UC San Diego Health
Research Administration Supervisor - 136304
UC San Diego Health, San Diego, California, United States, 92189
Research Administration Supervisor - 136304
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Research Administration Supervisor - 136304
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UC San Diego Health Research Administration Supervisor - 136304
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Research Administration Supervisor - 136304
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UC San Diego Health #136304 Research Administration Supervisor
Filing Deadline: Fri 8/15/2025
UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
This is a UC San Diego Internal Recruitment open to UCSD and UCSD Health System Staff Only
UCSD Layoff from Career Appointment : Apply by 08/12/2025 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants : Apply by 08/15/2025. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will work a hybrid schedule which includes a combination of working both onsite at La Jolla and remote.
Description
Established in 1978 at the UC San Diego Medical Center, the Department of Emergency Medicine (DEM) combines the benefits of an internationally renowned university with a large academic hospital. The UC San Diego Medical Center and the DEM is leading an effort, funded by the Federal Office of the National Coordinator, to foster data exchange, interoperability, and clinical integration to improve healthcare efficiency and patient outcomes among San Diego County community healthcare providers.
Under the direction of the Admin Vice Chair, Research Administration Supervisor manages the daily operations of the fiscal and administrative functions of Research Pre and Post award for the DEM. The incumbent supports all duties needed for submission of proposals and management of awards. The incumbent and staff will manage the full range of sponsored research mechanisms and sponsors including recharges, clinical trials, lsa, gifts/fellowships, grants and contracts. Will train and supervise sponsored projects fund managers in the areas of pre and post award contracts and grants administration. Responsible for the establishment and management of proposal process, award acceptance, financial reporting for faculty and agencies, for all sponsored projects funding.
The incumbent will foster the development of superior fund managers, encouraging senior experienced staff; training journeymen staff to become fully functional.
The Research Administration Supervisor must foster excellent relations with department staff and faculty. The incumbent will be the primary communication support for research related policy and procedure, directly with faculty and with department staff, and will manage communications and problem solving for faculty grants and contracts matters, escalating to the level of Department Chair and MSO as needed.
Supervises a small staff of Research Administrators working on grants or contracts according to established policies and management guidance. Recommends changes to department policies and practices. Receives assignments in the form of objectives with goals and the process by which to meet goals. Exercises judgment within defined procedures and policies to determine appropriate action. Identifies risks and responds accordingly. Provides priority setting and work flow analysis. Performs other duties as assigned.
Minimum Qualifications
Nine years of related experience, education/training, OR an Bachelor’s degree in related area plus five years of related experience/training. Working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy, accounting and regulatory compliance requirements. Proficiency in use of common desktop / web applications. Thorough knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration. Ability to manage high volume and complex transactions. Ability to perform highly complex financial analysis and customized reporting. Thorough knowledge of policy and its interpretations. Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles. Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Strong interpersonal skills, service orientation, ability to multi-task effectively in a varied, high volume environment, judgment and decision-making, reasoning, ability to develop original ideas to solve problems, and effective verbal and written communication skills. Strong, proven in depth experience in pre- and post-award administration, accounting, and budgeting. Skill and experience with complex multi-institutional awards, sub-awards, contracts, etc. Demonstrated management and leadership skills and experience in a variety of functional areas. Strong demonstrated ability to manage and supervise a large and diverse group of staff. Demonstrated skill in conflict resolution and team development. Ability to provide daily workflow direction, set priorities, and manage several tasks at once. In-depth knowledge of federal and non-federal agency requirements and regulations for sponsored research and state instructional monies coupled with extensive knowledge of university policies and procedures regulating the administration of an academic department’s business office. Strong, demonstrated fiscal/accounting skills. Demonstrated experience with and knowledge of finance, general accounting practices, business management, fund accounting, audit trails, and use of cost-centers. Demonstrated experience in researching, analyzing, interpreting and evaluating complex information with an understanding of complex financial policies and issues. Skill in utilizing multiple resources and references, including policy and procedures manuals, various websites and campus offices for acquisition of information. Proven experience and ability to interpret, analyze and identify spending patterns, format special financial reports and communicate budgetary information using complex data, rules, regulations and resource materials. Knowledge of various indirect cost rates and how they are applied to different funds: contracts and grants, purchase orders, recharge facilities. Demonstrated skill in applying organization and management theories, cost and budget analysis in order to analyze large quantities of financial data, extract pertinent data, compile financial models, analyze and present data effectively, and ability to prepare accurate financial reports in various formats. Strong proven ability to collaborate and communicate effectively, diplomatically and professionally at all organizational levels, both verbally and in writing. Ability to maintain a professional attitude during interaction with a wide variety of personalities and circumstances.
SPECIAL CONDITIONS
Employment is subject to a criminal background check.
Pay Transparency Act
Annual Full Pay Range: $97,200 - $182,000 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $46.55 - $87.16
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
For the University of California’s Anti-Discrimination Policy, please visit:
UC San Diego is a smoke and tobacco free environment. Please visit
UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening. Seniority level
Seniority level Not Applicable Employment type
Employment type Full-time Job function
Job function Research, Analyst, and Information Technology Industries Higher Education Referrals increase your chances of interviewing at UC San Diego Health by 2x Sign in to set job alerts for “Research Supervisor” roles.
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Join to apply for the
Research Administration Supervisor - 136304
role at
UC San Diego Health Research Administration Supervisor - 136304
3 days ago Be among the first 25 applicants Join to apply for the
Research Administration Supervisor - 136304
role at
UC San Diego Health #136304 Research Administration Supervisor
Filing Deadline: Fri 8/15/2025
UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
This is a UC San Diego Internal Recruitment open to UCSD and UCSD Health System Staff Only
UCSD Layoff from Career Appointment : Apply by 08/12/2025 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants : Apply by 08/15/2025. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will work a hybrid schedule which includes a combination of working both onsite at La Jolla and remote.
Description
Established in 1978 at the UC San Diego Medical Center, the Department of Emergency Medicine (DEM) combines the benefits of an internationally renowned university with a large academic hospital. The UC San Diego Medical Center and the DEM is leading an effort, funded by the Federal Office of the National Coordinator, to foster data exchange, interoperability, and clinical integration to improve healthcare efficiency and patient outcomes among San Diego County community healthcare providers.
Under the direction of the Admin Vice Chair, Research Administration Supervisor manages the daily operations of the fiscal and administrative functions of Research Pre and Post award for the DEM. The incumbent supports all duties needed for submission of proposals and management of awards. The incumbent and staff will manage the full range of sponsored research mechanisms and sponsors including recharges, clinical trials, lsa, gifts/fellowships, grants and contracts. Will train and supervise sponsored projects fund managers in the areas of pre and post award contracts and grants administration. Responsible for the establishment and management of proposal process, award acceptance, financial reporting for faculty and agencies, for all sponsored projects funding.
The incumbent will foster the development of superior fund managers, encouraging senior experienced staff; training journeymen staff to become fully functional.
The Research Administration Supervisor must foster excellent relations with department staff and faculty. The incumbent will be the primary communication support for research related policy and procedure, directly with faculty and with department staff, and will manage communications and problem solving for faculty grants and contracts matters, escalating to the level of Department Chair and MSO as needed.
Supervises a small staff of Research Administrators working on grants or contracts according to established policies and management guidance. Recommends changes to department policies and practices. Receives assignments in the form of objectives with goals and the process by which to meet goals. Exercises judgment within defined procedures and policies to determine appropriate action. Identifies risks and responds accordingly. Provides priority setting and work flow analysis. Performs other duties as assigned.
Minimum Qualifications
Nine years of related experience, education/training, OR an Bachelor’s degree in related area plus five years of related experience/training. Working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy, accounting and regulatory compliance requirements. Proficiency in use of common desktop / web applications. Thorough knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration. Ability to manage high volume and complex transactions. Ability to perform highly complex financial analysis and customized reporting. Thorough knowledge of policy and its interpretations. Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles. Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Strong interpersonal skills, service orientation, ability to multi-task effectively in a varied, high volume environment, judgment and decision-making, reasoning, ability to develop original ideas to solve problems, and effective verbal and written communication skills. Strong, proven in depth experience in pre- and post-award administration, accounting, and budgeting. Skill and experience with complex multi-institutional awards, sub-awards, contracts, etc. Demonstrated management and leadership skills and experience in a variety of functional areas. Strong demonstrated ability to manage and supervise a large and diverse group of staff. Demonstrated skill in conflict resolution and team development. Ability to provide daily workflow direction, set priorities, and manage several tasks at once. In-depth knowledge of federal and non-federal agency requirements and regulations for sponsored research and state instructional monies coupled with extensive knowledge of university policies and procedures regulating the administration of an academic department’s business office. Strong, demonstrated fiscal/accounting skills. Demonstrated experience with and knowledge of finance, general accounting practices, business management, fund accounting, audit trails, and use of cost-centers. Demonstrated experience in researching, analyzing, interpreting and evaluating complex information with an understanding of complex financial policies and issues. Skill in utilizing multiple resources and references, including policy and procedures manuals, various websites and campus offices for acquisition of information. Proven experience and ability to interpret, analyze and identify spending patterns, format special financial reports and communicate budgetary information using complex data, rules, regulations and resource materials. Knowledge of various indirect cost rates and how they are applied to different funds: contracts and grants, purchase orders, recharge facilities. Demonstrated skill in applying organization and management theories, cost and budget analysis in order to analyze large quantities of financial data, extract pertinent data, compile financial models, analyze and present data effectively, and ability to prepare accurate financial reports in various formats. Strong proven ability to collaborate and communicate effectively, diplomatically and professionally at all organizational levels, both verbally and in writing. Ability to maintain a professional attitude during interaction with a wide variety of personalities and circumstances.
SPECIAL CONDITIONS
Employment is subject to a criminal background check.
Pay Transparency Act
Annual Full Pay Range: $97,200 - $182,000 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $46.55 - $87.16
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
For the University of California’s Anti-Discrimination Policy, please visit:
UC San Diego is a smoke and tobacco free environment. Please visit
UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening. Seniority level
Seniority level Not Applicable Employment type
Employment type Full-time Job function
Job function Research, Analyst, and Information Technology Industries Higher Education Referrals increase your chances of interviewing at UC San Diego Health by 2x Sign in to set job alerts for “Research Supervisor” roles.
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We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr