Corporate Office - Boston, Boston, Massachusetts, United States of America
Job Description
Posted Monday, July 28, 2025 at 4:00 AM
Hybrid Remote
Reporting to the Senior Director, Human Resources, the Talent Management Specialist is responsible for managing the administration of the day-to-day operations of the Talent Acquisition function. The duties and responsibilities can change regularly based on needs. The primary function is to assist the Talent Acquisition team with the pre-employment and onboarding processes for candidates and new hires. This position provides support and coordination in the consistent and effective application of policies, procedures, and practices of the Talent Acquisition function.
Essential Functions:
- Approves automated offer letters and any other changes in status for team members.
- Communicates with Hiring Managers throughout the hiring process to ensure the proper flow of all aspects of the pre-hire and onboarding process.
- Responsible for the administration and management of the background check process from start to finish, keeping candidates and hiring managers informed throughout.
- Processes and reviews background checks to ensure they meet company guidelines and reports any questionable findings to the Sr. Director, Human Resources.
- Submits all pre-employment paperwork via DocuSign and Ceridian Dayforce, ensuring all documents are completed.
- Manages all job postings, including posting and closing all positions in the Applicant Tracking System (Dayforce), and maintains the hiring tracking spreadsheet.
- Sends itineraries to new hires for orientation and enters new hires into Dayforce.
- Effectively communicates with the home office team to prepare for new hires' start dates.
- Acts as a liaison between employees and the HR department, directing employees to the proper channels depending on their needs.
- Manages candidate experience up to the first day of employment with Beacon.
- Responsible for Form I-9 administration, including administering to new hires, using E-Verify, and maintaining current and past team members’ Form I-9s.
Additional Responsibilities:
- Provides backup support to Office Assistants when needed.
- Acts as project coordinator for various HR initiatives.
- Cross-trains to assist other members of the HR team.
- Allocates HR’s corporate credit card via Concur and Avid for processing.
- Assists with the creation and maintenance of team member personnel files.
Qualifications:
- 2-4 years of administrative experience; 1-2 years in Human Resources preferred.
- Advanced experience with Microsoft Excel and Adobe Acrobat.
- Excellent administrative, communication, and organizational skills, including file management, customer service, employee orientation, professionalism, organization, and teamwork.
- Excellent analytical skills.
- Experience with Ceridian Dayforce is highly desired.
Compensation: $75,000 - 85,000 per year
Actual compensation is influenced by skills, experience, qualifications, and location.
Benefits Offered:
- Competitive health & wellness benefits including medical, dental, and vision coverage; HSA/FSA options.
- Work-life balance with paid holidays, vacation, personal days, sick leave, wellness days, summer flex time, volunteer days, and early close Fridays.
- 401(k) retirement plan with company match.
- 100% company-paid life insurance, with options for voluntary coverage.
- Access to Employee Assistance Program (EAP), childcare & eldercare support, career development, and more.
Company Overview:
Founded in 2004, Beacon Communities LLC develops, acquires, invests in, and manages multifamily housing properties, including affordable, market rate, and mixed-income housing. We aim to make a positive difference in residents’ lives through well-planned communities.
Beacon is an Equal Opportunity Employer committed to diversity and participates in the E-Verify program.
Corporate Office - Boston, Massachusetts
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