Office Manager

Job Description

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. We have three Office Managers: Office Manager Communications, Office Manager - Data & Systems, and Office Manager Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school to run seamlessly.

Responsibilities of the Office Manager Communications include, but are not limited to:

• Serving as the primary contact for all of the schools constituents in person, over the phone, and via email.
• Enrollment of new students and re-enrollment of current students.
• Managing daily student attendance and operational systems.
• Maintaining up-to-date student information and files.
• Planning and supporting logistics and setup for school events and activities as needed.

Responsibilities of the Office Manager Data & Systems include, but are not limited to:

• Bill pay and accounting.
• Procurement and supply management for all student, staff, and event supplies.
• Maintaining accurate Student Information Systems for the school and local school system.
• Serving as the secondary contact for all of the schools constituents in person, over the phone, and via email.
• Planning and supporting logistics and setup for school events and activities as needed.

Responsibilities of the Office Manager Finance include, but are not limited to, the following for our largest K-8 campuses and High Schools:

• Bill pay and accounting.
• Procurement and supply management for all student, staff, and event supplies.
• Planning and supporting logistics and setup for school events and activities as needed.

Qualifications

• Ability to delegate tasks effectively.
• Proactively manage performance expectations.
• Prioritization of competing commitments and initiatives.
• Ability to manage up, across, and down effectively.
• Strong verbal and written communication skills.
• Customer service experience.
• Leadership and management experience.
• Dental office experience (preferred).

Additional Information

We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Working Environment & Physical Requirements

Working conditions include those typically seen in an office environment. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.