Planetary Talent
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Office Manager
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Planetary Talent 1 day ago Be among the first 25 applicants Join to apply for the
Office Manager
role at
Planetary Talent We are seeking a proactive and organized Office Manager to support a dynamic interior design studio renowned for delivering tailored, high-end residential spaces. As the heartbeat of the studio’s daily operations, you will serve as the primary point of contact for clients, vendors, and visitors—ensuring the office runs smoothly and the team is empowered to focus on design excellence. This role blends hospitality, administration, and light project coordination, making it ideal for someone who thrives in a multifaceted, people-facing environment with a keen eye for detail. Responsibilities Role Summary We are seeking a proactive and organized Office Manager to support a dynamic interior design studio renowned for delivering tailored, high-end residential spaces. As the heartbeat of the studio’s daily operations, you will serve as the primary point of contact for clients, vendors, and visitors—ensuring the office runs smoothly and the team is empowered to focus on design excellence. This role blends hospitality, administration, and light project coordination, making it ideal for someone who thrives in a multifaceted, people-facing environment with a keen eye for detail. Responsibilities
Greet visitors with warmth and professionalism; offer refreshments and manage showroom experience Answer and route phone calls, take detailed messages, and respond to inquiries promptly Manage daily office operations, including receiving, inspecting, and organizing incoming packages Order and maintain inventory of office supplies and coordinate service vendors (cleaning, deliveries, etc.) Oversee calendar and scheduling for client meetings, presentations, and team activities Act as liaison between the studio, clients, vendors, and industry reps; uphold a high standard of representation Prepare and submit consultation reports, letters of agreement, and related documents Maintain accurate and organized client records, contracts, and correspondence Coordinate purchases, track sample orders, and assist with invoicing and billing follow-ups Support design team with materials resourcing, fabric selections, and presentation prep Keep the sample library current and accessible; organize design materials after use Perform light housekeeping duties to maintain a clean and professional environment Monitor voicemails and mail; ensure timely distribution and follow-up Conduct client satisfaction check-ins following installations or service appointments Maintain and manage tech-related needs (e.g., charging Ring cameras, monitoring Wi-Fi devices) Requirements
High school diploma or equivalent (required); associate degree or higher is preferred Minimum 2 years of relevant administrative, hospitality, or office coordination experience Strong proficiency in Microsoft Word, Excel, and Outlook Familiarity with Mydoma and Asana is a plus Proven skills in calendar and schedule management across multiple stakeholders Exceptional organizational and time management skills; highly detail-oriented Clear, professional communication—both written and verbal Comfortable juggling multiple responsibilities in a fast-paced, creative environment Interest in interior design or related fields is a bonus This is a highly collaborative role offering exposure to the inner workings of a creative business. If you’re passionate about creating order, elevating guest experience, and being the connective tissue in a boutique design practice, we’d love to meet you.
Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Administrative Industries Staffing and Recruiting Referrals increase your chances of interviewing at Planetary Talent by 2x Sign in to set job alerts for “Office Manager” roles.
New York City Metropolitan Area $20.00-$25.00 3 weeks ago New York City Metropolitan Area $40,000.00-$45,000.00 3 days ago New York City Metropolitan Area 1 week ago New York City Metropolitan Area $110,000.00-$125,000.00 4 days ago New York City Metropolitan Area 4 days ago New York City Metropolitan Area $90,000.00-$110,000.00 1 day ago New York, NY $90,000.00-$100,000.00 3 weeks ago New York City Metropolitan Area $52.00-$57.00 1 week ago Executive Assistant to Partner at Investment Firm
New York City Metropolitan Area $130,000.00-$140,000.00 3 weeks ago Brooklyn, NY $75,000.00-$125,000.00 1 week ago Executive Assistant to IR Team (2 Partners + small team) - Private Equity
New York City Metropolitan Area $110,000.00-$140,000.00 2 weeks ago New York City Metropolitan Area $120,000.00-$160,000.00 1 week ago New York City Metropolitan Area $125.00-$130.00 5 days ago Office Manager - Asset Management - $110k-130k base + bonus
New York City Metropolitan Area $110,000.00-$130,000.00 3 weeks ago New York City Metropolitan Area $140,000.00-$170,000.00 4 days ago New York City Metropolitan Area $71.00-$72.00 2 days ago Plainview, NY $80,000.00-$100,000.00 1 month ago Executive Assistant to Tech / Product Leaders at Leading HealthTech Company
New York City Metropolitan Area $120,000.00-$140,000.00 3 weeks ago New York, NY $74,000.00-$83,000.00 2 weeks ago Executive Assistant to the Vice President for Institutional Advancement (71101)
Brooklyn, NY $70,000.00-$80,000.00 1 day ago Executive Assistant to Sr. Executive - Room for Growth!
Brooklyn, NY $85,000.00-$120,000.00 1 week ago New York City Metropolitan Area 6 days ago Executive Assistant to Investor Relations
New York City Metropolitan Area 1 day ago New York, NY $65,193.00-$130,000.00 2 days ago Jamaica, NY $75,000.00-$90,000.00 3 weeks ago New York City Metropolitan Area 1 week ago New York City Metropolitan Area $90,780.00-$135,102.00 1 month ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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Office Manager
role at
Planetary Talent 1 day ago Be among the first 25 applicants Join to apply for the
Office Manager
role at
Planetary Talent We are seeking a proactive and organized Office Manager to support a dynamic interior design studio renowned for delivering tailored, high-end residential spaces. As the heartbeat of the studio’s daily operations, you will serve as the primary point of contact for clients, vendors, and visitors—ensuring the office runs smoothly and the team is empowered to focus on design excellence. This role blends hospitality, administration, and light project coordination, making it ideal for someone who thrives in a multifaceted, people-facing environment with a keen eye for detail. Responsibilities Role Summary We are seeking a proactive and organized Office Manager to support a dynamic interior design studio renowned for delivering tailored, high-end residential spaces. As the heartbeat of the studio’s daily operations, you will serve as the primary point of contact for clients, vendors, and visitors—ensuring the office runs smoothly and the team is empowered to focus on design excellence. This role blends hospitality, administration, and light project coordination, making it ideal for someone who thrives in a multifaceted, people-facing environment with a keen eye for detail. Responsibilities
Greet visitors with warmth and professionalism; offer refreshments and manage showroom experience Answer and route phone calls, take detailed messages, and respond to inquiries promptly Manage daily office operations, including receiving, inspecting, and organizing incoming packages Order and maintain inventory of office supplies and coordinate service vendors (cleaning, deliveries, etc.) Oversee calendar and scheduling for client meetings, presentations, and team activities Act as liaison between the studio, clients, vendors, and industry reps; uphold a high standard of representation Prepare and submit consultation reports, letters of agreement, and related documents Maintain accurate and organized client records, contracts, and correspondence Coordinate purchases, track sample orders, and assist with invoicing and billing follow-ups Support design team with materials resourcing, fabric selections, and presentation prep Keep the sample library current and accessible; organize design materials after use Perform light housekeeping duties to maintain a clean and professional environment Monitor voicemails and mail; ensure timely distribution and follow-up Conduct client satisfaction check-ins following installations or service appointments Maintain and manage tech-related needs (e.g., charging Ring cameras, monitoring Wi-Fi devices) Requirements
High school diploma or equivalent (required); associate degree or higher is preferred Minimum 2 years of relevant administrative, hospitality, or office coordination experience Strong proficiency in Microsoft Word, Excel, and Outlook Familiarity with Mydoma and Asana is a plus Proven skills in calendar and schedule management across multiple stakeholders Exceptional organizational and time management skills; highly detail-oriented Clear, professional communication—both written and verbal Comfortable juggling multiple responsibilities in a fast-paced, creative environment Interest in interior design or related fields is a bonus This is a highly collaborative role offering exposure to the inner workings of a creative business. If you’re passionate about creating order, elevating guest experience, and being the connective tissue in a boutique design practice, we’d love to meet you.
Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Administrative Industries Staffing and Recruiting Referrals increase your chances of interviewing at Planetary Talent by 2x Sign in to set job alerts for “Office Manager” roles.
New York City Metropolitan Area $20.00-$25.00 3 weeks ago New York City Metropolitan Area $40,000.00-$45,000.00 3 days ago New York City Metropolitan Area 1 week ago New York City Metropolitan Area $110,000.00-$125,000.00 4 days ago New York City Metropolitan Area 4 days ago New York City Metropolitan Area $90,000.00-$110,000.00 1 day ago New York, NY $90,000.00-$100,000.00 3 weeks ago New York City Metropolitan Area $52.00-$57.00 1 week ago Executive Assistant to Partner at Investment Firm
New York City Metropolitan Area $130,000.00-$140,000.00 3 weeks ago Brooklyn, NY $75,000.00-$125,000.00 1 week ago Executive Assistant to IR Team (2 Partners + small team) - Private Equity
New York City Metropolitan Area $110,000.00-$140,000.00 2 weeks ago New York City Metropolitan Area $120,000.00-$160,000.00 1 week ago New York City Metropolitan Area $125.00-$130.00 5 days ago Office Manager - Asset Management - $110k-130k base + bonus
New York City Metropolitan Area $110,000.00-$130,000.00 3 weeks ago New York City Metropolitan Area $140,000.00-$170,000.00 4 days ago New York City Metropolitan Area $71.00-$72.00 2 days ago Plainview, NY $80,000.00-$100,000.00 1 month ago Executive Assistant to Tech / Product Leaders at Leading HealthTech Company
New York City Metropolitan Area $120,000.00-$140,000.00 3 weeks ago New York, NY $74,000.00-$83,000.00 2 weeks ago Executive Assistant to the Vice President for Institutional Advancement (71101)
Brooklyn, NY $70,000.00-$80,000.00 1 day ago Executive Assistant to Sr. Executive - Room for Growth!
Brooklyn, NY $85,000.00-$120,000.00 1 week ago New York City Metropolitan Area 6 days ago Executive Assistant to Investor Relations
New York City Metropolitan Area 1 day ago New York, NY $65,193.00-$130,000.00 2 days ago Jamaica, NY $75,000.00-$90,000.00 3 weeks ago New York City Metropolitan Area 1 week ago New York City Metropolitan Area $90,780.00-$135,102.00 1 month ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr