AP/Payroll Specialist

Job Description
Job Title: Payroll/AP Specialist
Job Code: PYRLSOC
Job Family: Finance and Accounting
Location: Cincinnati, OH (On-Site)
Job Focus: Payroll and Accounts Payable
Exemption Status: Salaried Non-Exempt
Scope of Job:
This position is responsible for supporting the day-to-day operational activities of payroll and accounts payable. Prepares and processes payroll and associated information. Collates and verifies data and inputs into the payroll system. Updates payroll records and processes routine changes to employee records. Performs basic reconciliation and auditing processes during each pay cycle. Responds to pay-related inquiries from staff. Research and resolve errors or omissions. May prepare and submit reports and forms required by IRS or other regulatory bodies. Follows all processing procedures, adheres to policies, and maintains confidentiality. Manages ADP to ensure all the latest system and compliance updates are properly maintained. Reviews purchase orders, statements, and invoices to verify amounts owed. Records and processes payments for vendor invoices in accordance with internal accounting policies and oversees payment schedules. Maintains and reconciles accounts payable ledger to validate charges and ensure accurate and timely payments. Responds to vendor inquiries and assists with the research of any discrepancies in billings and payments. May utilize accounting software and systems to manage invoices and payments. Supports monthly, quarterly, and annual accounting close processes and reporting. Evaluates accounting processes and systems and implements optimizations.
Essential Job Functions and Responsibilities:
Payroll:

• Process weekly payroll for hourly and salary employees according to Company policies across multiple departments and sites/companies.
• Ensure compliance with federal, state, and local wage and hour laws and best practices.
• Process garnishments and/or child support orders according to legal and state requirements.
• Research, review, and resolve issues, discrepancies related to time and attendance, payroll, and/or HR records.
• Updates Payroll on problems with the HRIS system or related procedures. Recommends updates to settings and processes.
• Creates and/or prepares a variety of reports, correspondence and analyses that include payroll and HR related summaries, such as hours worked, earnings, tax deductions, Federal and State Leave, and non-taxable wages.
• Ensures accurate and timely notifications to Users regarding all changes or modifications as they pertain to the payroll and/or human resources processes.
• May verify attendance, hours worked, and pay adjustments are accurate for payroll processing.
• Maintain accurate payroll records and generate reports for management and auditors.
• Oversee employee benefit deductions, garnishments, and 401(k) contributions.
• Prepare and file quarterly and annual payroll tax reports (e.g., W-2s, 941s).
• Partner with HR to ensure accurate employee data and benefit deductions.
• Lead any payroll system transitions, consolidations or migrations.
• Process expense reimbursements.

Accounts Payable:

• Date stamp and sort all invoices received through mail and email.
• Scan invoices into SAP Concur invoice processing system for OCR recognition and review details for accuracy/correct, as necessary.
• Enter invoices into ERP system.
• Match invoices with electronic purchase orders and verify receipt of goods or service.
• Code accounts payable documents according to company procedures.
• Maintain and file all approved invoices and other applicable supporting documentation.
• Research and address pricing and receiving issues with proper parties.
• Verify receipt and accuracy of EDI invoices.
• Match invoices to ACH vouchers/checks to ensure accuracy.
• Communicate with suppliers regarding discrepancies and/or payment issues.
• Verify supplier banking information and enter/update supplier payment details.
• Process expense reimbursements.
• Collaborate with production and supporting departments to ensure the food safety and quality of our products.
• Perform other duties as assigned.

Education: Associate degree in accounting preferred.
Experience: 3-5 years of Payroll and Accounts Payable. Experience with ADP, Concur and Oracle a plus.
Competencies : Payroll Systems/Processing/Filing, Account Reconciliation, Accounts Payable, GAAP Standards, Accounting Software, Detail Oriented, Strong Communication Skills, Organizational Skills, Integrity, Problem Solving, Issue Resolution, Accountability, Work Quality, Time Management, and Operational Excellence.
Physical Requirements: Requires prolonged sitting and continuous use of computer. May lift, carry, push, or pull objects up to 10 lbs.