Pinellas County, FL - Sheriff's Office
Salary :
$50,094.00 - $72,636.00 Annually Location :
Pinellas County, FL Job Type:
Full Time Job Number:
202500074 Bureau:
Support & Health Services Bureau Cost Center:
7420 - Inmate Records Section Opening Date:
08/11/2025 Closing Date:
Continuous
Nature of Work Pinellas County Sheriff's Office is seeking to fill a vacancy of Inmate Records Specialist. This position is scheduled for 12-hour shifts. The shifts are 6:00am-6:00pm or 6:00pm-6:00am, alternating a 3-day and 4-day workweek. This position is subject to a biannual seniority-based bidding process. You must be able to accommodate all shifts.
The starting pay for this position is $24.08/hour. Under the general direction of an Inmate Records Shift Supervisor, this position is responsible for accurately entering demographics, booking and case information into the Jail Management System for individuals taken into custody, and performing such related activities as accepting bonds, accessing and running NCIC/FCIC responses for warrant checks, processing releases, evaluating criminal histories and disbursing money to inmates leaving the facility. This position is also responsible for transcribing and processing each day's court orders and dockets and handles a large volume of interaction with the Clerk of the Court, the public, media, bond agents, and local and federal agencies. Further, this position performs technical and administrative work to document inmate population and trends through creation of reports and graphs and acts as liaison with other components and agencies to coordinate movement of inmates. Work is reviewed through observation and results obtained. Shift work required. SUPERVISES OTHERS:
No Generates, reviews, and disseminates and/or retrieves and enters court calendar(s) information, utilizing agency computerized database systems, to update inmate status(es) and verifies same, for completion Reviews all applicable data fields/files/reports/documents/correspondence to ensure they are complete and accurate and corrects discrepancies Reviews and processes consulate notifications for foreign born inmates and responds to inquiries from foreign national consulates and embassies regarding foreign national arrests Assists in arranging official visits within the facility by foreign consulates Liaises with other law enforcement, court and judicial components Compiles felony, misdemeanor, circuit civil, and domestic court advisory lists for all newly booked inmates daily Accepts, reviews, and assigns bond information on arrest affidavits, complying with Florida State Statutes, Florida Legislature, and established bond schedule Creates an inmate's initial file based on booking paperwork received Performs search for outstanding warrants nationally and statewide Accesses various databases to ensure courts are aware of special handling of certain inmates as required by Florida Statute (VFOSC, HRSO, etc.) Prepares paperwork, making proper notification of pending releases and reviews entire file to ensure all charges have been disposed of correctly Generates and prints letters to victims for notification of an arrest or release Performs release process for inmates with accuracy and efficiency, answering inmate/offender/detainee questions Processes inmate/offender/detainee request forms and, as appropriate, researches and responds to said request Receives, verifies and processes surety bonds, cash bonds, child support purges and surrender certificates Receives funds, issues receipts and processes monies collected Releases inmate funds to authorized persons, verifying the amount of funds and identification of the person accepting the money Balances cash drawer Reviews public record and media requests, redacting information based on Florida Public Record Laws Compiles inmate population statistics for dissemination to other entities, agencies, grants and surveys Oversees and coordinates inmate transfers to and from federal agencies, completing, updating, and submitting required documents and forms Maintains federal inmate statistics and population records Prepares and disseminates costs regarding inmate housing and submits to appropriate entity for payment Reports on compliance and violations of the Juvenile Justice and Delinquency Prevention Act as required by the State Reports monthly, to the State, the population of inmates by category Ensures access to secured areas is denied to all unauthorized personnel or individuals Provides accurate and complete information, assists with the training of new members, and coaches new employees, members of other agencies and/or volunteers Regular and reliable attendance is required as an essential function of the position This position is considered essential and, in the event of an emergency or natural disaster, will be required to report to work Participates in Sheriff's Office recruitment and community relations activities as directed
This list is not intended to be all-inclusive and you may not be responsible for every item listed. The employer reserves the right to assign additional functions and responsibilities as necessary
Qualifications
Graduation from an accredited college or university with an Associate's Degree Or four (4) years' experience in a related field Or equivalent combination of education and experience Data entry score of 80% accuracy Must possess a valid Florida drivers' license Consideration for this position requires a credit check Knowledge, Skills, and Abilities
Knowledge of the criminal justice system, agency General Orders and Standard Operating Procedures, and ability to apply such knowledge in the performance of job responsibilities Ability to communicate effectively, both orally and in writing Skill in problem solving and decision making Ability to enter and/or retrieve information from computer systems and use a variety of office and computer equipment and related software to complete job requirements Ability to look beyond surface issues to identify and analyze problems and develop effective responses and solutions General comprehension skills to understand plans and concepts and translate such plans into actions, verbally and in writing, as well as interpreting and communicating inmate information, court orders/dockets Ability to efficiently organize, prioritize, schedule and manage daily work activities, tasks, and special assignments Strong Interpersonal communication skills Time management skills Ability to perform all functions of the job classification without posing a direct threat to the health or safety of other individuals in the workplace Physical Abilities The physical abilities listed below are estimates of time spent during a typical work day to perform essential functions and responsibilities. Members in this position may be required to:
Sit up to 6 hours per day Stand up to 1 hours per day Walk up 1 hours per day Occasionally lift up to 20 lbs. Occasionally bend, squat, reach, kneel and twist We offer a complete benefits package to full and part-time employees. To view the PCSO Benefits Guide 01
This position is scheduled to work 12 hour shifts (either days or nights) on a rotating schedule that repeats itself every two weeks. Furthermore, the position is subject to a biannual seniority-based bidding process. I understand and am available to work this schedule.
Yes No 02
I understand this position is considered essential and, in the event of an emergency or natural disaster, will be required to report to work.
Yes No
03
Within the last twelve (12) months, have you illegally possessed or used any illegal drug?This includes marijuana, cocaine, heroin, ecstasy, LSD, THC, or any other derivatives.
Yes No
04
Do you have a High School diploma or equivalent diploma from an institution accredited by an accrediting body recognized by the U.S. Department of Education (DOE) or licensed as a degree granting institution by the Commission for Independent Education?
Yes No
05
Are you a citizen of the United States or Foreign National with valid resident status and employment authorization?
Yes No
06
Have you been convicted of a felony within the last 3 years, regardless of whetherthe sentence was suspended, adjudication withheld, you pled nocontest, or the conviction was sealed or expunged?
Yes No
07
You must be 18 years of age to qualify for this position. Do you meet this requirement?
Yes No
08
To remain in compliance with the Americans with Disabilities Act of 1990, the Pinellas County Sheriff's Office must determine if it is necessary and/or possible to provide reasonable accommodations to all potential employees. Ensure you have read and thoroughly understand the job description and requirements of the position for which you are applying. Can you perform the essential functions of this job with or without a reasonable accommodation?
I am capable of performing the duties of the job as described. I am capable of performing the duties of this job with reasonable accommodation. I am not capable of performing the duties of this job.
Required Question
$50,094.00 - $72,636.00 Annually Location :
Pinellas County, FL Job Type:
Full Time Job Number:
202500074 Bureau:
Support & Health Services Bureau Cost Center:
7420 - Inmate Records Section Opening Date:
08/11/2025 Closing Date:
Continuous
Nature of Work Pinellas County Sheriff's Office is seeking to fill a vacancy of Inmate Records Specialist. This position is scheduled for 12-hour shifts. The shifts are 6:00am-6:00pm or 6:00pm-6:00am, alternating a 3-day and 4-day workweek. This position is subject to a biannual seniority-based bidding process. You must be able to accommodate all shifts.
The starting pay for this position is $24.08/hour. Under the general direction of an Inmate Records Shift Supervisor, this position is responsible for accurately entering demographics, booking and case information into the Jail Management System for individuals taken into custody, and performing such related activities as accepting bonds, accessing and running NCIC/FCIC responses for warrant checks, processing releases, evaluating criminal histories and disbursing money to inmates leaving the facility. This position is also responsible for transcribing and processing each day's court orders and dockets and handles a large volume of interaction with the Clerk of the Court, the public, media, bond agents, and local and federal agencies. Further, this position performs technical and administrative work to document inmate population and trends through creation of reports and graphs and acts as liaison with other components and agencies to coordinate movement of inmates. Work is reviewed through observation and results obtained. Shift work required. SUPERVISES OTHERS:
No Generates, reviews, and disseminates and/or retrieves and enters court calendar(s) information, utilizing agency computerized database systems, to update inmate status(es) and verifies same, for completion Reviews all applicable data fields/files/reports/documents/correspondence to ensure they are complete and accurate and corrects discrepancies Reviews and processes consulate notifications for foreign born inmates and responds to inquiries from foreign national consulates and embassies regarding foreign national arrests Assists in arranging official visits within the facility by foreign consulates Liaises with other law enforcement, court and judicial components Compiles felony, misdemeanor, circuit civil, and domestic court advisory lists for all newly booked inmates daily Accepts, reviews, and assigns bond information on arrest affidavits, complying with Florida State Statutes, Florida Legislature, and established bond schedule Creates an inmate's initial file based on booking paperwork received Performs search for outstanding warrants nationally and statewide Accesses various databases to ensure courts are aware of special handling of certain inmates as required by Florida Statute (VFOSC, HRSO, etc.) Prepares paperwork, making proper notification of pending releases and reviews entire file to ensure all charges have been disposed of correctly Generates and prints letters to victims for notification of an arrest or release Performs release process for inmates with accuracy and efficiency, answering inmate/offender/detainee questions Processes inmate/offender/detainee request forms and, as appropriate, researches and responds to said request Receives, verifies and processes surety bonds, cash bonds, child support purges and surrender certificates Receives funds, issues receipts and processes monies collected Releases inmate funds to authorized persons, verifying the amount of funds and identification of the person accepting the money Balances cash drawer Reviews public record and media requests, redacting information based on Florida Public Record Laws Compiles inmate population statistics for dissemination to other entities, agencies, grants and surveys Oversees and coordinates inmate transfers to and from federal agencies, completing, updating, and submitting required documents and forms Maintains federal inmate statistics and population records Prepares and disseminates costs regarding inmate housing and submits to appropriate entity for payment Reports on compliance and violations of the Juvenile Justice and Delinquency Prevention Act as required by the State Reports monthly, to the State, the population of inmates by category Ensures access to secured areas is denied to all unauthorized personnel or individuals Provides accurate and complete information, assists with the training of new members, and coaches new employees, members of other agencies and/or volunteers Regular and reliable attendance is required as an essential function of the position This position is considered essential and, in the event of an emergency or natural disaster, will be required to report to work Participates in Sheriff's Office recruitment and community relations activities as directed
This list is not intended to be all-inclusive and you may not be responsible for every item listed. The employer reserves the right to assign additional functions and responsibilities as necessary
Qualifications
Graduation from an accredited college or university with an Associate's Degree Or four (4) years' experience in a related field Or equivalent combination of education and experience Data entry score of 80% accuracy Must possess a valid Florida drivers' license Consideration for this position requires a credit check Knowledge, Skills, and Abilities
Knowledge of the criminal justice system, agency General Orders and Standard Operating Procedures, and ability to apply such knowledge in the performance of job responsibilities Ability to communicate effectively, both orally and in writing Skill in problem solving and decision making Ability to enter and/or retrieve information from computer systems and use a variety of office and computer equipment and related software to complete job requirements Ability to look beyond surface issues to identify and analyze problems and develop effective responses and solutions General comprehension skills to understand plans and concepts and translate such plans into actions, verbally and in writing, as well as interpreting and communicating inmate information, court orders/dockets Ability to efficiently organize, prioritize, schedule and manage daily work activities, tasks, and special assignments Strong Interpersonal communication skills Time management skills Ability to perform all functions of the job classification without posing a direct threat to the health or safety of other individuals in the workplace Physical Abilities The physical abilities listed below are estimates of time spent during a typical work day to perform essential functions and responsibilities. Members in this position may be required to:
Sit up to 6 hours per day Stand up to 1 hours per day Walk up 1 hours per day Occasionally lift up to 20 lbs. Occasionally bend, squat, reach, kneel and twist We offer a complete benefits package to full and part-time employees. To view the PCSO Benefits Guide 01
This position is scheduled to work 12 hour shifts (either days or nights) on a rotating schedule that repeats itself every two weeks. Furthermore, the position is subject to a biannual seniority-based bidding process. I understand and am available to work this schedule.
Yes No 02
I understand this position is considered essential and, in the event of an emergency or natural disaster, will be required to report to work.
Yes No
03
Within the last twelve (12) months, have you illegally possessed or used any illegal drug?This includes marijuana, cocaine, heroin, ecstasy, LSD, THC, or any other derivatives.
Yes No
04
Do you have a High School diploma or equivalent diploma from an institution accredited by an accrediting body recognized by the U.S. Department of Education (DOE) or licensed as a degree granting institution by the Commission for Independent Education?
Yes No
05
Are you a citizen of the United States or Foreign National with valid resident status and employment authorization?
Yes No
06
Have you been convicted of a felony within the last 3 years, regardless of whetherthe sentence was suspended, adjudication withheld, you pled nocontest, or the conviction was sealed or expunged?
Yes No
07
You must be 18 years of age to qualify for this position. Do you meet this requirement?
Yes No
08
To remain in compliance with the Americans with Disabilities Act of 1990, the Pinellas County Sheriff's Office must determine if it is necessary and/or possible to provide reasonable accommodations to all potential employees. Ensure you have read and thoroughly understand the job description and requirements of the position for which you are applying. Can you perform the essential functions of this job with or without a reasonable accommodation?
I am capable of performing the duties of the job as described. I am capable of performing the duties of this job with reasonable accommodation. I am not capable of performing the duties of this job.
Required Question