Unire Real Estate Group
Job Description
Job Description
Unire Real Estate Group does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Unire Real Estate Group to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Unire Real Estate Group will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. The Administrative Assistant is responsible for the office interaction at the on-site managed properties between tenants, vendors and Unire Group staff. This position requires a professional and positive attitude, the ability to handle multiple tasks or calls at the same time, consistent follow-through and good organizational and tracking skills. The Administrative Assistant must have the ability to work with diverse personalities to achieve positive results. The Administrative Assistant must be proficient in MS Word and MS Excel and have knowledge of MS Access. RESPONSIBILITIES & FUNCTIONS: Answer incoming calls Distribute and file incoming written communication (faxes, mail and packages) Prepare and file outgoing communication (mailing, copying and delivery), Prepare vendor invoices for property management approval Respond to service requests – property staff
coordinate dayporter / engineer response to tenant or building requests
Respond to service requests – vendors
Ensure vendor insurance compliance, before sending vendor to property Prepare service request (PO) in Access and issue to vendors (email, fax) Follow-up with vendor to ensure completion of service requests (PO) Follow-up with tenant to ensure satisfaction with work
Maintain property files, in accordance with corporate standards
file document appropriately scan documents on appropriate drive
Monitor property keys / access cards Monitor and obtain Tenant insurance, in accordance with the Lease Track vendor service
Prepared service contracts, as requested by Property Manager Obtain W-9 or other new vendor forms as Track contracts from preparation through full execution Monitor expirations and notify Property Manager 45 days in advance of expiration
Monitor and order office supplies through corporate office Monitor and track equipment repair requirements through corporate office Type correspondence for Property Manager, as requested Assist with special projects, as requested Education/Experience Highschool diploma or equivalent required; associate or bachelor's degree preferred. Proven experience in an
administration/office
support or similar role. Ideally 2+ years. Technical Skills Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) Ability to learn and adapt to internal software. Communication and Interpersonal Skills Excellent written and verbal communication skills. Ability to communicate effectively and professionally via phone. High level of customer service and flexibility to communicate with staff, tenants, and vendors. Other This will be a fully onsite position Monday to Friday from 8am – 5pm.
Pay Range
$20—$24 USD Unire Real Estate Group was formed to deliver a higher standard of asset services to owners and tenants of institutional-quality commercial real estate. While taking a strategic view of your investment, our organization is uniquely designed to provide quality daily service. Unire Group is currently responsible for management of over 50 million square feet of industrial and office properties. We partner with our clients to develop and implement a comprehensive program that achieves specific objectives, purposefully limiting our assignments to those where our experience directly benefits our client. Our managed properties are located throughout the six-county Southern California region, as well as the Greater San Francisco Bay area. Investors that work with us are more than clients – they are strategic partners.
Job Description
Unire Real Estate Group does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Unire Real Estate Group to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Unire Real Estate Group will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. The Administrative Assistant is responsible for the office interaction at the on-site managed properties between tenants, vendors and Unire Group staff. This position requires a professional and positive attitude, the ability to handle multiple tasks or calls at the same time, consistent follow-through and good organizational and tracking skills. The Administrative Assistant must have the ability to work with diverse personalities to achieve positive results. The Administrative Assistant must be proficient in MS Word and MS Excel and have knowledge of MS Access. RESPONSIBILITIES & FUNCTIONS: Answer incoming calls Distribute and file incoming written communication (faxes, mail and packages) Prepare and file outgoing communication (mailing, copying and delivery), Prepare vendor invoices for property management approval Respond to service requests – property staff
coordinate dayporter / engineer response to tenant or building requests
Respond to service requests – vendors
Ensure vendor insurance compliance, before sending vendor to property Prepare service request (PO) in Access and issue to vendors (email, fax) Follow-up with vendor to ensure completion of service requests (PO) Follow-up with tenant to ensure satisfaction with work
Maintain property files, in accordance with corporate standards
file document appropriately scan documents on appropriate drive
Monitor property keys / access cards Monitor and obtain Tenant insurance, in accordance with the Lease Track vendor service
Prepared service contracts, as requested by Property Manager Obtain W-9 or other new vendor forms as Track contracts from preparation through full execution Monitor expirations and notify Property Manager 45 days in advance of expiration
Monitor and order office supplies through corporate office Monitor and track equipment repair requirements through corporate office Type correspondence for Property Manager, as requested Assist with special projects, as requested Education/Experience Highschool diploma or equivalent required; associate or bachelor's degree preferred. Proven experience in an
administration/office
support or similar role. Ideally 2+ years. Technical Skills Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) Ability to learn and adapt to internal software. Communication and Interpersonal Skills Excellent written and verbal communication skills. Ability to communicate effectively and professionally via phone. High level of customer service and flexibility to communicate with staff, tenants, and vendors. Other This will be a fully onsite position Monday to Friday from 8am – 5pm.
Pay Range
$20—$24 USD Unire Real Estate Group was formed to deliver a higher standard of asset services to owners and tenants of institutional-quality commercial real estate. While taking a strategic view of your investment, our organization is uniquely designed to provide quality daily service. Unire Group is currently responsible for management of over 50 million square feet of industrial and office properties. We partner with our clients to develop and implement a comprehensive program that achieves specific objectives, purposefully limiting our assignments to those where our experience directly benefits our client. Our managed properties are located throughout the six-county Southern California region, as well as the Greater San Francisco Bay area. Investors that work with us are more than clients – they are strategic partners.