Spotlight Recruitment
Overview:
The "Corporate Administrative Support/Admin" or Office Manager holds a critical role in ensuring the smooth operation of the office by managing various administrative tasks, overseeing data integrity, and serving as a primary point of contact for external stakeholders. This role requires strong organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently.
Key Responsibilities:
Questionnaire Auditing:
•Conduct thorough audits of completed questionnaires to ensure compliance with established guidelines.
•Identify discrepancies or errors in responses and collaborate with staff to rectify issues.
Data Cleaning:
•Implement data cleaning processes to maintain accurate and reliable records.
•Utilize software tools to identify and correct inaccuracies in datasets.
Final Review of Examiner Recommendations:
•Perform final reviews of recommendations made by examiners for accuracy and completeness.
•Ensure that all recommendations align with departmental standards before submission.
Fielding Taxpayer Calls and Concerns:
•Serve as the first point of contact for taxpayers seeking assistance or clarification on various issues.
•Address inquiries professionally, providing accurate information or directing them to appropriate resources.
Research for Ownership and Occupancy Requirements:
•Conduct research related to property ownership and occupancy requirements as needed.
•Stay updated on relevant laws and regulations affecting property assessments.
General Office Management and Troubleshooting:
•Oversee daily office operations, ensuring a productive work environment.
•Troubleshoot any operational issues that arise, coordinating with IT or other departments as necessary.
Administrative Assistant to Director:
•Provide comprehensive administrative support to the Director, including scheduling meetings, preparing reports, and managing correspondence.
•Assist in project management tasks as directed by the Director. Point of Contact for External Agencies:
•Act as the liaison between the office and external entities such as the Department of Treasury, Assessors, and Equalization Directors.
•Facilitate communication between parties to ensure clarity on policies and procedures.
Qualifications:
•Bachelor's degree in Business Administration or related field preferred.
•Proven experience in office management or administrative roles.
•Strong analytical skills with experience in data auditing and cleaning.
•Excellent verbal and written communication skills.
•Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management systems.
•Ability to manage multiple tasks simultaneously while maintaining attention to detail.
*Must be 30 minutes away or less from office location!*
The "Corporate Administrative Support/Admin" or Office Manager holds a critical role in ensuring the smooth operation of the office by managing various administrative tasks, overseeing data integrity, and serving as a primary point of contact for external stakeholders. This role requires strong organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently.
Key Responsibilities:
Questionnaire Auditing:
•Conduct thorough audits of completed questionnaires to ensure compliance with established guidelines.
•Identify discrepancies or errors in responses and collaborate with staff to rectify issues.
Data Cleaning:
•Implement data cleaning processes to maintain accurate and reliable records.
•Utilize software tools to identify and correct inaccuracies in datasets.
Final Review of Examiner Recommendations:
•Perform final reviews of recommendations made by examiners for accuracy and completeness.
•Ensure that all recommendations align with departmental standards before submission.
Fielding Taxpayer Calls and Concerns:
•Serve as the first point of contact for taxpayers seeking assistance or clarification on various issues.
•Address inquiries professionally, providing accurate information or directing them to appropriate resources.
Research for Ownership and Occupancy Requirements:
•Conduct research related to property ownership and occupancy requirements as needed.
•Stay updated on relevant laws and regulations affecting property assessments.
General Office Management and Troubleshooting:
•Oversee daily office operations, ensuring a productive work environment.
•Troubleshoot any operational issues that arise, coordinating with IT or other departments as necessary.
Administrative Assistant to Director:
•Provide comprehensive administrative support to the Director, including scheduling meetings, preparing reports, and managing correspondence.
•Assist in project management tasks as directed by the Director. Point of Contact for External Agencies:
•Act as the liaison between the office and external entities such as the Department of Treasury, Assessors, and Equalization Directors.
•Facilitate communication between parties to ensure clarity on policies and procedures.
Qualifications:
•Bachelor's degree in Business Administration or related field preferred.
•Proven experience in office management or administrative roles.
•Strong analytical skills with experience in data auditing and cleaning.
•Excellent verbal and written communication skills.
•Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management systems.
•Ability to manage multiple tasks simultaneously while maintaining attention to detail.
*Must be 30 minutes away or less from office location!*