City of Anaheim, CA

Part Time Senior Program Specialist - Contract Classes

City of Anaheim, CA, Anaheim

Salary: $21.05 - $26.87 Hourly
Location : City of Anaheim, CA
Job Type: Part Time
Job Number: 2025-00170
Department: Community Services - Recreation
Opening Date: 08/01/2025
Closing Date: 8/15/2025 5:00 PM Pacific
Description
The City of Anaheim Community Services is seeking a Senior Program Specialist for our Contract Classes Program . This is a part-time year round position averaging approximately 30 hours per week, however no minimum number of hours are guaranteed and a limited number of weekend,night and holidays are included. Under minimal supervision, this position performs a variety ofduties to assist with the coordination of recreation contract classes, and communication with thepublic via telephone, front counter, mail and email; including enteringcourse and instructor information in the CivicRec software program, reserving facilities, processing instructor payments, drafting instructor contracts, preparing and processing instructor contracts, preparing and tracking instructor insurances, finding new and exciting classes to offer residents, performing class visitations and evaluations, preparing content to advertise classes and camps through various social media platforms, assisting in the production of the Activity Guide, notifying patrons andfacility staff of course cancelations or changes, attending community events as a marketing ambassador for the department, initiating refund requests, processing Anaheim Community Foundation Scholarships applications, and performing other related work as required by the Community Services Department.
DISTINGUISING CHARACTERISTICS: This is the journey level classification in the Recreation Services series. Incumbents are responsible for program planning, staff supervision and administration for a particular recreational services program or functional area.
Essential Functions
Responsibilities and duties may include, but are not limited to, the following:

Assist the Community Services Coordinator with contract recreation class programming.
Enter course and instructor information into the CivicRec software program.
Solicit reviews and offer recommendations for new contract class proposals.
Prepare, process and track instructor contracts and instructor insurances.
Perform class visitations and evaluations.
Compile evaluation/survey results.
Prepare content to advertise classes and camps through various social media platforms.
Assist in the production of the quarterly Activity Guide.
Process Anaheim Community Foundation Scholarship applications.
Recruit and conduct orientations for new contract recreation instructors.
Prepare instructor payments and miscellaneous reports.
Provide program information to the public via telephone, front counter, mail and e-mails.
Faxes, e-mails and mails materials.
Assists in general event planning.
Plan, organize, implement, lead, and assist in one or more recreation program, activities, and/or systems at one or multiple sites.
Plan, develop, and provide recreation program work; research excursion sites; communicate status of activities and services to appropriate personnel.
Assist in ordering supplies and materials for projects and activities; reserve needed buildings and equipment.
Assist in the recruitment and selection of staff and volunteers; provide training, orientation, and guidance to assigned staff; provide input to performance evaluations.
Monitor facility use; open, close, and secure buildings for events and assist in the supervision and preparation of the facility and amenities for patron use.
Train staff and volunteers in work methods and relevant safety precautions.
Act as a City representative, in person and over the phone, to patrons and the general public concerning questions, problems, concerns, and activities in the provision of recreation program operations, activities, and services.
Document all incidents involving injury, behavioral problems, and/or any unusual events; communicate as appropriate to supervisor, parents, and others.
Update and implement policies and procedures, including standard operating procedures for assigned programs and facilities.
Participate in ensuring compliance with relevant permitting and licensing laws and guidelines; maintain and update all records required by Federal, State, and local regulatory agencies; interpret and apply policies, procedures, laws, codes, and regulations; assist in education about the enforcement of rules and regulations; ensure adherence to rules and ordinances.
Ensure the safety of the public and staff at all times by inspecting, patrolling, monitoring, and instructing on the safe use of program facilities, equipment, and supplies; maintain a safe, clean, and tidy environment; report unsafe conditions or illegal activities.
Assist and participate in recreation services special events, including setting up and taking down equipment and materials and facilitating activities.
Develop and prepares brochures, flyers, newsletters, and other materials; process registration in the Department's program registration and facility reservation system, fees, refunds and deposits.
Attend regular staff meetings; maintain positive working relationships with co-workers, other departments and outside agencies.
Administer basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) as necessary.
Recruit, train, direct, evaluate, and supervise the work of subordinate staff and volunteers.
Supervise, coordinate, and evaluate a variety of recreational programs.
Organize a variety of tasks, track program information, track staff/volunteer hours, prepare reports, and maintain logs, work schedules, delivery routes, and financial records.
Order and maintain program supplies, equipment, and informational literature.
Prepare, understand, and interpret written and oral instructions, policies and procedures.
Assist in the coordination of special events; arrange for staffing of special events booths and deliveries of publicity materials.
Respond to citizen's requests and complaints; follow up and provide solutions to citizen problems
Provide information, referral, and assessments; coordinate emergency assistance, and senior wheels transportation program; assist with special events and fundraisers; develop and distribute program publicity; serve as liaison to community committees.
Supervise and coordinate annual instructor evaluation process;
Create advertising contact and mailing list for newspapers, cable, radio, internet; coordinate marketing information and send out regularly scheduled new release packets; create fliers, forms, letters, activity guide copy, and write press releases.
Reserve facilities and process registrations as needed; cancel courses in CLASS and notify patrons and community center staff of course cancellations; process refunds and Anaheim Community Foundation scholarship applications.
Prepare community center calendars for scheduling of the proposed upcoming session of recreation classes.
Serve as a liaison between the City and cable company in updating Channel 3 Slides; assist in the maintenance and updating of the Division's website.
Assist in producing fundraising materials such as letters, lists, proposals, and brochures; assist in the management of fundraising records; contact prospects by phone or written correspondence to seek donations.
Maintain positive working relationships with co-workers, other departments, and outside agencies; maintain high level of customer service, courtesy, and professionalism for all public contacts; communicate effectively with the public and with co-workers; establish cooperative working relationships.
Perform related duties and responsibilities as required.

Qualifications
Experience: Two (2) years journey level experience related to the recreational program to which assigned, including supervision of employees and volunteers. Experience in employee and volunteer supervision and recreation/community facility site management and overview.
Knowledge of:

Basic principles of employee and volunteer supervision and training.
Principles, practices, and service delivery needs related to the program area(s) to which assigned.
Procedures for overseeing; planning, implementing, and maintaining a variety of recreation and leisure activities and programs; recreational, cultural, age-specific, and social needs of the community.
Applicable Federal, State, and local laws, regulations, codes, and guidelines related to the program area and facilities to which assigned.
Recreation site management and oversight; safety principles and practices, including basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) methods; applicable safety precautions and procedures related to the program area(s) and facilities to which assigned.
Principles and practices of basic public relations techniques.
Principles and procedures of record keeping, cash handling, and report preparation; business arithmetic and statistical techniques.
Modern office practices, methods, computer equipment and computer applications.
English usage, spelling, vocabulary, grammar, and punctuation; techniques for effectively dealing with individuals of various ages, various socio-economic and ethnic groups, and effectively representing the City in contact with the public.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff.

Ability to:

Plan, oversee, implement, and coordinate assigned recreation program operations and activities, as well as staff, contractors, and volunteers.
Plan and prepare recreation activities, reports, and other related program materials.
Monitor program budget revenue and expenditures.
Understand the organization and operation of recreation programs and facilities necessary to assume assigned responsibilities.
Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
Work independently while supervising facilities and user groups; understand, interpret, and apply facility use policies and procedures.
Provide courteous assistance to facility patrons; lift and move tables and chairs and arranging facilities for community events and/or meetings.
Handle rescues, medical emergencies and injuries in a calm and effective manner, including providing basic first aid and adult and/or child cardiopulmonary resuscitation (CPR).
Maintain facilities and equipment in a clean, safe, and secure manner.
Learn and operate the Department's program registration and facility software system.
Operate modern office equipment including computer equipment and software programs.
Maintain accurate logs, records, and written records of work performed.
Use English effectively to communicate in person, over the telephone, and in writing; use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

License/Certification Required: Possession of a valid California Driver's License by date of appointment.
Note: Possession of a current (less than two years) tuberculosis clearance slip by date of appointment. Fingerprinting at the time of hire is a state-mandated requirement for all employees having direct contact with minors
Supplemental Information
This is a part-time position usually averaging 20-30 hours per week. A minimum number of hours is not guaranteed.
IMPORTANT APPLICATION INFORMATION AND INSTRUCTION
Applications will be accepted until Fri da y, August 15, 2 025 at 5:00PM. Applicants are encouraged to apply early. Applications will not be accepted after this deadline.
The selection process will consist of a minimum of skills examination and oral interview.
The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.
Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.
The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.
Equal Opportunity Employer
RETIREMENT - Anaheim employees become members of the California Public Employees' Retirement System (CalPERS).
Employees hired prior to or after January 1, 2013, who are an existing CALPERS member or a member of an agency with reciprocity with the City of Anaheim, will be enrolled in the 2.7% @ 55 CalPERS retirement benefit formula. Employees' contribute 4.75% on a pre-tax basis for this enhanced retirement benefit.
Employees hired after January 1, 2013 , who have never been a CALPERS member, or is a member of a retirement system (CalPERS or reciprocal) but has a break in service longer than six (6) months, will be enrolled in the 2% @ 62 CALPERS benefit formula. Employees contribute 6.75% of the normal benefit costs for this retirement benefit.
Members are eligible for a pension at retirement with five or more years of full - time equivalent service and age 55.
DEFERRED COMPENSATION PLAN (457): The City of Anaheim enrolls part-time 20-Hour employees in a Deferred Compensation Plan (457). Employees contribute 7.5% of their earnings (before taxes).
Part time 30-hour and 20-hour Employees hired after March 31, 1986 pay 1.45% contribution towards the Medicare Plan. The City does not participate in Social Security.
01
Do you have background, experience and/or education related to this position?

02
If you answered YES to the question above, please describe in detail your background, education, and experience related to the position. If you answered NO, indicate N/A.
03
Regarding your background, education and experience to the question above, please indicate length of experience.

2 Years or more
More than 1 year
6 months to 1 year
Less than 6 months

04
Please indicate your length of Supervisory experience with Full Time staff, Part Time staff, Contractors, and/or Volunteers:

2 years or more
More than 1 year
6 months to 1 year
Less than 6 months

05
Please rate your level of proficiency in CivicRec Software:

Advanced
Intermediate/Moderate
Basic
No proficiency

06
Explain in detail your level of proficiency in CivicRec Software.
07
Please rate your level of proficiency in Microsoft Office Suite:

Advanced
Intermediate/Moderate
Basic
No Proficiency

08
Explain in detail your level of proficiency in Microsoft Office Suite.
09
Are you available to work early morning hours, weekdays, nights, and occasional weekends?

10
If you answered NO to the question above, please list dates and times you are available to work. If you answered YES, please enter N/A.
11
Do you possess a valid California driver's license?

Yes
No - I am eligible to obtain by date of hire.
No - I am not eligible to obtain a California driver's license.

12
This position requires the ability to lift or move up to 50 pounds, as well as active participation in program activities with the ability to walk, run, and bend.Do you understand this requirement?

13
I understand that incumbents of this position require a current (less than two years) tuberculosis clearance slip by the date of appointment and that, as a continued requirement for employment in the position, incumbents will have to renew their clearance every four (4) years ( two (2) if a chest X-ray is required).

Required Question