Oswego County Opportunities, Inc.
Job Description
Job Description
Full-Time - 30 Hours per week / 52 Weeks Per Year Monday - Friday: 7:00 am to 1:00 pm Grade 12 About Oswego County Opportunities: Ranking among Oswego County's top ten largest private employers, OCO carries out its mission to inspire partnerships and provide services that empower people, support communities, and change lives through more than 50 programs serving 15,000 people each year. OCO's Employee benefits include: Health, Dental, and Vision Insurance (available to Full-Time staff) Paid leave (sick leave, PTO, holidays, etc.) 403B Deferred Annuity Retirement Plan Term Life Insurance Employee Assistance Program JOB SUMMARY: Performs clerical and administrative tasks to support center staff and contribute to the smooth operation of the Center including classroom coverage. Carries out duties according to Agency and Program policies, and local, state and federal regulations. JOB DUTIES AND RESPONSIBILITIES: ● Acts as a receptionist by greeting children, parents and building visitors; schedules and conducts parent tours. ● Ensures that incoming telephone calls are answered, callers are assisted or referred, takes accurate messages and messages are forwarded to staff members. ● Completes weekly invoicing, tuition payments, deposits and works with DSS for subsidized payments, completes related documentation. ● Works closely with accounting to ensure timely deposits and communication regarding outstanding tuition balances. ● Handles daily routine problems and questions and refers more difficult situations to the supervisor. ● Ensures classroom coverage for staff absences by scheduling substitutes for day care classrooms. ● Provides daily coverage in classrooms during staff breaks and teacher time out of classrooms. ● Acts as a back-up substitute in classrooms as needed and scheduled. ● Schedules employee interviews, prepares interview packets and checks references. ● Initiates and maintains Day Care Center inventory and assists with Head Start/UPK inventories. ● Distributes equipment and supplies. ● Orders routine consumable supplies; handles petty cash for the building. ● Completes enrollment records for Day Care children; maintains current class lists and waiting lists. ● Completes data entry and reporting timely. ● Submits pre-developed publicity materials to local media and parents. Contributes to Social Media posts. ● Works independently on assigned duties including typing, copying and data entry including needs submitted by supervisor and center staff. ● Assists with opening or closing the building, maintains building entry codes for enrolled families/staff. ● Assists with monitoring maintenance and repair needs of the building, communicates needs to the supervisor. ● Communicates routine building cleaning needs to the
cleaning/maintenance
staff, shares concerns with the supervisor. ● Opens mail, date and routes appropriately. ● Assists with special projects as assigned. ● Works a flexible schedule on occasion to assist with meeting program needs. ● Participates in professional development activities. ● Implements fundraising events for the daycare program.
JOB REQUIREMENT: ● Must be proficient in the use of a computer, various software applications, and related equipment. ● Must be able to organize and coordinate assigned work. ● Must be able to work with other staff and the public in a professional and pleasant manner. ● Must be a good role model to staff and children. ● Must be self-motivated, flexible and extremely reliable. ● Must be able to handle duties with accuracy and attention to detail. ● Must have the ability to follow complex oral and written directions. ● Must have a valid NYS driver’s license with a good driving record and have access to a reliable vehicle to carry out related duties. ● Must complete required trainings in specific topic areas with at least 30 hours over a two-year period. ● Must be able to carry out the responsibilities of the position. ● Must complete comprehensive background check. ● Must be CPR/First Aid trained and MAT certified, must keep these certifications up to date. MINIMUM QUALIFICATIONS: ● High School Diploma or GED supplemented by clerical/computer training; and ● One to three years related work experience with computer skills, ● Any equivalent combination of education, experience and training. Click here for more info about OCO's Services! Oswego County Opportunities, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Job Description
Full-Time - 30 Hours per week / 52 Weeks Per Year Monday - Friday: 7:00 am to 1:00 pm Grade 12 About Oswego County Opportunities: Ranking among Oswego County's top ten largest private employers, OCO carries out its mission to inspire partnerships and provide services that empower people, support communities, and change lives through more than 50 programs serving 15,000 people each year. OCO's Employee benefits include: Health, Dental, and Vision Insurance (available to Full-Time staff) Paid leave (sick leave, PTO, holidays, etc.) 403B Deferred Annuity Retirement Plan Term Life Insurance Employee Assistance Program JOB SUMMARY: Performs clerical and administrative tasks to support center staff and contribute to the smooth operation of the Center including classroom coverage. Carries out duties according to Agency and Program policies, and local, state and federal regulations. JOB DUTIES AND RESPONSIBILITIES: ● Acts as a receptionist by greeting children, parents and building visitors; schedules and conducts parent tours. ● Ensures that incoming telephone calls are answered, callers are assisted or referred, takes accurate messages and messages are forwarded to staff members. ● Completes weekly invoicing, tuition payments, deposits and works with DSS for subsidized payments, completes related documentation. ● Works closely with accounting to ensure timely deposits and communication regarding outstanding tuition balances. ● Handles daily routine problems and questions and refers more difficult situations to the supervisor. ● Ensures classroom coverage for staff absences by scheduling substitutes for day care classrooms. ● Provides daily coverage in classrooms during staff breaks and teacher time out of classrooms. ● Acts as a back-up substitute in classrooms as needed and scheduled. ● Schedules employee interviews, prepares interview packets and checks references. ● Initiates and maintains Day Care Center inventory and assists with Head Start/UPK inventories. ● Distributes equipment and supplies. ● Orders routine consumable supplies; handles petty cash for the building. ● Completes enrollment records for Day Care children; maintains current class lists and waiting lists. ● Completes data entry and reporting timely. ● Submits pre-developed publicity materials to local media and parents. Contributes to Social Media posts. ● Works independently on assigned duties including typing, copying and data entry including needs submitted by supervisor and center staff. ● Assists with opening or closing the building, maintains building entry codes for enrolled families/staff. ● Assists with monitoring maintenance and repair needs of the building, communicates needs to the supervisor. ● Communicates routine building cleaning needs to the
cleaning/maintenance
staff, shares concerns with the supervisor. ● Opens mail, date and routes appropriately. ● Assists with special projects as assigned. ● Works a flexible schedule on occasion to assist with meeting program needs. ● Participates in professional development activities. ● Implements fundraising events for the daycare program.
JOB REQUIREMENT: ● Must be proficient in the use of a computer, various software applications, and related equipment. ● Must be able to organize and coordinate assigned work. ● Must be able to work with other staff and the public in a professional and pleasant manner. ● Must be a good role model to staff and children. ● Must be self-motivated, flexible and extremely reliable. ● Must be able to handle duties with accuracy and attention to detail. ● Must have the ability to follow complex oral and written directions. ● Must have a valid NYS driver’s license with a good driving record and have access to a reliable vehicle to carry out related duties. ● Must complete required trainings in specific topic areas with at least 30 hours over a two-year period. ● Must be able to carry out the responsibilities of the position. ● Must complete comprehensive background check. ● Must be CPR/First Aid trained and MAT certified, must keep these certifications up to date. MINIMUM QUALIFICATIONS: ● High School Diploma or GED supplemented by clerical/computer training; and ● One to three years related work experience with computer skills, ● Any equivalent combination of education, experience and training. Click here for more info about OCO's Services! Oswego County Opportunities, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.