Office Manager

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Join to apply for the Office Manager role at Bruker Nano Surfaces & Metrology

Overview

Bruker enables scientists to make breakthrough discoveries and develop new applications that improve the quality of human life. Our high-performance scientific instruments and analytical solutions allow exploration at molecular, cellular, and microscopic levels. We collaborate closely with our customers to foster innovation, enhance productivity, and ensure customer success across various fields including life sciences, pharma, microscopy, nanoanalysis, and clinical research.

Today, over 8,500 employees at more than 90 locations worldwide work on these challenges. Bruker is committed to advancing its product range, technology, and solutions to meet evolving analytical needs.

Responsibilities

• Manage daily office operations, support facility maintenance, safety initiatives, and general administrative duties as directed by the Operations Manager.
• Maintain physical and digital filing systems for facilities and safety documents.
• Coordinate with outside vendors for timely and compliant facility maintenance.
• Assist sales and operations teams with customer documentation, such as contracts.
• Schedule appointments, receive packages, and support onsite events for customers and visitors.
• Draft and edit correspondence, reports, and documents related to facilities and safety.
• Maintain databases and spreadsheets for expenses, attendance, and event RSVPs.
• Ensure safety compliance by monitoring AED and First Aid supplies.
• Support the Expansion and New Building Projects with the Operations Manager and team.
• Manage calendars, arrange travel, prepare agendas, and document meetings.
• Coordinate logistics for meetings, including setup, conferencing, and catering.
• Oversee maintenance of office equipment and support logistics for inventory needs.
• Handle sensitive information discreetly, ensuring confidentiality and compliance.
• Provide general project support and utilize office software for document creation and editing.
• Maintain correspondence related to facilities and customer interactions as needed.

Qualifications

Preferred:

• Bachelor's degree in business administration or related field.
• Experience as an Office Manager or Executive Assistant.
• Familiarity with SAP, Concur.

Minimum:

• Associate's degree in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail and proactive attitude.
• Ability to meet deadlines and ensure accuracy.

Seniority level

• Entry level

Employment type

• Contract

Job function

• Administrative