Benefits Administrator

We are seeking an experienced and dynamic Benefits Administrator who will be responsible for assisting the Director of Payroll and Benefits with all benefits related functions. This includes, but not limited to, maintaining practices that ensure compliance with federal, state, and local benefits regulations as well as timely and accurate processing of enrollment/disenrollment, changes, claims, billing, and distributions/payments. The Benefits Administrator will play a crucial role in communicating benefits information to employees.

Responsibilities:

• Administer and manage all employee benefit programs including health, dental, vision, life insurance, disability, 401(k), wellness, and leave of absence programs.
• Act as the main point of contact for benefits-related questions, resolving employee/property inquiries.
• Collaborate with insurance providers and brokers to manage enrollment, changes, and billing
• Prepare and file benefit related filings (1095, Health Care Ordinances, PCori, etc).
• Monitor and ensure compliance with ERISA, ACA, HIPAA, COBRA, and other federal/state benefits regulations.
• Maintain accurate records in ADP Workforce Now and benefits administration systems, and audit regularly for accuracy.
• Prepare reports, analyze utilization data, and make recommendations for plan design or vendor changes.
• Assist with annual benefits open enrollment process, including materials preparation, communication strategy, and system updates.
• Partner with payroll and finance teams to ensure proper deductions and benefit cost allocations.
• Support wellness initiatives and employee engagement strategies related to benefits.
• Coordinate transfer of data to external contacts for services, premiums, and plan administration.
• Document and maintain administrative procedures for assigned benefits processes.
• Coordinate daily benefits processing. Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, QDROs, QMCSOs, distributions, loans, hardships and compliance testing.
• Gather employee data and oversee the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans.

Requirements:

• Bachelors degree in Human Resources, Business Administration, or related field preferred.
• Minimum of 4+ years of experience in benefits administration/management.
• Strong knowledge of employee benefit programs and regulatory requirements.
• Proficiency in HRIS systems (ADP experience a plus) and Microsoft Office Suite.
• Exceptional attention to detail and accuracy in data management and communication.
• Excellent interpersonal and communication skills with a customer-service mindset.
• Ability to handle sensitive and confidential information with discretion.

Source: Hospitality Online