Kimley-Horn
Overview
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in Houston, TX.
Responsibilities
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Texas Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.
Update and maintain project, employee, and client data in Microsoft D365 (marketing database)
Prepare expense reports and book travel
Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
Support conference and event planning efforts
Assist with production of proposals, leave behinds, reports, etc. as needed
Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
Print and bind large, technical documents
Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator
Coordinate conference rooms/meetings/staff calendars
Coordinate and arrange FedEx and courier delivery services
Assist in Front Desk coverage as needed (Phones, Client interactions, Employee assistance, etc.)
Additional duties as assigned
Qualifications
Basic Qualifications:
Minimum of 2 years' experience in a professional office environment
Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
Detail-oriented
Strong organizational skills and multi-tasking abilities
Ability to work under tight deadlines and handle multiple assignments concurrently
Positive attitude/support mentality
Team player
Desired Qualifications:
A/E/C (Architecture/Engineering/Construction) industry knowledge or experience
Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/19057/administrative-assistant%2c-marketing/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834442239)
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Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.
PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date
1 week ago
(8/4/2025 12:40 PM)
ID
2025-19057
Education
None
Discipline/Focus
Marketing
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in Houston, TX.
Responsibilities
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Texas Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.
Update and maintain project, employee, and client data in Microsoft D365 (marketing database)
Prepare expense reports and book travel
Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
Support conference and event planning efforts
Assist with production of proposals, leave behinds, reports, etc. as needed
Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
Print and bind large, technical documents
Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator
Coordinate conference rooms/meetings/staff calendars
Coordinate and arrange FedEx and courier delivery services
Assist in Front Desk coverage as needed (Phones, Client interactions, Employee assistance, etc.)
Additional duties as assigned
Qualifications
Basic Qualifications:
Minimum of 2 years' experience in a professional office environment
Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
Detail-oriented
Strong organizational skills and multi-tasking abilities
Ability to work under tight deadlines and handle multiple assignments concurrently
Positive attitude/support mentality
Team player
Desired Qualifications:
A/E/C (Architecture/Engineering/Construction) industry knowledge or experience
Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/19057/administrative-assistant%2c-marketing/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834442239)
Share on social media
Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.
PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date
1 week ago
(8/4/2025 12:40 PM)
ID
2025-19057
Education
None
Discipline/Focus
Marketing