Virginia Commonwealth University
GRANTS RESEARCH ADMINISTRATOR (Pre- and Post-Award)
Virginia Commonwealth University, Richmond, Virginia, United States, 23214
GRANTS RESEARCH ADMINISTRATOR (Pre- and Post-Award)
Benefits of working at VCU
All full-time university staff are eligible for VCU's robust benefits package that includes: comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefit, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more. Learn more about VCU's benefits here.
Job Code 34124
Recruitment Pool All Applicants
Posting Number req7000
Unit College of Humanit and Sciences MBU
Department CHS Sponsored Programs Office
Department Website Link https://intranet.chs.vcu.edu/chs-offices/sponsored-programs/
Location VCU
Address 828 West Franklin Street, Richmond, VA 23284 USA
Duties & Responsibilities
Summary:
TheCollege of Humanities and Sciences Sponsored Programs Office (CHS-SPO) isseeking applicants to a Grants Research Administrator position. This positionwill primarily be responsible for the day-to-day aspects of pre and post-awardresearch administration. Pre-award expectations include reviewing fundingopportunities, budget development, coordinating subcontract arrangements, etc.Post-award expectations include award verification and set up, preparation ofsponsor required financial reports, index reconciliation, and review/submissionof various post-award administrative tasks (i.e., NCEs, re-budgeting requests,prior approval requests, and etc.) for an assigned grants portfolio. We areseeking to hire two successful candidates from this posting responsible forpre-award duties and post-award duties. The individual(s) will be expected towork both independently and collaboratively with the CHS-SPO Team.
VCU combines learning, research, creativity, service and discovery with acommitment to inclusive excellence. Ranked by U.S. News as one of the 30 "mostinnovative" public universities in the country, VCU is a premier, urban, publicresearch university home to multiple nationally ranked programs. Here yoursuccess is supported, and your career can thrive.
VCU is proud to support and prioritize the hiring of veterans. As part of thiscommitment, your years of military service can be credited toward our leaveplan, potentially increasing your annual leave accrual.
The position falls underthe Associate Research Administrator classification within VCU's Research andInnovation job family. For additional details, please visit VCU HumanResources' Job Family and Salary Ranges, https://insidehr.vcu.edu/guidelines/compensation/job-families-and-salary-ranges/.
Typical Duties
Pre-AwardDuties •Assist with grant proposal processing tasks including preparation of grant,subcontract, and contract proposals for new research projects andcontinuation/supplemental funding proposals for existing projects •Thoroughly review funding opportunity announcements •Assist faculty with budget development •Review proposal documents for compliance, completion of internal and sponsorforms (budget justifications, biographical sketches, institutional backgrounddescriptions, etc.) •Prepare proposals in the university's grant management system, RAMS-SPOT,and/or directly in the sponsor portal, in a timely manner to successfully meetthe grant proposal deadline
Post-Award Duties •Perform monthly financial reconciliation of assigned sponsored program indexes •Fulfill grant management responsibilities (e.g., award review and setup, nocost extensions (NCEs) prior approval requests, re-budgeting requests, andeffort reporting) •Provide detailed review and analysis of award agreements and contractdocuments to maintain compliance with local, state, university, and federalregulations •Initiate and complete labor distributions and/or post cost transfer requestsas needed •Assist faculty with grant financial reports •Initiate the grant close out process at the conclusion of research projects
The individual will be expected to work collaboratively with VCU's Office ofGrants & Contracts to resolve accounting issues as well as VCU's Divisionof Sponsored Programs to coordinate the submission of grant proposals and postaward administrative actions and reports.
As a member of the CHS-SPO Team, the individual will assist in providinganswers and education to College of Humanities and Sciences' employees onissues pertaining to grants and federal compliance. This position will completeother duties as assigned in a timely and professional manner as requested bythe Director of CHS-SPO.
Qualifications
Minimum Qualifications
•Bachelor'sdegree in related field and/or two or more years of experience in researchadministration •Ability to work well under deadline pressures, exhibiting sound judgementwithout sacrificing accuracy or customer service in a fast-paced environment •Demonstratedexperience working in and fostering an environment of respect, professionalism,and civility with a population of faculty, staff, and students from variousbackgrounds and experiences, or a commitment to do so as a member of VCU •Knowledge and experience in working with grant and contract procedures •Ability to apply and interpret university and federal policies, procedures,laws, and regulations concerning sponsored projects •Open and collaborative style that encourages teamwork and cooperation •Excellent computer skills in the use of MS Office with emphasis on Excelspreadsheets and MS Word processing •Knowledge of various electronic sponsor portal systems •Ability to prioritize work and handle multiple priorities simultaneously •Ability to reason, think logically, and analyze situations to achieveresolution of problems or concerns •Demonstrated ability to research, investigate, analyze, and evaluate allproject related data regarding budgets and expenditures for each assignedproject •Exceptional communication, organization skills, customer service, andinterpersonal skills •Must have the ability to effectively and clearly answer inquiries of faculty,staff, and sponsors •Knowledge of state and federal regulations related to research administration,including Uniform Guidance (2CFR200), and Cost Accounting Standards •Must demonstrate an interest and willingness to learn the ins and outs of pre- andpost-award grant administration
Preferred Qualifications
Certifications such asCertified Research Administrator (CRA), Certified Financial ResearchAdministrator (CFRA), Certified Pre-Award Administrator (CPRA) or relevantcertification in Project Management
Job Specific Physical and Cognitive Requirements
PhysicalDemands Light lifting ( Emotional Demands Fast pace essential Averagepace marginal Multiple stimuli essential Frequent change essential Intense customer interaction essential
Mental/SensoryDemands Memory essential Reasoning essential Hearing essential Reading essential Analyzing essential Logic essential Verbal communication essentialWritten communication essential
FLSA University Employee
Job FTE 1
Exemption Status Exempt
Restricted Position No
E-Class UF - University Employee FT
Job Category University Employee
ORP Eligible No
Salary Range $50,000 to $70,000
Compensation Type Salaried
Target Hire Date 9/25/2025
Contact Information for Candidates
Angela Reynolds areynolds2@vcu.edu
Documents Needed to Apply Cover letter, resume, list of three professional references and their contact information.
Benefits of working at VCU
All full-time university staff are eligible for VCU's robust benefits package that includes: comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefit, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more. Learn more about VCU's benefits here.
Job Code 34124
Recruitment Pool All Applicants
Posting Number req7000
Unit College of Humanit and Sciences MBU
Department CHS Sponsored Programs Office
Department Website Link https://intranet.chs.vcu.edu/chs-offices/sponsored-programs/
Location VCU
Address 828 West Franklin Street, Richmond, VA 23284 USA
Duties & Responsibilities
Summary:
TheCollege of Humanities and Sciences Sponsored Programs Office (CHS-SPO) isseeking applicants to a Grants Research Administrator position. This positionwill primarily be responsible for the day-to-day aspects of pre and post-awardresearch administration. Pre-award expectations include reviewing fundingopportunities, budget development, coordinating subcontract arrangements, etc.Post-award expectations include award verification and set up, preparation ofsponsor required financial reports, index reconciliation, and review/submissionof various post-award administrative tasks (i.e., NCEs, re-budgeting requests,prior approval requests, and etc.) for an assigned grants portfolio. We areseeking to hire two successful candidates from this posting responsible forpre-award duties and post-award duties. The individual(s) will be expected towork both independently and collaboratively with the CHS-SPO Team.
VCU combines learning, research, creativity, service and discovery with acommitment to inclusive excellence. Ranked by U.S. News as one of the 30 "mostinnovative" public universities in the country, VCU is a premier, urban, publicresearch university home to multiple nationally ranked programs. Here yoursuccess is supported, and your career can thrive.
VCU is proud to support and prioritize the hiring of veterans. As part of thiscommitment, your years of military service can be credited toward our leaveplan, potentially increasing your annual leave accrual.
The position falls underthe Associate Research Administrator classification within VCU's Research andInnovation job family. For additional details, please visit VCU HumanResources' Job Family and Salary Ranges, https://insidehr.vcu.edu/guidelines/compensation/job-families-and-salary-ranges/.
Typical Duties
Pre-AwardDuties •Assist with grant proposal processing tasks including preparation of grant,subcontract, and contract proposals for new research projects andcontinuation/supplemental funding proposals for existing projects •Thoroughly review funding opportunity announcements •Assist faculty with budget development •Review proposal documents for compliance, completion of internal and sponsorforms (budget justifications, biographical sketches, institutional backgrounddescriptions, etc.) •Prepare proposals in the university's grant management system, RAMS-SPOT,and/or directly in the sponsor portal, in a timely manner to successfully meetthe grant proposal deadline
Post-Award Duties •Perform monthly financial reconciliation of assigned sponsored program indexes •Fulfill grant management responsibilities (e.g., award review and setup, nocost extensions (NCEs) prior approval requests, re-budgeting requests, andeffort reporting) •Provide detailed review and analysis of award agreements and contractdocuments to maintain compliance with local, state, university, and federalregulations •Initiate and complete labor distributions and/or post cost transfer requestsas needed •Assist faculty with grant financial reports •Initiate the grant close out process at the conclusion of research projects
The individual will be expected to work collaboratively with VCU's Office ofGrants & Contracts to resolve accounting issues as well as VCU's Divisionof Sponsored Programs to coordinate the submission of grant proposals and postaward administrative actions and reports.
As a member of the CHS-SPO Team, the individual will assist in providinganswers and education to College of Humanities and Sciences' employees onissues pertaining to grants and federal compliance. This position will completeother duties as assigned in a timely and professional manner as requested bythe Director of CHS-SPO.
Qualifications
Minimum Qualifications
•Bachelor'sdegree in related field and/or two or more years of experience in researchadministration •Ability to work well under deadline pressures, exhibiting sound judgementwithout sacrificing accuracy or customer service in a fast-paced environment •Demonstratedexperience working in and fostering an environment of respect, professionalism,and civility with a population of faculty, staff, and students from variousbackgrounds and experiences, or a commitment to do so as a member of VCU •Knowledge and experience in working with grant and contract procedures •Ability to apply and interpret university and federal policies, procedures,laws, and regulations concerning sponsored projects •Open and collaborative style that encourages teamwork and cooperation •Excellent computer skills in the use of MS Office with emphasis on Excelspreadsheets and MS Word processing •Knowledge of various electronic sponsor portal systems •Ability to prioritize work and handle multiple priorities simultaneously •Ability to reason, think logically, and analyze situations to achieveresolution of problems or concerns •Demonstrated ability to research, investigate, analyze, and evaluate allproject related data regarding budgets and expenditures for each assignedproject •Exceptional communication, organization skills, customer service, andinterpersonal skills •Must have the ability to effectively and clearly answer inquiries of faculty,staff, and sponsors •Knowledge of state and federal regulations related to research administration,including Uniform Guidance (2CFR200), and Cost Accounting Standards •Must demonstrate an interest and willingness to learn the ins and outs of pre- andpost-award grant administration
Preferred Qualifications
Certifications such asCertified Research Administrator (CRA), Certified Financial ResearchAdministrator (CFRA), Certified Pre-Award Administrator (CPRA) or relevantcertification in Project Management
Job Specific Physical and Cognitive Requirements
PhysicalDemands Light lifting ( Emotional Demands Fast pace essential Averagepace marginal Multiple stimuli essential Frequent change essential Intense customer interaction essential
Mental/SensoryDemands Memory essential Reasoning essential Hearing essential Reading essential Analyzing essential Logic essential Verbal communication essentialWritten communication essential
FLSA University Employee
Job FTE 1
Exemption Status Exempt
Restricted Position No
E-Class UF - University Employee FT
Job Category University Employee
ORP Eligible No
Salary Range $50,000 to $70,000
Compensation Type Salaried
Target Hire Date 9/25/2025
Contact Information for Candidates
Angela Reynolds areynolds2@vcu.edu
Documents Needed to Apply Cover letter, resume, list of three professional references and their contact information.