Company Description:
Caputo & Associates, CPAs, a well-established accounting and advisory firm based in Rye Brook, NY, is seeking a reliable and tech-savvy Administrative Assistant to support day-to-day operations—most notably working directly with our Founder and President.
This is a unique opportunity to step into a pivotal role supporting the head of the firm after nearly 35 years of hands-on leadership. With the business busier than ever, this marks the firm’s first dedicated administrative hire—ideal for someone who is organized, proactive, and ready to make a meaningful impact.
About the Role:
The Administrative Assistant will support firm-wide operations, with a strong focus on executive support, document preparation, scheduling, and communication management. You’ll also collaborate with the accounting team on administrative needs and play a central role in keeping the office running smoothly.
Key Responsibilities:
- Provide direct administrative support to the Founder and President, including managing email correspondence and scheduling
- Organize and maintain digital and physical files and records
- Assist with spreadsheets, documents, and light reporting (Excel, Word, etc.)
- Process bill payments and track expenses
- Support general office administration and accounting team needs
- Coordinate with vendors, clients, and internal staff as needed
- Handle special projects and tasks with discretion and attention to detail
Qualifications:
- Strong computer skills, especially with Microsoft Office (Excel, Word, Outlook)
- Excellent organizational and communication abilities
- Dependable, proactive, and able to work independently
- Prior administrative or office support experience preferred
- Familiarity with basic bookkeeping or accounting processes is a plus (but not required)
Position Details:
- Flexible schedule May - December, with full-time hours required January - April
- Compensation: $55,000+ annually depending on experience (hourly or salaried)
- Benefits include: 401(k) with company match; Health insurance; Two weeks paid vacation
- Friendly, professional environment with long-term team members and strong values