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J Kent Staffing

Administrative Specialist (Temporary, Foot-in-Door)

J Kent Staffing, Denver

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Administrative Specialist (Temporary, Foot-in-Door)
Administrative Specialist (Temporary, Foot-in-Door)

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Pay : $26.44 - $31.25/hour (based on experience)

Overview : Our client, a nonprofit organization in Denver, is seeking a temporary, strong potential foot-in-door, Administrative Specialist to support fundraising and events. The Administrative Specialist reports to the Senior Director of Community Development and Community Development Manager. This position is responsible for supporting revenue goals by conducting donor research, database management, filing, organization of marketing materials, providing logistical admin support for events (small and large), and communications/timelines for volunteers, vendors, and internal staff. This is a 100% in-office position. Free onsite garage parking provided.

Administrative Specialist Schedule :

  • Monday - Friday from 9:00 AM - 6:00 PM (1-hour unpaid meal break)
  • Assignment Length: 3 months with a strong potential foot-in-door evaluated around the 3-month mark

Duties :

  • Donor support by conducting daily research online and in-database, and clean-up projects
  • Donor support by creation of receipt letters and mailings
  • Ensuring updates on donors are inputted into the database or sent to the Data Team in a timely and consistent manner
  • Conducting market research on donor social media handles
  • Organizing and filing of all marketing materials
  • Coordinating agendas, taking and distributing meeting minutes, generating reports as requested, and maintaining digital and physical files
  • Ensuring volunteer job descriptions and numbers are accurate/finalized with stakeholders
  • Organizing outreach for the recruitment of volunteers
  • Ensuring vendors' SOW (statement of work) and agreements are signed
  • Ensuring CADs are pre-approved by stakeholders and finalized in advance
  • Cross-checking physical set-up for rooms matches CADs and troubleshooting if they do not in a timely manner
  • Assisting with event-related website, social media, newsletter, mailings, and phone call updates

Qualifications :

  • Bachelor's degree required
  • 2 + years' administrative experience, to include experience supporting large-scale events
  • Proficient in MS Office Suite and donor database software (Raiser's Edge, Salesforce, etc.)
  • Typing 50+ words per minute
  • Strong interpersonal skills, including patience and understanding for dealing with diverse groups of coworkers, donors, volunteers, and families
  • Strong writing, editing, and presentation skills
  • Ability to use good judgment and ethical behavior with handling confidential information with sensitivity and discretion
  • High level of attention to detail and the ability to multitask
  • Ability to keep calm under high pressure and deadline-oriented environments
  • Strong team player
  • Ability to travel for events and to extend work hours to meet deadlines and attend occasional organization-related events which may occur on evenings or weekends (occasional travel to Washington D.C.)

J. Kent Staffing is an Equal Opportunity Employer.

Seniority level
  • Seniority level
    Associate
Employment type
  • Employment type
    Full-time
Job function
  • Job function
    Administrative
  • Industries
    Non-profit Organizations

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