Positive Language (AIDET, Managing Up, Key Words) Intentionally collaborates with other healthcare professionals involved in patients/customers or employees' experiential journeys to ensure strong communication, ease of access to information, and a seamless experience Involves patients (customers) in shift/handoff reports by enabling their participation in their plan of care as applicable to the given job Actively supports the organization's vision, fulfills the mission and abides by the I CARE values Responsibilities
People Essential Functions: Facilitates open, professional (verbal, nonverbal, written) communication to achieve mutual understanding. Communication to promote both work efforts and problem resolution is clear and professional, providing the highest quality service during every customer and patient encounter. Service Essential Functions: Conserves management's time by reading, researching, collecting, and analyzing information. Composes complex confidential correspondence for administrative purposes. Prepares materials for formal or informational presentations. Quality/Safety Essential Functions: Responsible for the management and completion of projects within the department, tracking and documenting data management, project progress, and maintaining accurate project record files. Updates actual progress and forecasts remaining work schedule. Finance Essential Functions: Uses resources efficiently; does not waste supplies. Self-motivated to independently manage time effectively and prioritize daily tasks. Utilizes time efficiently and helps other team members. Growth/Innovation Essential Functions: Identifies and assumes responsibility of own learning needs, consults with team experts and seeks continuing education opportunities to meet those needs. Completes and updates the individual development plan (IDP) on an on-going basis. Ensures own career discussions occur with appropriate management. This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises. Qualifications
Education: Bachelor's degree Work Experience: Two years experience in related discipline to include one year of project management experience License/Certification
Licenses and Certifications - Required: N/A KSA/Supplemental Data
Knowledge, Skills, and Abilities: Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security Ability to effectively communicate with patients, physicians, family members, and co-workers in a manner consistent with a customer service focus and application of positive language principles Strong analytical and interpersonal skills Advanced spreadsheet skills (i.e. creating pivot tables, performing v-lookups, and managing large data sets). Intermediate word-processing and presentation software skills Strong project and time management skills Initiative - Exhibits resourcefulness, independent action and judgment that are position appropriate. Evaluates, selects, and acts on various methods and strategies for solving problems and meeting objectives Professional handling of exposure to confidential/sensitive information Demonstrates flexibility and adaptability in the face of changing demands Supplemental Requirements: Work Attire: Business professional Yes On-Call: No Travel: May require travel within the Houston Metropolitan area Yes May require travel outside Houston Metropolitan area No Company Profile
Houston Methodist Academic Institute (formerly the Houston Methodist Research Institute) was formed in 2004 to rapidly and efficiently translate discoveries made in the laboratory and the clinic into new diagnostics, therapies, and treatments. The research institute was created to provide the infrastructure and support for these endeavors, and to house the technology and resources needed to make innovative breakthroughs in important areas of human disease. A 540,000 square foot building dedicated to research and clinical trials, the academic institute houses over 2,047 credentialed researchers conducting 1,470 ongoing clinical protocols.