Ohio State University
locations
Columbus Campus
time type
Full time
posted on
Posted Today
job requisition id
R135135
Screen reader users may encounter difficulty with this site. For assistance with applying, please contact
hr-accessibleapplication@osu.edu
. If you have questions while submitting an application, please review these
frequently asked questions
. Current Employees and Students: If you are currently employed or enrolled as a student at The Ohio State University, please l
og in to
Workday
to use the internal application process. Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following: Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.
Job Title:
Business Operations Coordinator
Department:
OHTECH | Ohio Supercomputer Center
As a member of the Ohio Supercomputer Center's (OSC) administrative team, the Business Operations Coordinator is responsible for coordinating the day-to-day office operations of the organization. OSC accelerates discovery for Ohio's academic and commercial researchers by providing accessible, reliable and secure high performance computing power at a fraction of the cost of alternatives, along with expert consultation and secure storage. Reporting to the Administrative Manager, the Business Operations Coordinator is responsible for facilitating a broad array of project management and administrative coordination in support of the strategic initiatives and outcomes of OSC. As a self-starter with the ability to operate with a high level of autonomy, the Business Operations Coordinator will be responsible for facilitating the operational activities of OSC and serve as backup to the Administrative Manager. The Business Operations Coordinator works with general guidance to support and manage projects of moderate scope and complexity related to OSC initiatives, in addition to various day-to-day operational duties; gains a general understanding of technology topics to assist with projects; and works with the Administrative Manager and leadership team to identify and implement projects and related program elements. Responsibilities of the
Business Operations
Coordinator include: Operations and Communications
Generates and manages purchasing reports to aid in tracking as well as forecasting needs and expenses. Supports leadership team with
hiring/onboarding/offboarding
projects. Facilitates aspects of routing documents for execution (MOUs, client agreements, DocuSign). Initiates purchasing and travel actions in Workday, including requisitions, spend authorizations and expense reports. Establishes and implements repeatable processes for travel-related activities while serving as an OSC travel coordinator. Coordinates day-to-day operational duties (including but not limited to recurring meeting management, office supply management and ordering, calendar management, agenda planning, shipping). Interfaces and coordinates with OSC's staff and client community, as well as key collaborators at the State of Ohio and The Ohio State University.
Project
Coordination/Management
Supports and manages projects of moderate scope and complexity related to OSC initiatives. Works closely with the Administrative Manager to coordinate cross-organization collaborations and manages associated projects. Supports sponsored program/grants deliverables and meeting coordination. Prepares reports for the leadership team and tracks metrics, which includes assisting with compiling reports for impact metrics. Manages program requirements for external meeting support, including hosting kickoff meeting, program support and day of coordination with OH-TECH partners.
Program/Event Support
Manages logistics and administrative functions for various community and educational activities.
Supports Administrative Manager with administrative and operational functions for the planning and execution of OSC's STEM Institute programs. Serves as the day-of/on-site lead point-of-contact for event logistics, ensuring smooth event execution (including occasionally during evenings/weekends). Coordinates and supports OSC's community outreach effort and additional educational events, including activities with OSC collaborators at the State of Ohio and Ohio State.
Supports outreach efforts by serving as a program contact for internal and external participants, industry partners and a range of other stakeholders. Works with the communications team throughout lifecycle of marketing projects.
This position communicates in a professional and timely manner, demonstrates strong commitment to customer service and provides a positive image towards the programs when representing OSC. Additionally, this position demonstrates commitment to our values in education and experiential learning and positively promotes teamwork, collaboration and communication. OSC
, along with
OARnet
and
OhioLINK
, is part of the
Ohio Technology Consortium (OH-TECH)
, the technology and information division of the
Ohio Department of Higher Education (ODHE)
. OH-TECH provides high-tech solutions for Ohio's higher education institutions to catalyze innovation in the modern knowledge economy. OH-TECH is a welcoming and supportive environment. Because Ohio State serves as OH-TECH's fiscal and legal agent, OH-TECH staff enjoy
the same benefits as other Ohio State employees
, including participation in the Ohio Public Employees Retirement System (OPERS), the Ohio State Health Plan, employee wellness and work-life balance programs, educational benefits, discount programs and more. Required
Education/Experience: Bachelor's degree or an equivalent combination of education and experience 2 years of experience in coordination of day-to-day office operations Excellent written and oral communication skills Experience in project planning and event management Experience with providing internal and/or external customer service or support Experience with business operations and administrative processes Demonstrated strong ability to problem-solve Experience as a self-starter and able to operate at a high level of autonomy Desired
Education/Experience: Experience with IT and computer industry technology and terminology Experience in purchasing and budgeting, especially at Ohio State Experience overseeing undergraduate students and/or volunteers Knowledge of State of Ohio and university policies and procedures Experience in creating promotional and educational materials Additional Information:
Function: Business Planning and Operations Subfunction:
Business Operations Career Band: Individual Contributor - Specialized Career Level: S2 Location:
Kinnear Rd, 1224 (0374)
Position Type:
Regular
Scheduled Hours:
40
Shift:
First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process. Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the
Candidate Home
section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the
frequently asked questions
. The university is an equal opportunity employer, including veterans and disability. As required by Ohio Revised Code section
3345.0216
, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.
Columbus Campus
time type
Full time
posted on
Posted Today
job requisition id
R135135
Screen reader users may encounter difficulty with this site. For assistance with applying, please contact
hr-accessibleapplication@osu.edu
. If you have questions while submitting an application, please review these
frequently asked questions
. Current Employees and Students: If you are currently employed or enrolled as a student at The Ohio State University, please l
og in to
Workday
to use the internal application process. Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following: Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.
Job Title:
Business Operations Coordinator
Department:
OHTECH | Ohio Supercomputer Center
As a member of the Ohio Supercomputer Center's (OSC) administrative team, the Business Operations Coordinator is responsible for coordinating the day-to-day office operations of the organization. OSC accelerates discovery for Ohio's academic and commercial researchers by providing accessible, reliable and secure high performance computing power at a fraction of the cost of alternatives, along with expert consultation and secure storage. Reporting to the Administrative Manager, the Business Operations Coordinator is responsible for facilitating a broad array of project management and administrative coordination in support of the strategic initiatives and outcomes of OSC. As a self-starter with the ability to operate with a high level of autonomy, the Business Operations Coordinator will be responsible for facilitating the operational activities of OSC and serve as backup to the Administrative Manager. The Business Operations Coordinator works with general guidance to support and manage projects of moderate scope and complexity related to OSC initiatives, in addition to various day-to-day operational duties; gains a general understanding of technology topics to assist with projects; and works with the Administrative Manager and leadership team to identify and implement projects and related program elements. Responsibilities of the
Business Operations
Coordinator include: Operations and Communications
Generates and manages purchasing reports to aid in tracking as well as forecasting needs and expenses. Supports leadership team with
hiring/onboarding/offboarding
projects. Facilitates aspects of routing documents for execution (MOUs, client agreements, DocuSign). Initiates purchasing and travel actions in Workday, including requisitions, spend authorizations and expense reports. Establishes and implements repeatable processes for travel-related activities while serving as an OSC travel coordinator. Coordinates day-to-day operational duties (including but not limited to recurring meeting management, office supply management and ordering, calendar management, agenda planning, shipping). Interfaces and coordinates with OSC's staff and client community, as well as key collaborators at the State of Ohio and The Ohio State University.
Project
Coordination/Management
Supports and manages projects of moderate scope and complexity related to OSC initiatives. Works closely with the Administrative Manager to coordinate cross-organization collaborations and manages associated projects. Supports sponsored program/grants deliverables and meeting coordination. Prepares reports for the leadership team and tracks metrics, which includes assisting with compiling reports for impact metrics. Manages program requirements for external meeting support, including hosting kickoff meeting, program support and day of coordination with OH-TECH partners.
Program/Event Support
Manages logistics and administrative functions for various community and educational activities.
Supports Administrative Manager with administrative and operational functions for the planning and execution of OSC's STEM Institute programs. Serves as the day-of/on-site lead point-of-contact for event logistics, ensuring smooth event execution (including occasionally during evenings/weekends). Coordinates and supports OSC's community outreach effort and additional educational events, including activities with OSC collaborators at the State of Ohio and Ohio State.
Supports outreach efforts by serving as a program contact for internal and external participants, industry partners and a range of other stakeholders. Works with the communications team throughout lifecycle of marketing projects.
This position communicates in a professional and timely manner, demonstrates strong commitment to customer service and provides a positive image towards the programs when representing OSC. Additionally, this position demonstrates commitment to our values in education and experiential learning and positively promotes teamwork, collaboration and communication. OSC
, along with
OARnet
and
OhioLINK
, is part of the
Ohio Technology Consortium (OH-TECH)
, the technology and information division of the
Ohio Department of Higher Education (ODHE)
. OH-TECH provides high-tech solutions for Ohio's higher education institutions to catalyze innovation in the modern knowledge economy. OH-TECH is a welcoming and supportive environment. Because Ohio State serves as OH-TECH's fiscal and legal agent, OH-TECH staff enjoy
the same benefits as other Ohio State employees
, including participation in the Ohio Public Employees Retirement System (OPERS), the Ohio State Health Plan, employee wellness and work-life balance programs, educational benefits, discount programs and more. Required
Education/Experience: Bachelor's degree or an equivalent combination of education and experience 2 years of experience in coordination of day-to-day office operations Excellent written and oral communication skills Experience in project planning and event management Experience with providing internal and/or external customer service or support Experience with business operations and administrative processes Demonstrated strong ability to problem-solve Experience as a self-starter and able to operate at a high level of autonomy Desired
Education/Experience: Experience with IT and computer industry technology and terminology Experience in purchasing and budgeting, especially at Ohio State Experience overseeing undergraduate students and/or volunteers Knowledge of State of Ohio and university policies and procedures Experience in creating promotional and educational materials Additional Information:
Function: Business Planning and Operations Subfunction:
Business Operations Career Band: Individual Contributor - Specialized Career Level: S2 Location:
Kinnear Rd, 1224 (0374)
Position Type:
Regular
Scheduled Hours:
40
Shift:
First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process. Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the
Candidate Home
section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the
frequently asked questions
. The university is an equal opportunity employer, including veterans and disability. As required by Ohio Revised Code section
3345.0216
, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.