Office Services Assistant

DescriptionThis is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an Office Services Assistant to join our team in our San Francisco office. This is an essential position that will require five day in-office. This role encompasses a wide range of office support responsibilities, including reception, copy center operations, conference room preparation, facilities management, print and mail services, and overall office operations.At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.On a typical day you will: Office Services/Reception Reception relief and back-upMaintain lunchroom, pantry, catering kitchen, snack areas, and shower room ensuring all areas are stocked, cleaned and organized dailySort, log and distribute daily mail, courier deliveries and interoffice mail Copy CenterLog and manage complex copy projects for attorneys, clients, and staff, ensuring all incoming jobs are scheduled and completed on time.Perform tasks such as uploading and duplicating files to thumb drives, DVDs, and CDs.Review completed work for accuracy and quality and ensure timely delivery.Operate all departmental equipment efficiently and effectively.Facilities/Conference RoomsSet up offices and workspaces for new, visiting, or relocated employees by stocking supplies, arranging furniture, moving files, coordinating artwork installation, and ensuring the space is fully prepared prior to their arrival.Assist in preparing conference center facilities to meet client-specific needs, ensuring rooms are set up to specifications.Set up and break down office supplies, food, and audio-visual equipment, including desktops, laptops, projectors, tables, and chairs.Join us if you have:3+ years of related work experience in office support, customer service, or copy/mailroom environments.GED or High School Diploma.Proficient in using computers and standard office equipment, such as fax machines, copiers, scanners, and phones. Strong computer skills with knowledge of Microsoft Outlook, Word, and Excel are required; familiarity with all MS Office products is preferred.Excellent communication abilities (verbal and written) with lawyers, clients, staff, vendors, and other business contacts.Dependable team player who thrives in a service-oriented, collaborative environment.Highly organized, detail-oriented, and capable of managing multiple projects simultaneously while meeting deadlines with minimal supervision.Proactively addresses challenges and takes ownership of tasks, especially during critical business situations.Responds promptly to client or customer issues, seeks feedback, and follows up as needed.Exercises good judgment and decision-making skills in all aspects of work.Who We AreDavis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client's and each lawyer's work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.What's in it For You?DWT offers competitive compensation in addition to ample benefits including but not limited to:Choice of health and vision insurance plans2 paid volunteer days for qualifying community service workDental planFertility and adoption benefitPaid sabbatical after 13 years of serviceTuition reimbursementCommuter benefitsRetirement contributionThis job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.California The annualized salary range for this position in San Francisco is $59,000 to $63,000 ($28.37-$30.29 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available. Davis Wright Tremaine LLP fosters a culture where all talented individuals-including those who are traditionally underrepresented in the legal profession-can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm's commitment to DEI here: Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email (email protected). #LI-AF1