BerlinRosen
People of all backgrounds and abilities are strongly encouraged to apply. BerlinRosen is committed to building and maintaining a diverse staff, and recognizes that its continued success depends on hiring and retaining high-quality creative professionals with a variety of backgrounds and experiences. Opportunities for advancement exist, and we are committed to helping all staff develop and grow.
ABOUT THIS ROLE
BerlinRosen is seeking an experienced Senior Executive Assistant. This role will be instrumental in providing high-level administrative support to our Principal while also serving as a strategic operational partner, ensuring the Principal’s time, priorities, and engagements are aligned to drive the firm’s success.
We are looking for someone who brings sharp organizational instincts, excellent communication skills, and the ability to manage complex projects and competing priorities with discretion and confidence. You will be a trusted partner who anticipates needs, manages logistics, and helps create the structure that enables the Principal to focus on client impact, business growth, and team leadership.
This role is ideal for a highly organized and proactive professional with experience supporting senior executives in fast-paced environments such as communications, professional services, legal, consulting, or adjacent fields. Candidates with a blend of executive support and operational project management experience are strongly encouraged to apply.
Role location:
This role is based in our New York, N.Y. office on a hybrid basis, 4-5 days per week. ACCOUNTABILITIES & QUALIFICATIONS As an Executive Assistant, you will: Provide strategic and high-level administrative support to the Principal, including complex calendar management, meeting preparation and follow-up, and coordinating with internal and external stakeholders Serve as a gatekeeper and trusted partner, prioritizing time and engagements to ensure alignment with business and client priorities Anticipate operational and administrative needs, proactively managing logistics, materials, and communications to ensure seamless day-to-day operations Manage and coordinate complex domestic and international travel arrangements, including itineraries, accommodations, and logistics Prepare, review, and track expense reports, invoices, and related administrative documentation Support the Principal with operational projects such as team meeting planning, internal communications, organizational updates, and project tracking Partner with the broader leadership team to ensure the Principal is equipped with materials, context, and resources for client meetings, internal initiatives, and firm-wide priorities Handle confidential information with integrity, discretion, and professionalism Act as a culture and team connector, helping to organize team-building moments, staff engagement activities, and internal communications in partnership with leadership Essential skills 5-7+ years of experience supporting senior executive(s) in a fast-paced, high-growth environment such as communications, professional services, law, consulting, or similar fields Excellent project management and organizational skills with the ability to manage multiple priorities, anticipate needs, and execute with high attention to detail Exceptional verbal and written communication skills, with the ability to interact confidently with executives, clients, and stakeholders Proactive problem-solver with strong judgment, discretion, and the ability to adapt in a dynamic, evolving environment Highly resourceful with the ability to work independently while maintaining strong collaboration with internal teams Expert multitasker who thrives in high-pressure situations and can juggle competing priorities without losing sight of deadlines Technically proficient across Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace tools; familiarity with Emburse, Slack, or similar platforms is a plus Integrity, reliability, and the ability to manage sensitive information with discretion are non-negotiable Preferred skills Experience in the public relations, media, legal, or professional services sectors Familiarity with organizational systems such as expense management platforms (Emburse, etc.), project management tools, and communication platforms WORKING AT ORCHESTRA Salary
(commensurate with experience and skills): $110,000 - $130,000 Medical, dental, and vision insurance for employees and dependents 401K with a 4% employer match and no vesting period Generous paid time off Mobile phone reimbursement for data and minutes Employer-funded life insurance Discounted annual bikeshare membership Corporate discounts through Tickets at Work To ensure that applicants are matched with the job that best suits their qualifications and interests, information that you submit may be shared with our network agencies.
By providing your information, you are consenting to allow us and our subsidiaries to keep your information on file and to contact you regarding job opportunities, recruitment events and other related updates. Create a Job Alert Interested in building your career at BerlinRosen? Get future opportunities sent straight to your email. Apply for this job
* indicates a required field First Name * Last Name * Preferred First Name * Email * Phone * Location (City) * Resume/CV * Enter manually Accepted file types: pdf, doc, docx, txt, rtf Enter manually Accepted file types: pdf, doc, docx, txt, rtf LinkedIn Profile Website Are you authorized to work in the U.S.? * Select... Will you now, or in the future, require sponsorship for employment visa status (e.g., H-1B visa status)? * Select... Note:
Orchestra offers temporary (non-immigrant) work visas for new and existing employees and green card sponsorship for existing staff. What is your expected salary range? * How did you hear about this role? * Select... If you were referred by an Orchestra employee, please share their name below: Do you currently reside within a commutable distance to an Orchestra office? * Select... Note : This role is based in our New York office and follows a hybrid work model.
How many years of relevant, full-time experience do you have? * Select... Do you have experience using Google Workspace tools like Docs, Slides, and Sheets? * Select... Do you have executive assistance experience supporting a C-suite executive, founder, or other senior leader, managing both day-to-day operations and long-term priorities? * Select... If yes, please describe your experience: Voluntary & Anonymous Custom Demographics Survey
We are continuously working to expand our work environment to be as diverse and inclusive of as many perspectives as possible. Below is a set of voluntary demographic questions. If you choose to fill out this survey, the responses will be collected in aggregate
only
to help us identify areas for improvement in our hiring process. Your responses, or lack thereof, will not in any way be associated with your application or candidate details, will not affect your opportunity for employment, or the terms or conditions of your employment, and will not in any way be used in the hiring decision. I currently identify my gender as: Select... I identify my ethnicity as (mark all that apply): Select... Select... I have a disability. Select... I identify as currently living with the following disabilities: Select... I identify as a first-generation college graduate. Select...
#J-18808-Ljbffr
This role is based in our New York, N.Y. office on a hybrid basis, 4-5 days per week. ACCOUNTABILITIES & QUALIFICATIONS As an Executive Assistant, you will: Provide strategic and high-level administrative support to the Principal, including complex calendar management, meeting preparation and follow-up, and coordinating with internal and external stakeholders Serve as a gatekeeper and trusted partner, prioritizing time and engagements to ensure alignment with business and client priorities Anticipate operational and administrative needs, proactively managing logistics, materials, and communications to ensure seamless day-to-day operations Manage and coordinate complex domestic and international travel arrangements, including itineraries, accommodations, and logistics Prepare, review, and track expense reports, invoices, and related administrative documentation Support the Principal with operational projects such as team meeting planning, internal communications, organizational updates, and project tracking Partner with the broader leadership team to ensure the Principal is equipped with materials, context, and resources for client meetings, internal initiatives, and firm-wide priorities Handle confidential information with integrity, discretion, and professionalism Act as a culture and team connector, helping to organize team-building moments, staff engagement activities, and internal communications in partnership with leadership Essential skills 5-7+ years of experience supporting senior executive(s) in a fast-paced, high-growth environment such as communications, professional services, law, consulting, or similar fields Excellent project management and organizational skills with the ability to manage multiple priorities, anticipate needs, and execute with high attention to detail Exceptional verbal and written communication skills, with the ability to interact confidently with executives, clients, and stakeholders Proactive problem-solver with strong judgment, discretion, and the ability to adapt in a dynamic, evolving environment Highly resourceful with the ability to work independently while maintaining strong collaboration with internal teams Expert multitasker who thrives in high-pressure situations and can juggle competing priorities without losing sight of deadlines Technically proficient across Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace tools; familiarity with Emburse, Slack, or similar platforms is a plus Integrity, reliability, and the ability to manage sensitive information with discretion are non-negotiable Preferred skills Experience in the public relations, media, legal, or professional services sectors Familiarity with organizational systems such as expense management platforms (Emburse, etc.), project management tools, and communication platforms WORKING AT ORCHESTRA Salary
(commensurate with experience and skills): $110,000 - $130,000 Medical, dental, and vision insurance for employees and dependents 401K with a 4% employer match and no vesting period Generous paid time off Mobile phone reimbursement for data and minutes Employer-funded life insurance Discounted annual bikeshare membership Corporate discounts through Tickets at Work To ensure that applicants are matched with the job that best suits their qualifications and interests, information that you submit may be shared with our network agencies.
By providing your information, you are consenting to allow us and our subsidiaries to keep your information on file and to contact you regarding job opportunities, recruitment events and other related updates. Create a Job Alert Interested in building your career at BerlinRosen? Get future opportunities sent straight to your email. Apply for this job
* indicates a required field First Name * Last Name * Preferred First Name * Email * Phone * Location (City) * Resume/CV * Enter manually Accepted file types: pdf, doc, docx, txt, rtf Enter manually Accepted file types: pdf, doc, docx, txt, rtf LinkedIn Profile Website Are you authorized to work in the U.S.? * Select... Will you now, or in the future, require sponsorship for employment visa status (e.g., H-1B visa status)? * Select... Note:
Orchestra offers temporary (non-immigrant) work visas for new and existing employees and green card sponsorship for existing staff. What is your expected salary range? * How did you hear about this role? * Select... If you were referred by an Orchestra employee, please share their name below: Do you currently reside within a commutable distance to an Orchestra office? * Select... Note : This role is based in our New York office and follows a hybrid work model.
How many years of relevant, full-time experience do you have? * Select... Do you have experience using Google Workspace tools like Docs, Slides, and Sheets? * Select... Do you have executive assistance experience supporting a C-suite executive, founder, or other senior leader, managing both day-to-day operations and long-term priorities? * Select... If yes, please describe your experience: Voluntary & Anonymous Custom Demographics Survey
We are continuously working to expand our work environment to be as diverse and inclusive of as many perspectives as possible. Below is a set of voluntary demographic questions. If you choose to fill out this survey, the responses will be collected in aggregate
only
to help us identify areas for improvement in our hiring process. Your responses, or lack thereof, will not in any way be associated with your application or candidate details, will not affect your opportunity for employment, or the terms or conditions of your employment, and will not in any way be used in the hiring decision. I currently identify my gender as: Select... I identify my ethnicity as (mark all that apply): Select... Select... I have a disability. Select... I identify as currently living with the following disabilities: Select... I identify as a first-generation college graduate. Select...
#J-18808-Ljbffr