Southern Illinois University School of Medicine
Program Coordinator-Clinical Coordination (5002)
Southern Illinois University School of Medicine, Carbondale, Illinois, United States, 62901
Salary:
$4,332.60 - $4,765.86 Monthly Location :
Carbondale, IL Job Type:
Civil Service Job Number:
2401274 Department:
Physician Associate Medicine-SMS Opening Date:
08/08/2025 Closing Date:
8/18/2025 2:00 PM Central FLSA:
Exempt Bargaining Unit:
Non-Represented Shift:
Days ExemptorNon_Exempt:
Exempt
Description
This position provides administrative support to the Director of Clinical Education within the Department of Physician Associate Medicine.
Examples of Duties
100% Administrative Support for Clinical Coordination/PA Program
1. Prepare, initiate, and track the renewal of education affiliation agreements and amendments for the SIU PA Program. Assist with affiliation agreement audits and updates. Maintain affiliation agreements spreadsheet and information. (20%) 2. Coordinate the process of new education affiliation agreements between SIU Legal and affiliates acting as a liaison of the SIU PA Program and the Lincoln Scholar Program. (20%) 3. Compile and analyze data from Phase I Mentor, Phase II Mentor, Phase II Preceptor, and Phase III Preceptorship evals. Maintain evaluations and CME spreadsheets and assist the Director in assigning Category 1 CME credit to and preparing letters and certificates for PA Mentors and Preceptors. (15%) 4. Assist the Director with Phase 1 student orientation, including Mentor Clinic paperwork and placement forms. Collect and maintain student ACLS & BLS certificates. (5%) 5. Assist the Carbondale and Cape Girardeau hubsite coordinators in verifying and securing student placements for Phase I, II, and III PA students (5%) 6. Compile and maintain Alumni data; disseminate job postings; request Alumni Contact forms from new graduates; distribute info to faculty, as requested; facilitate poster requests. (5%) 7. Request Phase II student information for biosheets and hubsite posters. Format biosheets and posters & disseminate information to hubsite faculty and clinical facilities. (5%) 8. Assist with the coordination and maintenance of the adjunct faculty/preceptor/mentor paperwork and master clinical rotation schedule, including entering into the HR database. (5%) 9. Obtain Drug Testing and TB testing options for student placement for Carbondale hubsite Phase II students. (4%) 10. Supervise team projects within Clinical Coordination, as required & under the direction of the Director of Clinical Education. (3%) 11. Assist Director of Clinical Education with communication to clinical site staff, as needed. (3%) 12. Correspond with Phase II & Phase III clinical facilities and PA Program Alumni to obtain Certificates of Insurance. Request & send COI, when applicable. (3%) 13. Obtain and maintain Phase II & Phase III student contact information spreadsheets. (2%) 14. Create and maintain Phase I & Phase II program documents, including Background Check Certificates, Letters of Good Standing, OSHA/HIPAA Certificates, and Immunization Certificates, and distribute to faculty and clinical facilities as necessary. (2%) 15. Create and update Phase II evaluation information poster and distribute to students. (1%) 16. Collect student assignments &/or proctor exams in the absence of faculty, as needed. (1%) 17. Other duties as assigned. (1%)
Qualifications
1. Bachelor's degree. 2. A total of one (1) year (12 months) in education, training and/or experience working in higher education, a healthcare or office setting, a legal office, or education within business, law, or science fields. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience, which can include business administration, health administration, higher education, or law.) If you require assistance, please contact the Office of Human Resources at or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.
The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education,
patient care,
research and service to the community.
The SIU School of Medicine Annual Security Report is available online at This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the "Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."
Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.
Pre-employment background screenings required. Paid time off: Includes 12 paid holidays per year. Accrual rates vary based on employment type and years of service
Paid sick time: Use for personal illness, doctor visits, or if your immediate family members fall ill
Health, Dental, and Life insurance
Optional life insurance: Your spouse and dependents can enroll in State term life and university-sponsored term life insurance.
Prescription: Plan participants enrolled in any state health plan have prescription drug benefits included in the coverage.
Long-term Disability Insurance
Flexible spending accounts: Optional, IRS tax-favored program that enables you to stretch medical expenses and dependent care dollars
Voluntary retirement accounts: Optional plans include the State of Illinois Deferred Compensation Plan (457) and Tax Deferred Annuity (403b).
Tuition Waiver/Tuition Reimbursement: Continue your graduate or undergraduate education with the help of tuition waivers or tuition reimbursement
Leaves of absence: Includes FMLA and Extended Sick Leave Benefits for qualified employees
Employee Assistance Program: Access free and confidential support, including counseling services, and information during difficult times
For more information please visit
$4,332.60 - $4,765.86 Monthly Location :
Carbondale, IL Job Type:
Civil Service Job Number:
2401274 Department:
Physician Associate Medicine-SMS Opening Date:
08/08/2025 Closing Date:
8/18/2025 2:00 PM Central FLSA:
Exempt Bargaining Unit:
Non-Represented Shift:
Days ExemptorNon_Exempt:
Exempt
Description
This position provides administrative support to the Director of Clinical Education within the Department of Physician Associate Medicine.
Examples of Duties
100% Administrative Support for Clinical Coordination/PA Program
1. Prepare, initiate, and track the renewal of education affiliation agreements and amendments for the SIU PA Program. Assist with affiliation agreement audits and updates. Maintain affiliation agreements spreadsheet and information. (20%) 2. Coordinate the process of new education affiliation agreements between SIU Legal and affiliates acting as a liaison of the SIU PA Program and the Lincoln Scholar Program. (20%) 3. Compile and analyze data from Phase I Mentor, Phase II Mentor, Phase II Preceptor, and Phase III Preceptorship evals. Maintain evaluations and CME spreadsheets and assist the Director in assigning Category 1 CME credit to and preparing letters and certificates for PA Mentors and Preceptors. (15%) 4. Assist the Director with Phase 1 student orientation, including Mentor Clinic paperwork and placement forms. Collect and maintain student ACLS & BLS certificates. (5%) 5. Assist the Carbondale and Cape Girardeau hubsite coordinators in verifying and securing student placements for Phase I, II, and III PA students (5%) 6. Compile and maintain Alumni data; disseminate job postings; request Alumni Contact forms from new graduates; distribute info to faculty, as requested; facilitate poster requests. (5%) 7. Request Phase II student information for biosheets and hubsite posters. Format biosheets and posters & disseminate information to hubsite faculty and clinical facilities. (5%) 8. Assist with the coordination and maintenance of the adjunct faculty/preceptor/mentor paperwork and master clinical rotation schedule, including entering into the HR database. (5%) 9. Obtain Drug Testing and TB testing options for student placement for Carbondale hubsite Phase II students. (4%) 10. Supervise team projects within Clinical Coordination, as required & under the direction of the Director of Clinical Education. (3%) 11. Assist Director of Clinical Education with communication to clinical site staff, as needed. (3%) 12. Correspond with Phase II & Phase III clinical facilities and PA Program Alumni to obtain Certificates of Insurance. Request & send COI, when applicable. (3%) 13. Obtain and maintain Phase II & Phase III student contact information spreadsheets. (2%) 14. Create and maintain Phase I & Phase II program documents, including Background Check Certificates, Letters of Good Standing, OSHA/HIPAA Certificates, and Immunization Certificates, and distribute to faculty and clinical facilities as necessary. (2%) 15. Create and update Phase II evaluation information poster and distribute to students. (1%) 16. Collect student assignments &/or proctor exams in the absence of faculty, as needed. (1%) 17. Other duties as assigned. (1%)
Qualifications
1. Bachelor's degree. 2. A total of one (1) year (12 months) in education, training and/or experience working in higher education, a healthcare or office setting, a legal office, or education within business, law, or science fields. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience, which can include business administration, health administration, higher education, or law.) If you require assistance, please contact the Office of Human Resources at or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.
The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education,
patient care,
research and service to the community.
The SIU School of Medicine Annual Security Report is available online at This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the "Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."
Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.
Pre-employment background screenings required. Paid time off: Includes 12 paid holidays per year. Accrual rates vary based on employment type and years of service
Paid sick time: Use for personal illness, doctor visits, or if your immediate family members fall ill
Health, Dental, and Life insurance
Optional life insurance: Your spouse and dependents can enroll in State term life and university-sponsored term life insurance.
Prescription: Plan participants enrolled in any state health plan have prescription drug benefits included in the coverage.
Long-term Disability Insurance
Flexible spending accounts: Optional, IRS tax-favored program that enables you to stretch medical expenses and dependent care dollars
Voluntary retirement accounts: Optional plans include the State of Illinois Deferred Compensation Plan (457) and Tax Deferred Annuity (403b).
Tuition Waiver/Tuition Reimbursement: Continue your graduate or undergraduate education with the help of tuition waivers or tuition reimbursement
Leaves of absence: Includes FMLA and Extended Sick Leave Benefits for qualified employees
Employee Assistance Program: Access free and confidential support, including counseling services, and information during difficult times
For more information please visit