Administrative Specialist III

Position Details
Position Information
Internal Posting?
Posting Number
SP004925P
Position Title
Administrative Specialist III
Division/College
College of Science
Department
Mathematics and Statistical Science
Location
Moscow
Posting Context Statement
Position Overview
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit, within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:

• Coordinate office functions and maintain office processes, procedures and records
• Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
• Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
• Support regular and non-routine meetings and events: coordinate complex travel arrangements
• Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
• Maintain individual and office calendars
• Utilize university systems to create, review, and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
• May supervise or direct the work of others
• Other duties as assigned

Unit URL
Department of Mathematics and Statistical Science - College of Science - University of Idaho
Position Qualifications
Required Experience

• Three years performing administrative or office support functions
• Composing. proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
• Using computer software and applications for word processing, spreadsheets, email and internet research

Required Education

• High School Diploma or equivalent

Required Other

• None

Additional Preferred

• Providing customer service
• Using complex software (such as financial and personnel records management systems) while completing administrative tasks
• Experience working with minimal supervision
• Experience planning and coordinating program activities and events as well as support regular and non-routine meetings and events
• Experience coordinating complex travel arrangements
• Banner training and experience in Finance, Human Resources, and Student Modules and Banner Web Applications
• Managing calendars and/or scheduling
• Interpreting, applying and explaining complex information such as regulations, policies or services
• Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements

Physical Requirements & Working Conditions

• None

Degree Requirement
N/A: No degree requirement
Posting Information
FLSA Status
Non-Exempt
Employee Category
Classified
Pay Range
$24.00 per hour or higher depending on experience
Type of Appointment
Fiscal Year
FTE
1.0
Full Time/Part Time
Full Time
Funding
This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy.
No
Posting Date
06/30/2025
Closing Date
Open Until Filled
Yes
Special Instructions to Applicants

• This position is open until filled, however, applications received on or before July 14, 2025, will receive first consideration.
• Posting will remain open until a suitable pool of candidates is identified.
• Please use your cover letter/letter of application to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description.
• If you would like to view a full copy of the job description, please reach out to the search coordinator at

Applicant Resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.