Office Manager

Job Description
Role Summary:
This position will be responsible for managing the back-office functions of a local area company office. The Office Manager oversees, coordinates and or processes all Human Resources, Billing and Accounts Payable related functions. The individual in this role works directly with the operations manager to ensure that daily, weekly & monthly tasks are completed on time. In addition, the Office Manager serves as a liaison between the local back-office functions and the corporate office back-office functions.
Role Priorities:

• Process invoices/billing at local operational locations
• Resolve and troubleshoot customer invoice disputes
• Ensure compliance with customer billing requirements
• Review and QA customer invoices on Aging Report(s) and coordinate late collections with the corporate office and provide appropriate back up
• Ensure compliance with Company credit policies and procedures
• Understand and facilitate month, quarter, and year-end close process and schedules
• Coordinate 1099 vendor requirements
• Create/Issue, code track POs (Purchase Orders) and match to vendor invoice
• Coordinate candidate Drug & Alcohol testing
• Facilitates candidate pre-hire and employee new hire process and ensures compliance with HR guidelines
• Assist HR matters concerning employee benefits and personnel issues
• Ensure all payroll schedules are met
• Assist in completing various vendor MSA (Master Service Agreement) requirements
• May assist in maintaining vehicle folders
• Order and maintain office supplies, stallion stationary, and branding inventory and materials
• Create and submit AFE's (Authorization For Expenditure) for local office
• May supervise a team consisting of billing, payroll, and office assistants and personnel
• May arrange and coordinate travel schedules and reservations
• May order and maintain office supplies
• May create or assist in creating customer bids and proposals

Essential Skills and Experience:

• Must possess and demonstrate strong interpersonal skills and have the ability to effectively manage a diversity of individuals
• Solid oral and written communication skills
• Possesses strong customer-service orientation with customers and employees
• Proficient in Microsoft Applications: Outlook, Excel, SharePoint and Word
• Oracle Cloud experience is a plus

Education or Certification required:

• High School diploma or GED required, Associates or Bachelor's degree preferred
• 3-5 years of related experience
• 2 years of relevant industry experience