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The Hire Solution

Office Manager - Veterinary Clinic

The Hire Solution, Cibolo

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Practice / Office Manager
Location: Northeast San Antonio, TX
Hours: Monday - Friday, 8:00 am - 5:00 pm
About Us:
We are a well-established veterinary clinic located in Northeast San Antonio, TX, dedicated to providing exceptional care to our furry friends. Our clinic is seeking a highly organized and experienced Office Manager or Practice Manager to oversee daily operations and ensure the smooth functioning of our administrative processes.
Responsibilities:
As the Practice / Office Manager, you will be responsible for:
Supervision and Leadership:

  • Overseeing a team of 5 staff members to ensure efficient and collaborative work environment.
  • Providing leadership, guidance, and support to the administrative team.
Daily Operations:
  • Managing the day-to-day operations of the clinic office.
  • Coordinating appointments, handling client inquiries, and maintaining a well-organized front desk.
Staff Training and Development:
  • Conducting training sessions for new staff members.
  • Implementing ongoing training programs to enhance team skills and knowledge.
Financial Management:
  • Handling billing and invoicing procedures.
  • Ensuring accurate record-keeping and financial transactions.
Customer Service:
  • Maintaining excellent customer service standards.
  • Addressing client concerns and ensuring a positive client experience.
Inventory Management:
  • Overseeing inventory levels and ordering supplies as needed.
  • Collaborating with vendors to ensure timely delivery of supplies.
Compliance and Documentation:
  • Ensuring compliance with veterinary regulations and clinic policies.
  • Managing and updating documentation as needed.
Qualifications:
  • Previous Experience: Minimum of 2 years in an office management role, preferably in a clinical office setting.
  • Leadership Skills: Proven ability to lead and motivate a team.
  • Organizational Skills: Strong organizational and multitasking abilities.
  • Communication: Excellent written and verbal communication skills.
  • Problem-Solving: Ability to identify and solve operational issues efficiently.
  • Adaptability: Flexibility to adapt to changing priorities and environments.

How to Apply:
If you are a highly motivated and experienced Office Manager with a passion for animals and a background in clinical office management, we invite you to apply right away.