Hutchinson Community College
RESPONSIBILITIES:
Essential Functions-
- Perform Business Office duties as directed by the Director of Accounting Services including daily projects and spreadsheets as needed.
- Assist in all areas of the Business Office performing daily tasks as needed.
- Sort and distribute all incoming mail for the college (including interdepartmental).
- Distribute Business Office mail to appropriate people.
- Sort and distribute Mail Room collection drawer multiple times throughout the day.
- Maintain supply for certified mail and assist individuals with completing the forms.
- Sort and prepare outgoing mail for third party mail pick up.
- Assist customers at the mail room counter.
- Balance the stamp drawer and maintain a supply of stamps.
- Fund and monitor US Post Office permits
- Ensure the security of the college's mail and keep accurate inventory of mailbox keys.
- Prepare all the copy work for the college.
- Place service calls on all multi-functioning devices (MFDs) and copiers for the college.
- Maintain inventory of toner, copier supplies and various paper types.
- Prepare monthly reports for all MFDs and copier charges for interdepartmental charges. Monitor usage and suggest adjustments to ensure the efficient use of copy machines.
- Check out Prepaid/Credit cards to employees making sure to follow current procedure. Electronically submit documentation once the cards are returned.
- Review and mail accounts payable checks.
- Submit monthly invoices related to this position.
- Arrive for work on time, attend work regularly, and successfully complete the responsibilities of the position.
- Comply with HutchCC policies, procedures, and practices.
- Serve actively on campus committees.
- Perform other responsibilities as assigned by the Director of Accounting Services and/or the Vice President of Finance and Operations.
- High school diploma or equivalent required.
- Strong clerical skills and great customer service.
- The ability to work professionally with staff, faculty, and the public.
- The ability to be accurate and attentive to detail.
- Physical requirements include the ability to operate office equipment. Must be able to lift up to 50 pounds multiple times throughout the day. Excellent verbal, written and listening skills; sit and/or stand for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer, and to operate additional office equipment; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; use appropriate judgment and to apply tact and courtesy in difficult situations; understand words and respond effectively and appropriately; attentive to detail, accurately follow written and verbal instructions, work independently, light to medium/Indoor work environment with a substantial amount of keyboarding required.
- Mental requirements include the ability to learn and comprehend basic instructions about the position.
- Physical and mental qualifications must be performed with or without reasonable accommodation.
- The qualifications listed are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties.
HOURLY RATE and STATUS:
The hourly rate of pay is commensurate with qualifications, as determined by HutchCC administration. This full-time support staff position is 12 month annual, benefit eligible, at-will, and nonexempt.