The University of Oklahoma
*Sr Admin/Fin Coordinator
The University of Oklahoma, Oklahoma City, Oklahoma, United States, 73116
Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities.
Duties:
Provides administrative and financial management to a department or college by performing accounting, financial analysis, payroll, project coordination, personnel and administrative coordination, and event planning.
Manages all departmental accounts.
Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions, and transfers.
Creates cost spending certification reports.
Monitors and ensures money is spent correctly.
Sets up new vendors and ensures invoices are on the correct accounts.
Makes cash deposits into special accounts.
Maintains budget and grant administration,
Pcard management, and OU Foundation funds.
Acts as the payroll coordinator for the department or provides oversight.
Coordinates and carries out projects or assignments requiring initiative,
independent action and specialized knowledge or expertise.
May include producing in-house publications, performing public relations functions, and monitoring staff to ensure guidelines and procedures are followed. Completes new employee paperwork and ensures accuracy. Contacts various offices to request information as needed. Opens and monitors positions in PeopleSoft, updates time supervisor, assigns required trainings, and runs reports as needed. May conduct some training of office personnel. Secures computer access. Works with Human Resources Department on various issues. Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees. Solves departmental problems as they arise. Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations. Coordinates special events, to include but not limited to ordering catering, mailing invitations, setting up PA system, assisting speakers, and reserving rooms. Oversees records maintenance (inventory, personnel, office files, etc.) Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests. Performs various duties as needed to successfully fulfill the function of the position.
May include producing in-house publications, performing public relations functions, and monitoring staff to ensure guidelines and procedures are followed. Completes new employee paperwork and ensures accuracy. Contacts various offices to request information as needed. Opens and monitors positions in PeopleSoft, updates time supervisor, assigns required trainings, and runs reports as needed. May conduct some training of office personnel. Secures computer access. Works with Human Resources Department on various issues. Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees. Solves departmental problems as they arise. Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations. Coordinates special events, to include but not limited to ordering catering, mailing invitations, setting up PA system, assisting speakers, and reserving rooms. Oversees records maintenance (inventory, personnel, office files, etc.) Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests. Performs various duties as needed to successfully fulfill the function of the position.