Legal Secretary to Managing Partner

5 days ago Be among the first 25 applicants

This range is provided by JKZ LLP. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$75,000.00/yr - $104,000.00/yr

Direct message the job poster from JKZ LLP

Ambitious People-Driven Human Resources Manager

Exemption Status: Hourly Non-Exempt

Remote Options/Office Hours: This position in the San Francisco office

Classification: Legal Support Staff

Summary of Position:

Requires 5+ years of recent experience as Legal Secretary, Legal Assistant or Administrative Assistant in a law firm or legal department, advanced proficiency with MS Office and a proactive work ethic. This position is to support the workload of the Managing Partner of the firm across the various practice areas she supports, namely, Trusts and Estates including Litigation. It is a very fast-paced environment and job at hand can change at moment’ notice. Flexibility is expected and the taking of initiative and being proactive is essential in this role.

Responsibilities include but are not limited to a full range of secretarial and administrative tasks including heavy calendar management, travel arrangements and expense reimbursements, creating, revising and formatting legal documents, filing petitions and other documents with various courts, spreadsheets and presentations using the Firm's software, document comparison and proofreading. The Legal Secretary is also responsible for answering phones, entering attorney time, along with other general secretarial duties and projects as assigned. This is a very fast paced environment, and the Legal Secretary must be able to multitask and manage a voluminous caseload. This role requires a self-starter who is willing and open to learning new skills as well as taking initiative and being proactive.

In addition, the Legal Secretary may complete tasks that are billable to clients and may occasionally perform Paralegal level assignments.

Direct Reports: n/a

Essential Duties and Responsibilities, including but not limited to:

• Filing Petitions and other documents with various courts
• Calendaring mediations, arbitrations, hearings, etc.
• Entering attorney time in practice management system
• Creating spreadsheets and presentations
• Running reports using the Firm’s software
• Proofreading and document comparison
• Calendar management
• Booking and coordinating travel arrangements
• Expense reimbursement and reconciliation
• Additional projects as assigned

Requirements:

Education and Experience

• 5+ years recent experience in Trusts and Estates including Litigation.
• California Notary Public (preferred, but not required).

Knowledge, Skills & Abilities

• Proficiency in Microsoft Office Suite, Outlook, Adobe, legal practice management and document management systems.
• Intermediate to advanced word processing skills.
• Proficiency in California Rules of Court and local rules.
• Solid command of English including excellent spelling, grammar, punctuation, form and style.
• Organized and detail oriented.
• Ability to communicate clearly and work well with a team and on your own.
• Positive attitude, intellectually curious, dependable and motivated.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Public Relations

• Industries

  Law Practice

Referrals increase your chances of interviewing at JKZ LLP by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Pension plan

Child care support

Paid maternity leave

Paid paternity leave

Student loan assistance

Tuition assistance

Disability insurance

Get notified when a new job is posted.

Sign in to set job alerts for “Legal Secretary” roles.

Mountain View, CA $81,000.00-$133,000.00 2 weeks ago

Mountain View, CA $81,000.00-$133,000.00 2 weeks ago

San Francisco Bay Area $85,000.00-$120,000.00 3 weeks ago

Litigation Legal Assistant - Join a Top-Tier Law Firm

San Francisco County, CA $85,000.00-$120,000.00 3 weeks ago

San Francisco, CA $65,000.00-$85,000.00 6 days ago

San Francisco County, CA $40.00-$43.00 3 weeks ago

Mountain View, CA $71,000.00-$116,000.00 2 weeks ago

San Francisco, CA $45.00-$48.00 3 days ago

San Francisco Bay Area $100,000.00-$110,000.00 17 hours ago

San Francisco, CA $38.00-$45.00 5 days ago

Santa Clara, CA $10,918.20-$160,594.69 5 days ago

San Francisco Bay Area $80,000.00-$110,000.00 2 weeks ago

Administrative Assistant, Member Experience Core Systems

San Francisco, CA $35.50-$85.00 2 weeks ago

San Francisco County, CA $90,000.00-$120,000.00 2 weeks ago

Walnut Creek, CA $30.45-$38.06 2 months ago

San Francisco, CA $28.00-$30.00 3 days ago

San Jose, CA $70,000.00-$95,000.00 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr