Corporate Security & Office Administrator

Job Details
Job Location
Essential - Santa Ana, CA
Position Type
Full Time
Salary Range
$19.00 - $20.00 Base+Commission/month
Description
POSITION SUMMARY
The Corporate Security & Office Administrator (60 Days Temp to Hire) at Optima Tax Relief, LLC ("Optima") is located in the Santa Ana, California office and reports directly to the Business Analyst. This role is responsible for maintaining a safe and secure environment for visitors and employees, and assisting with the administrative tasks for Office Operations. This position must always be conducted in a professional manner to reflect the high standards of Optima, ensuring a positive experience for visitors by being approachable and welcoming while maintaining a safe work environment for employees. The Corporate Security & Office Administrator will act as a gatekeeper, will respond to any disturbances on the premises, and will assist with the smooth and efficient operations of Optima offices. This role must also champion Optima's culture and Core Values and help to deliver the best customer experience.
ESSENTIAL DUTIES & RESPONSIBILITIES
The essential functions include, but are not limited to the following:

• Reception Duties: answering and directing incoming calls, greeting visitors and vendors, signing for delivered packages.
• Welcome vendors, clients, team members, and other Company visitors.
• Communicate frequently with all levels of management, verbally and in writing.
• Assist with event planning and implementation, as well as attend and set up company events including offsites.
• Communicate and maintain relationships with various event and facilities vendors.
• Draft and maintain detailed records of various Office Operations purchasing orders and invoices.
• Write reports of daily activities and irregularities, such as on-site injuries, equipment or property damage, theft, presence of unauthorized persons on Company premises, or other unusual occurrences.
• Serve as liaison between local authorities and emergency response teams in cases of emergency, such as fire or presence of unauthorized persons on Company premises.
• Communicate and maintain relationships with various event and facilities vendors.
• Stock, organize, and clean employee break rooms and common areas.
• Assist in managing and responding to staff requests for office supplies.
• Monitor Company premises, parking lots, visitors, patrons, and employees to preserve order/protect company property, including escorting individuals off premises, when necessary.
• Serve as an active member of the Company Emergency Committee serving to coordinate responses to emergency situations on Company premises.
• Assist with handling of various amounts of cash and donations as well as bank deposits.
• Run errands relating to the implementation of Optima events and/or for Optima Executives.
• Respond to conference room requests and schedule conference rooms according to staff need and availability.
• Other duties as assigned.

In order to be provided the essential training required to be successful in this role, it is mandatory that you are present for and complete all essential/initial training onsite for up to 5 business days (unless prior management approval is provided). Please note that additional onsite training may be required depending on business need.
Qualifications
EDUCATION AND EXPERIENCE REQUIREMENTS

• High school diploma or equivalent education required.
• 1-2 years' relevant experience preferred.
• Event planning experience is a plus
• CA Guard Card Certified

KNOWLEDGE, SKILLS,& ABILITIES

• Excellent prioritization, organization, and multitasking skills.
• Ability to communicate and adjust with all levels of employee population.
• Ability to work with different personalities and maintain professionalism and assertiveness as needed.
• Strong attention to detail and collaboration skills.
• Ability to exercise diplomacy and maintain confidentiality of sensitive information.
• Ability to work M-F schedule with steady hours ranging from 7AM-6PM with the ability to be flexible within those time frames as needed.
• Basic experience with Google Suite and Microsoft Office Applications.
• Strong interpersonal, written and verbal communication skills.
• Strong work ethic and commitment to excellence.