Tad PGS

Administrative Assistant Specialist

Tad PGS, Naples

We have an outstanding Contract position for anAdministrative Assistant Specialist to join a leading Company located in theNaples, FLsurrounding area.

Job Responsibilities:

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Following established procedures, perform a variety of administrative responsibilities.
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Operate word processor, personal computer, or CRT to perform the full scope of word processing, graphics and /or publishing applications, as well as creating documents containing financial or statistical data or scientific, technical o r legal terminology.
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Enter and manipulate data on spreadsheet, data base or file management programs and perform a broad range of typing projects.
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Set priorities and procedures for accomplishing work. May be required to delegate portions to others or offer assistance and support to others.
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Collect data, conduct research and compile information using a variety of mathematical calculations for a broad range of reports and projects.
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Compose, analyze and distribute documents. Proofread and correct grammatical, typographical, compositional, or data errors.
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Conduct meetings or presentations.
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Conduct inquiries into specific problems, such as delays, to ensure objectives are being met.
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Communicate potentially negative situations to management in a constructive manner.
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Read mail, highlight action or important items, attach relevant files or information before distributing.
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Respond to routine correspondence or draft routine responses for review and signature.
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Interface effectively with team members, functional departments and customers.
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Screen calls, respond to routine questions and receive and/or escort visitors.
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Schedule appointments and make domestic and international travel arrangements.
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Coordinate with internal and external executive-level staff to schedule in-house and off-site meetings.
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Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers and developing agendas.
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Maintain accurate and up-to-date files and record systems. Maintain confidential records and reports.
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With minimum supervision, responsible for administrative duties of broad scope and complexity requiring independent judgement and familiarity with applicable procedures.
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Perform other related responsibilities.
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Basic Hiring Criteria:

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High School Diploma or equivalent.
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Three years related office experience or demonstrated ability to perform described responsibilities. Education certificate in the applicable functional area preferred .
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Thorough knowledge of office equipment, administrative procedures and /or terminology in functional area . Ability to accurately record meeting proceedings, where applicable.
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Need to have data entry, data analysis experience. Must be proficient or mastery of Excel including using advances formulas, pivot tables, macros (automation) graphing, modeling .
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Ability to accurately type 55 wpm, where applicable. Personal computer skills may be required. Must demonstrate effective verbal, written and interpersonal communication skills.
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Ability to work effectively with others and be a participative team player.
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VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

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The California Fair Chance Act
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Los Angeles City Fair Chance Ordinance
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Los Angeles County Fair Chance Ordinance for Employers
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San Francisco Fair Chance Ordinance
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