Office Assistant

POSITION SUMMARY:
Provides general cleaning, stocking, clerical, and administrative assistance to daily office operation of CDP headquarters.
ESSENTIAL FUNCTIONS:

• Front Desk- Provide back up support to Receptionist on front desk responsibilities including answering phone calls, greeting visitors, UPS/courier shipments and deliveries and corporate passes.
• Office Environment - Develop and process all kitchen supply orders and verify accuracy of orders.
• Stock all conference rooms and kitchen areas with supplies; maintain cleanliness and appearance of same.
• Maintain refrigerators and freezers to keep them clean.
• Office Supplies - Place and process orders for all copier paper.
• Assist routinely with stocking productions rooms.
• Print and replace updated phone list in conference rooms.
• Assist Associate Office Manager with escorting TrueShred for monthly pickup and distributing office supplies and front desk supplies.
• Billing/Invoices - Analyze, review, code, and process invoices for payment for paper, water, and kitchen supplies.
• Provide back up support to Associate Office Manager on all other invoices in Voyager.
• Record Retention - Assist administrative staff with their record retention needs.
• Provide back up support to Associate Office Manager on all Iron Mountain/record retention needs.
• Clerical Assistance - Provide clerical/administrative assistance to various departments which includes filing, copying, binding, and organizing (assist Marketing and Investor Relations as needed).
• Maximo (work order system) - Provide back up support to Associate Office Manager on entering work order tickets for repairs/maintenance issues with Property Management.
• U.S. Mail - Sort incoming mail daily and take outgoing mail to pickup area in lobby each morning.

SECONDARY RESPONSIBILITIES:

• Perform other job-related duties as assigned.

ESSENTIAL FUNCTIONS:
Education - High School Diploma or equivalent.
Professional Experience - Minimum of two years general clerical/administrative experience.
Computer Skills -

• PC proficiency to include (to include but not limited to) Microsoft Office applications (Word, Excel, Outlook, etc.) and ability to learn company specific software.
• Ability to adapt to new or changing software programs.

Mobility - N/A
Other Requirements - Developed communication skills.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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