Innovative Hematology
Executive Assistant Opportunity
At Innovative Hematology, Inc. (IHI), we offer a future where people with rare blood disorders flourish. Our experts provide the highest quality comprehensive services and holistic care to patients with bleeding, clotting, and other hematologic disorders, and to their families. As the Executive Assistant you will support various departments and leaders with the administration of day-to-day business operations. The Opportunity: Organize and maintain files and records. Plan and schedule meetings and appointments. Manage physician and management calendars. Organize materials for meetings. Organize and support on and offsite functions including rooms, meals and logistics. Prepare and edit correspondence, reports, forms, and presentations. Assist with room set up for meetings. Order and maintain supplies and organize supply rooms. Assist with expense reporting and reconciliation. Arrange travel for staff and visitors including transportation, lodging, and itineraries. Maintain various tracking documents and lists such as attendance at meetings and conferences, legal document workflow, phone lists. Manage large mailings, e.g. patient newsletters. Complete conference registrations on behalf of staff. Handle general correspondence on behalf of physicians and management staff. Access professional medical publication sites to provide manuscripts and articles for physicians. Provide IHI Board meetings support. Performance Requirements: Knowledge: Strong knowledge of computers/technology including Microsoft Office (Word, Excel, PowerPoint). Skills: Strong attention to detail. Effective written communication skills including drafting and editing documents. Skill in customer service. Skill in problem solving. Abilities: Ability to establish/maintain effective relationships with staff at all levels. Ability to project positive and professional image.
At Innovative Hematology, Inc. (IHI), we offer a future where people with rare blood disorders flourish. Our experts provide the highest quality comprehensive services and holistic care to patients with bleeding, clotting, and other hematologic disorders, and to their families. As the Executive Assistant you will support various departments and leaders with the administration of day-to-day business operations. The Opportunity: Organize and maintain files and records. Plan and schedule meetings and appointments. Manage physician and management calendars. Organize materials for meetings. Organize and support on and offsite functions including rooms, meals and logistics. Prepare and edit correspondence, reports, forms, and presentations. Assist with room set up for meetings. Order and maintain supplies and organize supply rooms. Assist with expense reporting and reconciliation. Arrange travel for staff and visitors including transportation, lodging, and itineraries. Maintain various tracking documents and lists such as attendance at meetings and conferences, legal document workflow, phone lists. Manage large mailings, e.g. patient newsletters. Complete conference registrations on behalf of staff. Handle general correspondence on behalf of physicians and management staff. Access professional medical publication sites to provide manuscripts and articles for physicians. Provide IHI Board meetings support. Performance Requirements: Knowledge: Strong knowledge of computers/technology including Microsoft Office (Word, Excel, PowerPoint). Skills: Strong attention to detail. Effective written communication skills including drafting and editing documents. Skill in customer service. Skill in problem solving. Abilities: Ability to establish/maintain effective relationships with staff at all levels. Ability to project positive and professional image.