University of Chicago
Centralized Fellowship Education Coordinator
University of Chicago, Chicago, Illinois, United States, 60290
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Centralized Fellowship Education Coordinator
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BSD PED - Medical Education - Fellowship Department
BSD PED - Medical Education - Fellowship
About The Department
The Pediatric Medical Education Office (Comer Children's Hospital at the University of Chicago) manages and oversees the Pediatric Residency Program as well as fourteen (14) ACGME-accredited Pediatric Subspecialty Fellowship Training Programs in all aspects of education and accreditation requirements. The University of Chicago Comer Children's Hospital is dedicated to excellence in graduate medical education. Our GME programs are designed to cultivate caring, compassionate pediatric physicians who become lifelong learners always capable of providing the highest level of medical care.
Job Summary
The Centralized Fellowship Coordinator oversees the programmatic accreditation and compliance for 4-5 subspecialty training programs and their trainees. The coordinator must become competent and knowledgeable in all ACGME and Board requirements for assigned programs/trainees and ensure annual reporting is submitted in a timely fashion. This position requires a high level of organization to ensure each program, their trainees, and their Program Director(s) needs are met. They work in partnership with additional Centralized Fellowship Coordinators within the office, the Director of Medical Education, and the Director of Fellowship Training and are integral in the development and implementation of new initiatives.
Responsibilities
Under the general supervision of the Director of Medical Education, Director of Fellowship Programs, Associate Chair of Education, and Centralized Fellowship Education Specialist, direct and oversee the administrative accreditation activities of four-five (4-5) ACGME-accredited Pediatric Fellowship Programs. Develop unique knowledge of the ACGME and Program Requirements, policies, and procedures for each of their assigned ACGME-accredited training programs. Oversee and manage ACGME new program applications and ACGME site visits (as applicable). In consultation with the Fellowship Program Director(s), Associate Chair of Education, Director of Fellowships, and Medical Education Office, develop the annual program evaluations and action plans for each academic year submit all required documentation to UCM GME and ACGME WebADS. Join with medical education office and institutional leadership to develop and implement new systems and administrative policies, educational programs, and compliance/evaluation/accreditation strategies. Oversee and monitor the resident management system (MedHub), including, scheduling, evaluation, and quarterly/yearly compliance requirements for each training program, including quarterly tracking (evaluation completion, clinical work hour submission, conference attendance, procedures, etc.). Compile and analyze data for quarterly compliance deadlines, create semi-annual review documentation, oversee clinical competency committee organization/reporting, and ensure milestone data is accurately submitted. Develop knowledge of all Board Requirements for each of the assigned training programs; ensure trainees are meeting their scholarly expectations on an annual basis. Oversee and conduct internal program reviews as required by UCM GME/Finance in addition to overseeing preparation for external audits by the ACGME. Develop and maintain processes and documentation of files associated with current fellows and alumni; maintain integrity of alumni database, work with Medical Education office to ensure verifications are completed and returned per ACGME guidelines. Oversee the organization, coordination, and evaluation of various fellow curricula/resources, including the semi-annual educational conferences. Create/update program agreements, malpractice, and offsite rotation documentation in compliance with Institutional protocols. In conjunction with other Fellowship Education Coordinator(s), develop and implement methods and procedures for accomplishment of short and long-term programmatic initiatives and aims. Evaluate and track the degree to which programs objectives are achieved and provide feedback/reports to Fellowship Program Directors, Associate Chair of Education, Director of Fellowship Programs, and Medical Education Administrator. Participates in day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC). Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations. Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees. Performs other related work as needed.
Education
Minimum Qualifications
Minimum requirements include a college or university degree in related field.
Work Experience
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications
Preferred Qualifications
Experience
Working experience with Graduate Medical Education Program(s) and Databases (i.e. ACGME WebADS, ERAS, MedHub, etc.).
Preferred Competencies
Familiarity with general business practices. Commitment to providing a high level of service and working in a team environment. High degree of professionalism. Communicate effectively in both a written and oral format with a broad range of individuals within and external to the University of Chicago community. Ability to simultaneously oversee and organize multiple projects with competing deadlines.
Working Conditions
Office Environment (shared, open space).
Application Documents
Resume (required) Cover letter (required)
When applying, the document(s)
MUST
be uploaded via the
My Experience
page, in the section titled
Application Documents
of the application.
Job Family
Healthcare & Medical Services
Role Impact
Individual Contributor
Scheduled
Weekly Hours
40
Drug Test Required
Yes
Health Screen Required
Yes
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$60,000.00 - $90,000.00
The included pay rate or range represents the Universitys good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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Centralized Fellowship Education Coordinator
role at
University of Chicago 1 week ago Be among the first 25 applicants Join to apply for the
Centralized Fellowship Education Coordinator
role at
University of Chicago Get AI-powered advice on this job and more exclusive features. Department
BSD PED - Medical Education - Fellowship Department
BSD PED - Medical Education - Fellowship
About The Department
The Pediatric Medical Education Office (Comer Children's Hospital at the University of Chicago) manages and oversees the Pediatric Residency Program as well as fourteen (14) ACGME-accredited Pediatric Subspecialty Fellowship Training Programs in all aspects of education and accreditation requirements. The University of Chicago Comer Children's Hospital is dedicated to excellence in graduate medical education. Our GME programs are designed to cultivate caring, compassionate pediatric physicians who become lifelong learners always capable of providing the highest level of medical care.
Job Summary
The Centralized Fellowship Coordinator oversees the programmatic accreditation and compliance for 4-5 subspecialty training programs and their trainees. The coordinator must become competent and knowledgeable in all ACGME and Board requirements for assigned programs/trainees and ensure annual reporting is submitted in a timely fashion. This position requires a high level of organization to ensure each program, their trainees, and their Program Director(s) needs are met. They work in partnership with additional Centralized Fellowship Coordinators within the office, the Director of Medical Education, and the Director of Fellowship Training and are integral in the development and implementation of new initiatives.
Responsibilities
Under the general supervision of the Director of Medical Education, Director of Fellowship Programs, Associate Chair of Education, and Centralized Fellowship Education Specialist, direct and oversee the administrative accreditation activities of four-five (4-5) ACGME-accredited Pediatric Fellowship Programs. Develop unique knowledge of the ACGME and Program Requirements, policies, and procedures for each of their assigned ACGME-accredited training programs. Oversee and manage ACGME new program applications and ACGME site visits (as applicable). In consultation with the Fellowship Program Director(s), Associate Chair of Education, Director of Fellowships, and Medical Education Office, develop the annual program evaluations and action plans for each academic year submit all required documentation to UCM GME and ACGME WebADS. Join with medical education office and institutional leadership to develop and implement new systems and administrative policies, educational programs, and compliance/evaluation/accreditation strategies. Oversee and monitor the resident management system (MedHub), including, scheduling, evaluation, and quarterly/yearly compliance requirements for each training program, including quarterly tracking (evaluation completion, clinical work hour submission, conference attendance, procedures, etc.). Compile and analyze data for quarterly compliance deadlines, create semi-annual review documentation, oversee clinical competency committee organization/reporting, and ensure milestone data is accurately submitted. Develop knowledge of all Board Requirements for each of the assigned training programs; ensure trainees are meeting their scholarly expectations on an annual basis. Oversee and conduct internal program reviews as required by UCM GME/Finance in addition to overseeing preparation for external audits by the ACGME. Develop and maintain processes and documentation of files associated with current fellows and alumni; maintain integrity of alumni database, work with Medical Education office to ensure verifications are completed and returned per ACGME guidelines. Oversee the organization, coordination, and evaluation of various fellow curricula/resources, including the semi-annual educational conferences. Create/update program agreements, malpractice, and offsite rotation documentation in compliance with Institutional protocols. In conjunction with other Fellowship Education Coordinator(s), develop and implement methods and procedures for accomplishment of short and long-term programmatic initiatives and aims. Evaluate and track the degree to which programs objectives are achieved and provide feedback/reports to Fellowship Program Directors, Associate Chair of Education, Director of Fellowship Programs, and Medical Education Administrator. Participates in day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC). Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations. Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees. Performs other related work as needed.
Education
Minimum Qualifications
Minimum requirements include a college or university degree in related field.
Work Experience
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications
Preferred Qualifications
Experience
Working experience with Graduate Medical Education Program(s) and Databases (i.e. ACGME WebADS, ERAS, MedHub, etc.).
Preferred Competencies
Familiarity with general business practices. Commitment to providing a high level of service and working in a team environment. High degree of professionalism. Communicate effectively in both a written and oral format with a broad range of individuals within and external to the University of Chicago community. Ability to simultaneously oversee and organize multiple projects with competing deadlines.
Working Conditions
Office Environment (shared, open space).
Application Documents
Resume (required) Cover letter (required)
When applying, the document(s)
MUST
be uploaded via the
My Experience
page, in the section titled
Application Documents
of the application.
Job Family
Healthcare & Medical Services
Role Impact
Individual Contributor
Scheduled
Weekly Hours
40
Drug Test Required
Yes
Health Screen Required
Yes
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$60,000.00 - $90,000.00
The included pay rate or range represents the Universitys good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Other Job function
Job function
Education and Training Industries
Higher Education Referrals increase your chances of interviewing at University of Chicago by 2x Get notified about new Education Coordinator jobs in
Chicago, IL . Museum Educator K-12 Student Experiences
Education Coordinator - (Directly Operated Sites)-EQI
Early Education Coach - Excellence, Quality, Innovation
College Work Study - Education and HDFS Department (00010892)
Education Specialist (External Partners)
Undergraduate Social Work - Adjunct Instructor
Chicago, IL $60,000.00 - $80,000.00 1 week ago Chicago, IL $47,000.00 - $51,000.00 4 weeks ago Adult Educator - English as a Second Language (ESL)
Special Agent: Education/Teaching Expertise
Greater Chicago Area $99,461.00 - $128,329.00 1 week ago Core Instruction Curriculum Coordinator: 3rd-5th Elementary Focus
Adult Educator - English as a Second Language (ESL)
Education Resource Specialist - Foster Care Program
Chicago, IL $42,000.00 - $50,000.00 7 months ago Coordinator of Exceptional Achievers (Special Education)
Education Diverse Learner and Mental Health Manager (0-3)
1-on-1 Early Childhood Education Aide Position
Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr