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Administrative Assistant 2
Salary: $49,400.00 - $72,612.80 Annually Location: Des Moines - 50319 - Polk County, IA Job Type: Full-time Job Number: 26-00343 Agency: 282 Iowa Department of Education Opening Date: 08/11/2025 Closing Date: 8/25/2025 8:59 AM Central Iowa Department of Education's mission is ensuring all students experience a world-class education. To accomplish our mission, we need talented, passionate people working together to build an excellent education system that empowers all students to achieve their full potential. We are looking to find a highly qualified administrative professional to serve the Bureau of Iowa College Aid. This person will provide key support for Bureau programs and staff. Your Responsibilities: Serve and provide direct administrative support to Bureau staff. Offer reliable support to positions as it relates to professional level planning/development/coordination/evaluation for all program related projects. Develop tentative plans for various Bureau programs and projects. Apply specific program planning knowledge and general knowledge of public administration, communication and collaboration to task assignments in the planning process. Monitor and track progress toward program goals and objectives leveraging internal systems, data and information; identify and investigate operational problems and develop recommendations; prepare data summaries and basic drafts of supporting material for inclusion in specific project reports; review materials prepared by other organizations and bureaus for study purposes. Maintain and update program files, spreadsheets and databases; track and update program policies and operating procedures; carry out the basic aspects of review and evaluation of project proposals; track matching contribution documentation required for programs. Recognize prominent trends and patterns in the program areas assigned; serve as a member of internal teams and represent Bureau and/or Section(s) at regular and special meetings; gather, analyze and present factual information while participating in discussions and communicate management's position on specific matters; provide accurate and timely advice on matters necessary to implement directives and instructions. Plan, coordinate, and promote conferences and events; schedule appointments and conferences; arrange out-of-town travel; maintain Bureau calendars. Handle complaints and requests for information or assistance regarding Bureau operations and programs; apply and interpret rules, policies and regulations; gather background information; and prepare appropriate responses. A successful candidate will bring or have the ability and desire to learn: Passion for accomplishing common goals in pursuit of public service Ability to work collaboratively on, and provide leadership for, high-performing teams Ability to work independently, moving projects forward with minimal supervision Strong written and verbal communication skills Ability to interpret and break down highly technical and regulatory language, and present information in an understandable manner Conflict resolution and interpersonal skills Desire to work with diverse teams and stakeholders Whats in it for you? Opportunities to make a widespread difference in the lives of children, their families, and Iowa communities Collaborative, positive work environment Talented and passionate work colleagues that will help you learn and grow Opportunities to collaborate with experts from around the country Employee discounts from a variety of vendors Competitive salary and benefits package: Minimum Qualification Requirements: Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification: Graduation from an accredited four-year college or university with a bachelor's degree in any field, and experience equal to one year of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness). A total of five years of education and/or full-time experience (as described in number one) where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience. Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as an Administrative Assistant 1. Why Choose the State of Iowa? At the heart of our commitment to excellence is a dedication to our most valuable asset - our employees. Discover the outstanding benefits that set us apart as an employer of choice. Our Robust Benefits Package Includes: Competitive Compensation: Enjoy a competitive salary that reflects directly on your skills and expertise. Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendly Total Compensation Calculator. Health and Wellness: Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost. Retirement Planning: We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind. Paid Time Off: Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters. Professional Development: Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement. Employee Assistance Program (EAP): We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program. Diversity and Inclusion: Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.
Salary: $49,400.00 - $72,612.80 Annually Location: Des Moines - 50319 - Polk County, IA Job Type: Full-time Job Number: 26-00343 Agency: 282 Iowa Department of Education Opening Date: 08/11/2025 Closing Date: 8/25/2025 8:59 AM Central Iowa Department of Education's mission is ensuring all students experience a world-class education. To accomplish our mission, we need talented, passionate people working together to build an excellent education system that empowers all students to achieve their full potential. We are looking to find a highly qualified administrative professional to serve the Bureau of Iowa College Aid. This person will provide key support for Bureau programs and staff. Your Responsibilities: Serve and provide direct administrative support to Bureau staff. Offer reliable support to positions as it relates to professional level planning/development/coordination/evaluation for all program related projects. Develop tentative plans for various Bureau programs and projects. Apply specific program planning knowledge and general knowledge of public administration, communication and collaboration to task assignments in the planning process. Monitor and track progress toward program goals and objectives leveraging internal systems, data and information; identify and investigate operational problems and develop recommendations; prepare data summaries and basic drafts of supporting material for inclusion in specific project reports; review materials prepared by other organizations and bureaus for study purposes. Maintain and update program files, spreadsheets and databases; track and update program policies and operating procedures; carry out the basic aspects of review and evaluation of project proposals; track matching contribution documentation required for programs. Recognize prominent trends and patterns in the program areas assigned; serve as a member of internal teams and represent Bureau and/or Section(s) at regular and special meetings; gather, analyze and present factual information while participating in discussions and communicate management's position on specific matters; provide accurate and timely advice on matters necessary to implement directives and instructions. Plan, coordinate, and promote conferences and events; schedule appointments and conferences; arrange out-of-town travel; maintain Bureau calendars. Handle complaints and requests for information or assistance regarding Bureau operations and programs; apply and interpret rules, policies and regulations; gather background information; and prepare appropriate responses. A successful candidate will bring or have the ability and desire to learn: Passion for accomplishing common goals in pursuit of public service Ability to work collaboratively on, and provide leadership for, high-performing teams Ability to work independently, moving projects forward with minimal supervision Strong written and verbal communication skills Ability to interpret and break down highly technical and regulatory language, and present information in an understandable manner Conflict resolution and interpersonal skills Desire to work with diverse teams and stakeholders Whats in it for you? Opportunities to make a widespread difference in the lives of children, their families, and Iowa communities Collaborative, positive work environment Talented and passionate work colleagues that will help you learn and grow Opportunities to collaborate with experts from around the country Employee discounts from a variety of vendors Competitive salary and benefits package: Minimum Qualification Requirements: Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification: Graduation from an accredited four-year college or university with a bachelor's degree in any field, and experience equal to one year of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness). A total of five years of education and/or full-time experience (as described in number one) where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience. Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as an Administrative Assistant 1. Why Choose the State of Iowa? At the heart of our commitment to excellence is a dedication to our most valuable asset - our employees. Discover the outstanding benefits that set us apart as an employer of choice. Our Robust Benefits Package Includes: Competitive Compensation: Enjoy a competitive salary that reflects directly on your skills and expertise. Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendly Total Compensation Calculator. Health and Wellness: Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost. Retirement Planning: We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind. Paid Time Off: Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters. Professional Development: Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement. Employee Assistance Program (EAP): We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program. Diversity and Inclusion: Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.