Riverside Healthcare
SENIOR ADMINISTRATIVE ASSISTANT
Riverside Healthcare, Kankakee, Illinois, United States, 60901
Overview
Position Summary:
The Senior Administrative Assistant will be responsible for a wide range of administrative and project-related tasks, ensuring the efficient and effective operation of the Administration Department and providing comprehensive support to the Vice Presidents. This position demands a high level of professionalism, discretion, and the ability to anticipate the needs of leadership.
Responsibilities:
Calendar & Staffing Management Manage executive calendars. Organize and facilitate in-person and virtual meetings, including scheduling, logistics, note-taking, preparing presentations, agendas and materials for meetings. Track and manage employee timekeeping records and assist with payroll processing and time off requests. Presentation Design & Development:
Create visually appealing and professional presentations using software such as PowerPoint, Canva, or other design tools using branding guidelines. Research and incorporate data, charts, and graphics effectively into presentations. Excel Spreadsheet Management & Analysis:
Create, maintain, and analyze complex spreadsheets in Microsoft Excel. Utilize advanced Excel functions (e.g., formulas, pivot tables, charts, data validation) to track data, generate reports, and support decision-making. Ensure data accuracy and integrity within spreadsheets. Develop and maintain data tracking systems and dashboards. Office Organization & Management:
Maintain organized and efficient office systems, including electronic and physical files. Manage office supplies and equipment, ensuring adequate stock and functionality. Handle incoming and outgoing correspondence (mail, email, phone calls) with professionalism and efficiency. Strategic Administrative Support:
Assist leadership with the planning and execution of departmental projects and initiatives. Prepare reports, memos, and other documents. Coordinate travel arrangements and process expense reports. Communication & Interpersonal Skills:
Communicate effectively and professionally with internal and external stakeholders. Maintain a high level of confidentiality, discretion and decorum. Provide excellent customer service and support to patients, staff and visitors. Act as a point of contact for the Administration Department. Responsibilities
Required Education/Experience:
Associates Degree (Bachelors Degree preferred) Minimum of 3-5 years of experience as an Administrative Assistant, preferably within a healthcare setting. Proficiency in presentation design software (e.g., PowerPoint, Canva). Work samples may be requested. Advanced proficiency in Microsoft Word and Excel, including experience with complex formulas, pivot tables, and data analysis. Exceptional organizational and time management skills with a strong attention to detail. Strong problem-solving and critical thinking skills. Excellent written and verbal communication skills. Professional demeanor and strong interpersonal skills. Preferred Education/Experience:
Microsoft Certification Bachelors Degree Employee Health Requirements
Exposure/Sensory Requirements:
Exposure to: Chemicals: Refer to MSDS Sheets Video Display Terminals: Average Blood and Body Fluids: None TB or Airborne Pathogens: None Sensory requirements (speech, vision, smell, hearing, touch):
Speech: Required to communicate during presentations/training, telephone communication, facilitate meetings, communication with visitors/employees. Vision: Needed to read memos and literature, read information to input into computer and check computer screen for accuracy. Smell: Helpful to note presence of electrical/fire safety. Hearing: Needed for telephone communication, meetings, alarms and listening to visitor/employee concerns. Touch: Needed to write, computer entry, filing. Activity/Lifting Requirements:
Shift: Days Percentage of time during the normal workday the employee is required to:
Sit: 90% Twist: 0% Stand: 10% Crawl: 0% Walk: 2% Kneel: 0% Lift: 1% Drive: 0% Squat: 5% Climb: 0% Bend: 4% Reach above shoulders: 2% The weight required to be lifted each normal workday according to the continuum described below:
Up to 10 lbs: Occasionally Up to 20 lbs: Occasionally Up to 35 lbs: Occasionally Up to 50 lbs: Not Required Up to 75 lbs: Not Required Up to 100 lbs: Not Required Over 100 lbs: Not Required Describe and explain the lifting and carrying requirements. (Example: the distance material is carried; how high material is lifted, etc.):
Lift and carry normal supplies.
Maximum consecutive time (minutes) during the normal workday for each activity:
Sit: 300 Twist: 0 Stand: 60 Crawl: 0 Walk: 15 Kneel: 0 Lift: 3 Drive: 0 Squat: 3 Climb: 0 Bend: 25 Reach above shoulders: 15 Repetitive use of hands (Frequency indicated): Simple grasp up to 10 lbs. Normal weight: 5-10lbs frequent Pushing & pulling Normal weight: Up to 50lbs Fine Manipulation: Computer entry, phone dialing, writing, using calculator. Repetitive use of foot or feet in operating machine control: None Environmental Factors & Special Hazards:
Environmental Factors (Time Spent): Inside hours: 8 Outside hours : 0 Temperature: Normal Range Lighting: Average Noise levels: Average Humidity: Normal Range Atmosphere: Special Hazards: Protective Clothing Required: None
Pay Range
USD $25.94 - USD $33.05 //Hr
Position Summary:
The Senior Administrative Assistant will be responsible for a wide range of administrative and project-related tasks, ensuring the efficient and effective operation of the Administration Department and providing comprehensive support to the Vice Presidents. This position demands a high level of professionalism, discretion, and the ability to anticipate the needs of leadership.
Responsibilities:
Calendar & Staffing Management Manage executive calendars. Organize and facilitate in-person and virtual meetings, including scheduling, logistics, note-taking, preparing presentations, agendas and materials for meetings. Track and manage employee timekeeping records and assist with payroll processing and time off requests. Presentation Design & Development:
Create visually appealing and professional presentations using software such as PowerPoint, Canva, or other design tools using branding guidelines. Research and incorporate data, charts, and graphics effectively into presentations. Excel Spreadsheet Management & Analysis:
Create, maintain, and analyze complex spreadsheets in Microsoft Excel. Utilize advanced Excel functions (e.g., formulas, pivot tables, charts, data validation) to track data, generate reports, and support decision-making. Ensure data accuracy and integrity within spreadsheets. Develop and maintain data tracking systems and dashboards. Office Organization & Management:
Maintain organized and efficient office systems, including electronic and physical files. Manage office supplies and equipment, ensuring adequate stock and functionality. Handle incoming and outgoing correspondence (mail, email, phone calls) with professionalism and efficiency. Strategic Administrative Support:
Assist leadership with the planning and execution of departmental projects and initiatives. Prepare reports, memos, and other documents. Coordinate travel arrangements and process expense reports. Communication & Interpersonal Skills:
Communicate effectively and professionally with internal and external stakeholders. Maintain a high level of confidentiality, discretion and decorum. Provide excellent customer service and support to patients, staff and visitors. Act as a point of contact for the Administration Department. Responsibilities
Required Education/Experience:
Associates Degree (Bachelors Degree preferred) Minimum of 3-5 years of experience as an Administrative Assistant, preferably within a healthcare setting. Proficiency in presentation design software (e.g., PowerPoint, Canva). Work samples may be requested. Advanced proficiency in Microsoft Word and Excel, including experience with complex formulas, pivot tables, and data analysis. Exceptional organizational and time management skills with a strong attention to detail. Strong problem-solving and critical thinking skills. Excellent written and verbal communication skills. Professional demeanor and strong interpersonal skills. Preferred Education/Experience:
Microsoft Certification Bachelors Degree Employee Health Requirements
Exposure/Sensory Requirements:
Exposure to: Chemicals: Refer to MSDS Sheets Video Display Terminals: Average Blood and Body Fluids: None TB or Airborne Pathogens: None Sensory requirements (speech, vision, smell, hearing, touch):
Speech: Required to communicate during presentations/training, telephone communication, facilitate meetings, communication with visitors/employees. Vision: Needed to read memos and literature, read information to input into computer and check computer screen for accuracy. Smell: Helpful to note presence of electrical/fire safety. Hearing: Needed for telephone communication, meetings, alarms and listening to visitor/employee concerns. Touch: Needed to write, computer entry, filing. Activity/Lifting Requirements:
Shift: Days Percentage of time during the normal workday the employee is required to:
Sit: 90% Twist: 0% Stand: 10% Crawl: 0% Walk: 2% Kneel: 0% Lift: 1% Drive: 0% Squat: 5% Climb: 0% Bend: 4% Reach above shoulders: 2% The weight required to be lifted each normal workday according to the continuum described below:
Up to 10 lbs: Occasionally Up to 20 lbs: Occasionally Up to 35 lbs: Occasionally Up to 50 lbs: Not Required Up to 75 lbs: Not Required Up to 100 lbs: Not Required Over 100 lbs: Not Required Describe and explain the lifting and carrying requirements. (Example: the distance material is carried; how high material is lifted, etc.):
Lift and carry normal supplies.
Maximum consecutive time (minutes) during the normal workday for each activity:
Sit: 300 Twist: 0 Stand: 60 Crawl: 0 Walk: 15 Kneel: 0 Lift: 3 Drive: 0 Squat: 3 Climb: 0 Bend: 25 Reach above shoulders: 15 Repetitive use of hands (Frequency indicated): Simple grasp up to 10 lbs. Normal weight: 5-10lbs frequent Pushing & pulling Normal weight: Up to 50lbs Fine Manipulation: Computer entry, phone dialing, writing, using calculator. Repetitive use of foot or feet in operating machine control: None Environmental Factors & Special Hazards:
Environmental Factors (Time Spent): Inside hours: 8 Outside hours : 0 Temperature: Normal Range Lighting: Average Noise levels: Average Humidity: Normal Range Atmosphere: Special Hazards: Protective Clothing Required: None
Pay Range
USD $25.94 - USD $33.05 //Hr